King County, WA
Administrator II – Contract Administrator
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Summary Public Health – Seattle & King County's Health Sciences Division is seeking a highly qualified individual with expertise in both accounting and contract administration to take on the role of Administrator II – Contract Administrator within our administration and finance unit. This key position is integral to the management of various contract and accounts payable responsibilities within the unit. The successful candidate will demonstrate strong analytical skills, proficiency in Oracle EBS, and extensive experience with Microsoft Excel and other reporting software used for effective revenue and expenditure monitoring. A keen attention to detail and the ability to navigate complex contract processes are essential for this role.
This posting will create a list of qualified candidates that may be considered for selection of additional vacancies of the same position type over the next 6 months.
Position Summary The Administrator II – Contract Administrator will lead all aspects of contract production and execution, focusing on ensuring compliance with federal, state, county, and departmental requirements. This includes managing contract reviews, technical quality assurance, and approvals for accounts receivable and payable, as well as oversee other professional contracts. Additionally, the role involves developing Requests for Proposals/Qualifications, bids, Memoranda of Understanding, and Inter‑Local Agreements. The position plays a critical part in ensuring financial stewardship and compliance and contributes significantly to the smooth operation and success of Public Health's programs and initiatives.
Background The Health Sciences Division provides robust assessment and evaluation work and population health strategies to influence Public Health with a focus on community conditions through data, evidence, and emerging best practices in partnership with the community. The duties of the Health Sciences Division include working with community partners to address the root cause of health disparities and improve population health outcomes; providing the functions of assessment, epidemiology, and program evaluation; and advancing health equity in the community through strategies at the individual and environmental levels that promote protective factors and reduce risk for chronic disease, injury, and violence. Health Sciences is dedicated to improving the health and well‑being of residents through innovative, evidence‑based programs, and services.
Public Health – Seattle & King County ("PHSKC") is the Public Health Department for King County, Washington which includes 39 cities, including the City of Seattle, and unincorporated areas. Public Health is one of the largest metropolitan health departments in the United States with over 1,600 employees. With a biennial budget of nearly $1 billion, the department serves approximately 2.3 million people of King County who reside in urban, rural, shoreline, foothill, and mountain communities with distinct environments and unique public health needs. We operate primary care, dental, sexual and reproductive health, parent child health, and other health‑care‑related services throughout King County across 40 sites and mobile clinics. King County is an international port of entry, welcoming nearly 40 million visitors annually. Over 100 languages are spoken by King County residents.
Commitment to Equity and Social Justice Named after Dr. Martin Luther King, Jr., one of the most influential civil‑rights leaders in our nation's history, King County is a vibrant international community with residents that represent countries from around the world. It is a region with increasing diversity that cherishes the traditions of many cultures.
The county government has a deep commitment to equity and social justice and advancing practices, strategies, and policies that promote fairness, justice, and opportunity for all – in our workplaces and our communities. With this commitment, King County has adopted a pro‑equity agenda to advance regional change and ensure that residents from all communities are incorporated into our emergency planning and public outreach efforts.
We recognize that structural racism consists of principles and practices that cause and justify an inequitable distribution of rights, opportunities, and experiences across racial groups. Since declaring Racism is a Public Health Crisis in June 2020, King County and Public Health committed to being intentionally anti‑racist and accountable to Black, Indigenous and People of Color communities.
To learn more, please visit http://www.kingcounty.gov/elected/executive/equity-social-justice.aspx
Work Schedule The typical work week is Monday through Friday, 8:00am–5:00pm, 40 hours per week. This position is designated as hourly/non‑exempt under the regulations of the Fair Labor Standards Act (FLSA), which means it is overtime‑eligible. You must receive prior approval from your supervisor before working any necessary overtime hours to meet your position responsibilities.
Work Location Chinook Building – 401 5th Avenue, Suite 1200, Seattle, WA 98104.
Remote and Onsite Work The Health Sciences Administration and Finance team works in a hybrid model, with days in the office as well as telecommuting. The ratio of remote to onsite work will be dependent on business needs and is subject to change.
Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements. King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will join an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment. Employees will be provided with a County‑issued laptop and must maintain a home workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours.
Job Duties
Administer and manage contracts, including reviewing scopes of work, establishing and reviewing contract exhibits and documents, setting up contracts in an online system (e.g., Agiloft), and maintaining accurate files.
Conduct detailed invoice reviews, route for program staff approval, track payments, and troubleshoot payment issues.
