Harvard Graduate School of Education
Project Coordinator
Harvard Graduate School of Education, Cambridge, Massachusetts, us, 02140
Company Description
By working at Harvard University, you join a vibrant community that advances Harvard's world‑changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.
Job Summary At the Developmental Interactions Lab, our goal is to conduct research and develop professional learning materials to support early childhood educators, especially in low‑income communities. The Project Coordinator will be joining our team and supporting multiple ongoing professional development projects, including the multi‑year grant to conduct research and support infant/toddler educator coaching in New York City and promoting early relational health across the early care and education system in South Carolina.
Job‑Specific Responsibilities The Project Coordinator will support projects by performing a range of complex administrative and research duties. They will communicate with and provide updates across team members and research partners, both internally and externally. They will organize and support various research and development efforts, including observations/video recordings, analytical support, and curricular design. They will help project leads with agenda management, deadlines, and research infrastructure (IRB compliance, funder reporting, etc.). They will be responsible for anticipating and resolving problems and updating their supervisor on the status of the project. They will also help ensure clear communication across the project team. They may oversee the work of support staff, students, and temps.
Project Management (50%)
Plan and coordinate the logistics and agenda for project events, including team meetings, trainings, and other meetings as required. Responsibilities include setting and communicating agenda, summarizing meeting notes, collecting and distributing project materials.
Collaborate closely with project leads to support the development of meeting content (e.g., agenda, tools, training guides).
Travel (infrequent) to support project execution as needed.
Research Support (30%)
Serve as a point of contact for partners, especially on tasks related to research and development.
Help summarize data and prepare design activities.
Supervise and coordinate the team of research assistants and students.
Assist in tracking grant progress and deliverables, supporting the drafting of project reports.
General Project Support (20%)
Support logistical management of internal and external project meetings (e.g., stakeholder meetings, analytic meetings, advisory board).
Support partner travel and reimbursements, ensuring compliance with Harvard’s finance and travel policy.
Process expense reports and administrative paperwork.
Draft, edit and prepare correspondence and other material related to projects as required by project leads.
Support maintenance of project websites and materials as needed.
Other duties as assigned.
This is a part‑time (20 hours) term appointment through April 30, 2026, with the possibility of renewal.
Qualifications Basic Qualifications
Minimum 3 years of working experience in early care and education system in the United States.
Fluency in speaking, understanding, and writing Spanish (required).
This position requires an on‑campus presence as needed.
Additional Qualifications and Skills
Master’s degree and at least 3 years of teaching experience in low‑income and multicultural early childhood settings (preferred).
Prior program/project coordination experience.
Excellent interpersonal and communication skills.
Ability to prioritize work in an environment with multiple and conflicting interests.
Ability to work independently with minimal supervision.
Ability to handle complex and confidential information discreetly.
Demonstrated ability to use computer applications, especially project management software, SharePoint, MS Outlook, MS Word, MS PowerPoint, MS Excel, Qualtrics, and/or equivalent.
Experience working with (or in) education or the public sector preferred.
Ability to work both independently and with a team.
Additional Information
Appointment End Date: 4/30/2026
Standard Hours/Schedule: 20 hours per week
Compensation: $35,400 part‑time (includes shift differential if applicable)
Visa Sponsorship: This position is not eligible for visa sponsorship.
Pre‑Employment Screening: Identity verification
Work Format Details This position may be performed at a non‑Harvard location. The work schedule and location will be set by the department based on operational needs. When not working at a Harvard or Harvard‑designated location, employees in hybrid positions must work in a Harvard‑registered state in compliance with the University’s Policy on Employment Outside Massachusetts. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location; individuals must meet work‑location sponsorship requirements before employment.
Salary Grade and Ranges The position is salary grade level 054. Please visit Harvard’s Salary Ranges to view the corresponding salary range and related information.
Benefits
Generous paid time off, including parental leave
Medical, dental, and vision health insurance coverage starting on day one
Retirement plans with university contributions
Well‑being and mental health resources
Support for families and caregivers
Professional development opportunities, including tuition assistance and reimbursement
Commuter benefits, discounts and campus perks
EEO/Non‑Discrimination Commitment Statement Harvard University is committed to equal opportunity and non‑discrimination. We seek talent from all parts of society and the world and we strive to ensure everyone at Harvard thrives. Harvard’s equal employment opportunity policy prohibits discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university’s non‑discrimination policy. The policy helps all community members participate fully in work and campus life free from harassment and discrimination.
