Arvato Bertelsmann
The Office Coordinator provides comprehensive support for a variety of campus HR and administrative functions, including client and executive visits, event coordination, and other projects. This position reports to Campus HR Manager, with the dotted line to Sr. Director of Operations.
YOUR TASKS
Plan and manage client-related and executive visit logistics, including space management, preparation activities and catering coordination.
Provide light housekeeping assistance focused on providing assistance with office kitchens, breakrooms, and after business meeting events.
Based on the business needs, travel within a 30 mile radius to support mutli-sites as required.
Coordinate domestic and international travel and serve as Campus Travel Administrator by managing travel portal access and resolving travel-related issues.
Support employee engagement initiatives and assist in organizing campus events, employee appreciation activities, and recognition programs.
Monitor and manage inventory of office and onboarding supplies; order and restock as necessary.
Handle incoming and outgoing mail, packages, and interoffice deliveries.
Create and distribute internal HR communications, including new hire welcome messages, event reminders, and policy notices.
Schedule and coordinate meetings for HR leaders, including calendar management and room reservations.
Provide administrative support for internal HR audits and generate reports as needed.
YOUR TASKS
2 plus years of experience in hospitality and/or customer service job functions.
Previous event planning and coordination experience.
High school diploma or equivalent.
Superb written and verbal communication skills.
Strong time-management skills and multitasking ability.
Aptitude for learning new software and systems.
Ability and willingness to travel between our Louisville locations.
Ability to work flexible hours, nights and weekends as needed to support Campus HR Operations.
EOE Protected Veterans/Disability
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YOUR TASKS
Plan and manage client-related and executive visit logistics, including space management, preparation activities and catering coordination.
Provide light housekeeping assistance focused on providing assistance with office kitchens, breakrooms, and after business meeting events.
Based on the business needs, travel within a 30 mile radius to support mutli-sites as required.
Coordinate domestic and international travel and serve as Campus Travel Administrator by managing travel portal access and resolving travel-related issues.
Support employee engagement initiatives and assist in organizing campus events, employee appreciation activities, and recognition programs.
Monitor and manage inventory of office and onboarding supplies; order and restock as necessary.
Handle incoming and outgoing mail, packages, and interoffice deliveries.
Create and distribute internal HR communications, including new hire welcome messages, event reminders, and policy notices.
Schedule and coordinate meetings for HR leaders, including calendar management and room reservations.
Provide administrative support for internal HR audits and generate reports as needed.
YOUR TASKS
2 plus years of experience in hospitality and/or customer service job functions.
Previous event planning and coordination experience.
High school diploma or equivalent.
Superb written and verbal communication skills.
Strong time-management skills and multitasking ability.
Aptitude for learning new software and systems.
Ability and willingness to travel between our Louisville locations.
Ability to work flexible hours, nights and weekends as needed to support Campus HR Operations.
EOE Protected Veterans/Disability
#J-18808-Ljbffr