Ensure accurate data entry and act as a subject matter expert in systems such as Agiloft, iProcurement, and iExpense.
Serve as a liaison between the contracts team (e.g., CPRES) and the division.
Develop and maintain financial policy compliance tracking tools, monitoring systems, and reporting procedures.
Provide technical assistance and support to contractors, ensuring timely and accurate invoicing, and financial tracking.
Assist with project procurement, gift card procurement and tracking, and general administrative duties.
Innovate and improve administrative processes to enhance financial stewardship and direct service delivery.
Coordinate with accounts payable and contracts unit as necessary.
Perform other duties as assigned.
Experience, Qualifications, Knowledge, Skills Minimum Qualifications
A minimum of 18 months of experience in contract administration, including contract management, compliance, monitoring, and reporting.
Proficiency in Microsoft Excel at an intermediate level.
Experience with online procurement and financial management systems.
Knowledge of generally accepted accounting principles (GAAP).
Strong communication skills, both written and verbal.
Ability to define, visualize, measure, control, report, and improve processes to meet customer requirements.
Proven ability to establish productive relationships with internal colleagues and external clients.
Desired Qualifications
Knowledge of contracting and finance, including system workflow and technical knowledge of contract management applications like Agiloft/Zoom grants.
Advanced knowledge of grants management, accounting, audit, and public sector budgeting.
Experience with Oracle‑based financial and reporting systems and electronic contract administration systems.
At least two (2) years of experience in managing the fiscal and contractual aspects of federal or state grants/contracts.
Supplemental Information To Apply If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions, please contact the recruiter listed on this job announcement.
Who May Apply We welcome applications from all qualified applicants. We value diversity, diverse perspectives, life experience, and encourage people of all backgrounds to apply.
Application Process
NEOGOV Job Application (The responses on your job application should be thorough and complete and will be used in the screening process)
Supplemental Questions (The responses to the supplemental questions should be thorough and complete and will be used in the screening process)
Resume (Your resume should be thorough and complete and will be used in the screening process)
(Please note: Cover letters, resumes, and additional attachments will not be reviewed as part of the evaluation process if not outlined as a required application material as outlined above).
Your application may be rejected as incomplete if you do not include the relevant information in your application. Cover letters and/or resumes are not accepted in lieu of a completed application. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted.
Contact If you have questions or would like more information about the application process, please contact Falisha Forgash, HR Analyst at fforgash@kingcounty.gov.
Union Membership This position is not represented by a labor union.
Necessary Special Requirements
The selection process may include evaluation of application materials and supplemental questions, interviewing, and testing. You must completely fill out the application with your relevant education and work experience.
The selected candidate must be able to provide proof of Basic Life Support (BLS)/CPR. (if applicable)
The selected candidate must be able to pass a thorough background investigation and Pre‑employment Physical, but findings may not necessarily disqualify an applicant for employment. (if applicable)
For more information on our selection process, please refer to www.kingcounty.gov/depts/health/jobs/hiring. For tips on interviewing, please visit https://www.kingcounty.gov/~/media/audience/employees/learning-and-development/Interview_Tips.ashx?la=en.
Employees are required to protect the privacy and security of protected health information as defined in State and Federal Law.
Public Health – Seattle & King County relies on office automation (Microsoft Office) and web‑based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on‑going work.
Employees are required to adhere to OSHA/WISHA guidelines including but not limited to completing their mandatory trainings on time and obtaining required immunizations.
Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all Public Health – Seattle & King County positions.
When Public Health responds to an emergency, and in accordance with relevant CBA language and/or KC policy and procedures, we may assign duties outside your regular job description. This may involve responding at any time, including nights and weekends, with possible deployment to locations other than the department.
If you need a disability accommodation in the application or testing process, please call the contact number listed on the job announcement.
Benefits
Excellent medical, dental, and vision coverage options: King County provides eligible employees with options, so they can decide what’s best for themselves and their eligible dependents
Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
Retirement: eligible King County employees may participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred‑compensation plan
Transportation program and ORCA transit pass
12 paid holidays each year plus two personal holidays
Generous vacation and paid sick leave
Paid parental, family and medical, and volunteer leaves
Flexible Spending Account
Wellness programs
Onsite activity centers
Employee Giving Program
Employee assistance programs
Flexible schedules and telecommuting options, depending on position
Training and career development programs
For additional information about employee benefits, visit our Benefits, Payroll, and Retirement Page. This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.
NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.