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Job Summary At the Developmental Interactions Lab, our goal is to conduct research and develop professional learning materials to support early childhood educators, especially in low‑income communities. The Project Coordinator will be joining our team and supporting multiple ongoing professional development projects, including the multi‑year grant to conduct research and support infant/toddler educator coaching in New York City and promoting early relational health across the early care and education system in South Carolina.
Job‑Specific Responsibilities The Project Coordinator will support projects by performing a range of complex administrative and research duties. They will communicate with and provide updates across team members and research partners, both internally and externally. They will organize and support various research and development efforts, including observations/video recordings, analytical support, and curricular design. They will help project leads with agenda management, deadlines, and research infrastructure (IRB compliance, funder reporting, etc.). They will be responsible for anticipating and resolving problems and updating their supervisor on the status of the project. They will also help ensure clear communication across the project team. They may oversee the work of support staff, students, and temps.
Project Management (50%)
Plan and coordinate the logistics and agenda for project events, including team meetings, trainings, and other meetings as required. Responsibilities include setting and communicating agenda, summarizing meeting notes, collecting and distributing project materials.
Collaborate closely with project leads to support the development of meeting content (e.g., agenda, tools, training guides).
Travel (infrequent) to support project execution as needed.
Research Support (30%)
Serve as a point of contact for partners, especially on tasks related to research and development.
Help summarize data and prepare design activities.
Supervise and coordinate the team of research assistants and students.
Assist in tracking grant progress and deliverables, supporting the drafting of project reports.
General Project Support (20%)
Support logistical management of internal and external project meetings (e.g., stakeholder meetings, analytic meetings, advisory board).
Support partner travel and reimbursements, ensuring compliance with Harvard’s finance and travel policy.
Process expense reports and administrative paperwork.
Draft, edit and prepare correspondence and other material related to projects as required by project leads.
Support maintenance of project websites and materials as needed.
Other duties as assigned.
This is a part‑time (20 hours) term appointment through April 30, 2026, with the possibility of renewal.
Qualifications Basic Qualifications
Minimum 3 years of working experience in early care and education system in the United States.
Fluency in speaking, understanding, and writing Spanish (required).
This position requires an on‑campus presence as needed.
Additional Qualifications and Skills
Master’s degree and at least 3 years of teaching experience in low‑income and multicultural early childhood settings (preferred).
Prior program/project coordination experience.
Excellent interpersonal and communication skills.
Ability to prioritize work in an environment with multiple and conflicting interests.
Ability to work independently with minimal supervision.
Ability to handle complex and confidential information discreetly.
Demonstrated ability to use computer applications, especially project management software, SharePoint, MS Outlook, MS Word, MS PowerPoint, MS Excel, Qualtrics, and/or equivalent.
Experience working with (or in) education or the public sector preferred.
Ability to work both independently and with a team.
Additional Information
Appointment End Date: 4/30/2026
Standard Hours/Schedule: 20 hours per week
Compensation: $35,400 part‑time (includes shift differential if applicable)
Visa Sponsorship: This position is not eligible for visa sponsorship.
Pre‑Employment Screening: Identity verification
Work Format Details This position may be performed at a non‑Harvard location. The work schedule and location will be set by the department based on operational needs. When not working at a Harvard or Harvard‑designated location, employees in hybrid positions must work in a Harvard‑registered state in compliance with the University’s Policy on Employment Outside Massachusetts. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location; individuals must meet work‑location sponsorship requirements before employment.
Salary Grade and Ranges The position is salary grade level 054. Please visit Harvard’s Salary Ranges to view the corresponding salary range and related information.
Benefits
Generous paid time off, including parental leave
Medical, dental, and vision health insurance coverage starting on day one
Retirement plans with university contributions
Well‑being and mental health resources
Support for families and caregivers
Professional development opportunities, including tuition assistance and reimbursement
Commuter benefits, discounts and campus perks
EEO/Non‑Discrimination Commitment Statement Harvard University is committed to equal opportunity and non‑discrimination. We seek talent from all parts of society and the world and we strive to ensure everyone at Harvard thrives. Harvard’s equal employment opportunity policy prohibits discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university’s non‑discrimination policy. The policy helps all community members participate fully in work and campus life free from harassment and discrimination.
#J-18808-Ljbffr