Vaco by Highspring
Program Support & Recruitment Coordinator
Join us as a Program Support & Recruitment Coordinator, where you'll play a key role in driving efficient contingent workforce processes and ensuring smooth onboarding for new talent.
Base Pay Range $20.00/hr - $22.00/hr
Seniority Level Entry level
Employment Type Full-time
Job Function Human Resources
Industries Administrative and Support Services
Program Support & Recruitment Coordination
Coordinate interviews between vendors, candidates, and people leaders to keep hiring moving efficiently.
Support the full contingent recruitment lifecycle and manage scheduling logistics.
Act as the first point of contact for routine inquiries, escalating complex issues as needed.
Maintain professional communication with vendors, leaders, and internal partners to ensure smooth operations.
Onboarding & Integration
Prepare and distribute onboarding communications, including first-day instructions and logistics.
Partner with IT to resolve access or credentialing issues quickly.
Ensure all onboarding tasks are completed accurately and on time.
Contract Extensions & Workday Transactions
Monitor extension requests and follow up to confirm details.
Process contract extensions and update documentation to maintain compliance.
Track and report extension activity to support workforce governance standards.
Time Approval & Compliance
Follow up with leaders to resolve outstanding time approvals for contingent workers.
Maintain awareness of compliance requirements and elevate potential issues.
Assist with accurate record‑keeping for audits and compliance reviews.
Administrative & Reporting Support
Generate routine reports and dashboards on contingent workforce activity.
Support ad‑hoc projects like vendor audits, scorecard updates, and workflow improvements.
Keep program files, trackers, and templates organized and accessible.
What We’re Looking For
Bachelor’s degree in HR, Business Administration, or related field (or equivalent experience).
1‑2 years of experience in HR, Talent Acquisition, or workforce management preferred.
Strong attention to detail and ability to manage high‑volume tasks accurately.
Proficiency in Microsoft Office; experience with Workday or VMS is a plus.
Excellent organizational, communication, and multitasking skills.
Ability to identify risks and elevate appropriately.
Why You’ll Love This Role You’ll be at the center of a dynamic program that impacts every stage of the contingent workforce lifecycle. If you thrive in a fast‑paced environment and enjoy building strong partnerships, this is the role for you!
Apply today and help us create a seamless experience for our contingent workforce!
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Base Pay Range $20.00/hr - $22.00/hr
Seniority Level Entry level
Employment Type Full-time
Job Function Human Resources
Industries Administrative and Support Services
Program Support & Recruitment Coordination
Coordinate interviews between vendors, candidates, and people leaders to keep hiring moving efficiently.
Support the full contingent recruitment lifecycle and manage scheduling logistics.
Act as the first point of contact for routine inquiries, escalating complex issues as needed.
Maintain professional communication with vendors, leaders, and internal partners to ensure smooth operations.
Onboarding & Integration
Prepare and distribute onboarding communications, including first-day instructions and logistics.
Partner with IT to resolve access or credentialing issues quickly.
Ensure all onboarding tasks are completed accurately and on time.
Contract Extensions & Workday Transactions
Monitor extension requests and follow up to confirm details.
Process contract extensions and update documentation to maintain compliance.
Track and report extension activity to support workforce governance standards.
Time Approval & Compliance
Follow up with leaders to resolve outstanding time approvals for contingent workers.
Maintain awareness of compliance requirements and elevate potential issues.
Assist with accurate record‑keeping for audits and compliance reviews.
Administrative & Reporting Support
Generate routine reports and dashboards on contingent workforce activity.
Support ad‑hoc projects like vendor audits, scorecard updates, and workflow improvements.
Keep program files, trackers, and templates organized and accessible.
What We’re Looking For
Bachelor’s degree in HR, Business Administration, or related field (or equivalent experience).
1‑2 years of experience in HR, Talent Acquisition, or workforce management preferred.
Strong attention to detail and ability to manage high‑volume tasks accurately.
Proficiency in Microsoft Office; experience with Workday or VMS is a plus.
Excellent organizational, communication, and multitasking skills.
Ability to identify risks and elevate appropriately.
Why You’ll Love This Role You’ll be at the center of a dynamic program that impacts every stage of the contingent workforce lifecycle. If you thrive in a fast‑paced environment and enjoy building strong partnerships, this is the role for you!
Apply today and help us create a seamless experience for our contingent workforce!
#J-18808-Ljbffr