Seniority level Entry level
Employment type Contract
Job function Management and Manufacturing
Industries Government Administration
EEO Statement King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation, and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
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Summary Public Health – Seattle & King County's Health Sciences Division is seeking a highly qualified individual with expertise in both accounting and contract administration to take on the role of Administrator II – Contract Administrator within our administration and finance unit. This key position is integral to the management of various contract and accounts payable responsibilities within the unit. The successful candidate will demonstrate strong analytical skills, proficiency in Oracle EBS, and extensive experience with Microsoft Excel and other reporting software used for effective revenue and expenditure monitoring. A keen attention to detail and the ability to navigate complex contract processes are essential for this role.
This posting will create a list of qualified candidates that may be considered for selection of additional vacancies of the same position type over the next 6 months.
Position Summary The Administrator II – Contract Administrator will lead all aspects of contract production and execution, focusing on ensuring compliance with federal, state, county, and departmental requirements. This includes managing contract reviews, technical quality assurance, and approvals for accounts receivable and payable, as well as oversee other professional contracts. Additionally, the role involves developing Requests for Proposals/Qualifications, bids, Memoranda of Understanding, and Inter‑Local Agreements. The position plays a critical part in ensuring financial stewardship and compliance and contributes significantly to the smooth operation and success of Public Health's programs and initiatives.
Background The Health Sciences Division provides robust assessment and evaluation work and population health strategies to influence Public Health with a focus on community conditions through data, evidence, and emerging best practices in partnership with the community. The duties of the Health Sciences Division include working with community partners to address the root cause of health disparities and improve population health outcomes; providing the functions of assessment, epidemiology, and program evaluation; and advancing health equity in the community through strategies at the individual and environmental levels that promote protective factors and reduce risk for chronic disease, injury, and violence. Health Sciences is dedicated to improving the health and well‑being of residents through innovative, evidence‑based programs, and services.
Public Health – Seattle & King County ("PHSKC") is the Public Health Department for King County, Washington which includes 39 cities, including the City of Seattle, and unincorporated areas. Public Health is one of the largest metropolitan health departments in the United States with over 1,600 employees. With a biennial budget of nearly $1 billion, the department serves approximately 2.3 million people of King County who reside in urban, rural, shoreline, foothill, and mountain communities with distinct environments and unique public health needs. We operate primary care, dental, sexual and reproductive health, parent child health, and other health‑care‑related services throughout King County across 40 sites and mobile clinics. King County is an international port of entry, welcoming nearly 40 million visitors annually. Over 100 languages are spoken by King County residents.
Commitment to Equity and Social Justice Named after Dr. Martin Luther King, Jr., one of the most influential civil‑rights leaders in our nation's history, King County is a vibrant international community with residents that represent countries from around the world. It is a region with increasing diversity that cherishes the traditions of many cultures.
The county government has a deep commitment to equity and social justice and advancing practices, strategies, and policies that promote fairness, justice, and opportunity for all – in our workplaces and our communities. With this commitment, King County has adopted a pro‑equity agenda to advance regional change and ensure that residents from all communities are incorporated into our emergency planning and public outreach efforts.
We recognize that structural racism consists of principles and practices that cause and justify an inequitable distribution of rights, opportunities, and experiences across racial groups. Since declaring Racism is a Public Health Crisis in June 2020, King County and Public Health committed to being intentionally anti‑racist and accountable to Black, Indigenous and People of Color communities.
To learn more, please visit http://www.kingcounty.gov/elected/executive/equity-social-justice.aspx
Work Schedule The typical work week is Monday through Friday, 8:00am–5:00pm, 40 hours per week. This position is designated as hourly/non‑exempt under the regulations of the Fair Labor Standards Act (FLSA), which means it is overtime‑eligible. You must receive prior approval from your supervisor before working any necessary overtime hours to meet your position responsibilities.
Work Location Chinook Building – 401 5th Avenue, Suite 1200, Seattle, WA 98104.
Remote and Onsite Work The Health Sciences Administration and Finance team works in a hybrid model, with days in the office as well as telecommuting. The ratio of remote to onsite work will be dependent on business needs and is subject to change.
Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements. King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will join an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment. Employees will be provided with a County‑issued laptop and must maintain a home workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours.
Job Duties
Administer and manage contracts, including reviewing scopes of work, establishing and reviewing contract exhibits and documents, setting up contracts in an online system (e.g., Agiloft), and maintaining accurate files.
Conduct detailed invoice reviews, route for program staff approval, track payments, and troubleshoot payment issues.
Ensure accurate data entry and act as a subject matter expert in systems such as Agiloft, iProcurement, and iExpense.
Serve as a liaison between the contracts team (e.g., CPRES) and the division.
Develop and maintain financial policy compliance tracking tools, monitoring systems, and reporting procedures.
Provide technical assistance and support to contractors, ensuring timely and accurate invoicing, and financial tracking.
Assist with project procurement, gift card procurement and tracking, and general administrative duties.
Innovate and improve administrative processes to enhance financial stewardship and direct service delivery.
Coordinate with accounts payable and contracts unit as necessary.
Perform other duties as assigned.
Experience, Qualifications, Knowledge, Skills Minimum Qualifications
A minimum of 18 months of experience in contract administration, including contract management, compliance, monitoring, and reporting.
Proficiency in Microsoft Excel at an intermediate level.
Experience with online procurement and financial management systems.
Knowledge of generally accepted accounting principles (GAAP).
Strong communication skills, both written and verbal.
Ability to define, visualize, measure, control, report, and improve processes to meet customer requirements.
Proven ability to establish productive relationships with internal colleagues and external clients.
Desired Qualifications
Knowledge of contracting and finance, including system workflow and technical knowledge of contract management applications like Agiloft/Zoom grants.
Advanced knowledge of grants management, accounting, audit, and public sector budgeting.
Experience with Oracle‑based financial and reporting systems and electronic contract administration systems.
At least two (2) years of experience in managing the fiscal and contractual aspects of federal or state grants/contracts.
Supplemental Information To Apply If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions, please contact the recruiter listed on this job announcement.
Who May Apply We welcome applications from all qualified applicants. We value diversity, diverse perspectives, life experience, and encourage people of all backgrounds to apply.
Application Process
NEOGOV Job Application (The responses on your job application should be thorough and complete and will be used in the screening process)
Supplemental Questions (The responses to the supplemental questions should be thorough and complete and will be used in the screening process)
Resume (Your resume should be thorough and complete and will be used in the screening process)
(Please note: Cover letters, resumes, and additional attachments will not be reviewed as part of the evaluation process if not outlined as a required application material as outlined above).
Your application may be rejected as incomplete if you do not include the relevant information in your application. Cover letters and/or resumes are not accepted in lieu of a completed application. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted.
Contact If you have questions or would like more information about the application process, please contact Falisha Forgash, HR Analyst at fforgash@kingcounty.gov.
Union Membership This position is not represented by a labor union.
Necessary Special Requirements
The selection process may include evaluation of application materials and supplemental questions, interviewing, and testing. You must completely fill out the application with your relevant education and work experience.
The selected candidate must be able to provide proof of Basic Life Support (BLS)/CPR. (if applicable)
The selected candidate must be able to pass a thorough background investigation and Pre‑employment Physical, but findings may not necessarily disqualify an applicant for employment. (if applicable)
For more information on our selection process, please refer to www.kingcounty.gov/depts/health/jobs/hiring. For tips on interviewing, please visit https://www.kingcounty.gov/~/media/audience/employees/learning-and-development/Interview_Tips.ashx?la=en.
Employees are required to protect the privacy and security of protected health information as defined in State and Federal Law.
Public Health – Seattle & King County relies on office automation (Microsoft Office) and web‑based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on‑going work.
Employees are required to adhere to OSHA/WISHA guidelines including but not limited to completing their mandatory trainings on time and obtaining required immunizations.
Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all Public Health – Seattle & King County positions.
When Public Health responds to an emergency, and in accordance with relevant CBA language and/or KC policy and procedures, we may assign duties outside your regular job description. This may involve responding at any time, including nights and weekends, with possible deployment to locations other than the department.
If you need a disability accommodation in the application or testing process, please call the contact number listed on the job announcement.
Benefits
Excellent medical, dental, and vision coverage options: King County provides eligible employees with options, so they can decide what’s best for themselves and their eligible dependents
Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
Retirement: eligible King County employees may participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred‑compensation plan
Transportation program and ORCA transit pass
12 paid holidays each year plus two personal holidays
Generous vacation and paid sick leave
Paid parental, family and medical, and volunteer leaves
Flexible Spending Account
Wellness programs
Onsite activity centers
Employee Giving Program
Employee assistance programs
Flexible schedules and telecommuting options, depending on position
Training and career development programs
For additional information about employee benefits, visit our Benefits, Payroll, and Retirement Page. This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.
NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.
Seniority level Entry level
Employment type Contract
Job function Management and Manufacturing
Industries Government Administration
EEO Statement King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation, and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
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