Cafe Spice
Executive Assistant – Cafe Spice
Join us as an Executive Assistant at Cafe Spice. This role provides high‑level administrative and operational support to the CEO and COO in a fast‑paced food manufacturing environment.
Position Summary The Executive Assistant will manage complex calendars, coordinate meetings, prepare reports and presentations, handle confidential information, arrange travel, and act as the primary liaison between executives and stakeholders. The role also supports cross‑functional initiatives, board and leadership meetings, and facilitates communication across departments.
Key Responsibilities
Manage complex calendars, schedule meetings, and coordinate appointments for the CEO and COO.
Prepare and organize executive‑level reports, presentations, and documents.
Handle confidential information with discretion and professionalism.
Coordinate travel arrangements, itineraries, and accommodations.
Assist with day‑to‑day administrative needs, including correspondence, filing, and communication management.
Serve as a primary point of contact between executives and internal/external stakeholders.
Prioritize and manage multiple tasks, ensuring timely completion.
Support cross‑functional initiatives and special projects assigned by leadership.
Assist in preparing materials for board meetings, leadership meetings, and company‑wide communications.
Track deadlines, deliverables, and follow‑up items for executive projects.
Maintain organized systems for documentation, records, and administrative processes.
Partner with HR, Operations, FSQA, and other departments to facilitate communication and alignment.
Assist in planning onsite events, leadership visits, and executive activities.
Help ensure consistent communication between the executive team and operational departments within the facility.
Qualifications
Associate or Bachelor’s degree preferred; equivalent experience considered.
3+ years of experience supporting senior executives, preferably in manufacturing or a fast‑paced environment.
Excellent written and verbal communication skills.
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Highly organized with strong attention to detail and the ability to manage competing priorities.
Ability to work independently, take initiative, and anticipate needs.
Professional demeanor, strong interpersonal skills, and commitment to confidentiality.
Location & Compensation Mount Kisco, NY – $100,000.00–$120,000.00 (Full‑time)
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Position Summary The Executive Assistant will manage complex calendars, coordinate meetings, prepare reports and presentations, handle confidential information, arrange travel, and act as the primary liaison between executives and stakeholders. The role also supports cross‑functional initiatives, board and leadership meetings, and facilitates communication across departments.
Key Responsibilities
Manage complex calendars, schedule meetings, and coordinate appointments for the CEO and COO.
Prepare and organize executive‑level reports, presentations, and documents.
Handle confidential information with discretion and professionalism.
Coordinate travel arrangements, itineraries, and accommodations.
Assist with day‑to‑day administrative needs, including correspondence, filing, and communication management.
Serve as a primary point of contact between executives and internal/external stakeholders.
Prioritize and manage multiple tasks, ensuring timely completion.
Support cross‑functional initiatives and special projects assigned by leadership.
Assist in preparing materials for board meetings, leadership meetings, and company‑wide communications.
Track deadlines, deliverables, and follow‑up items for executive projects.
Maintain organized systems for documentation, records, and administrative processes.
Partner with HR, Operations, FSQA, and other departments to facilitate communication and alignment.
Assist in planning onsite events, leadership visits, and executive activities.
Help ensure consistent communication between the executive team and operational departments within the facility.
Qualifications
Associate or Bachelor’s degree preferred; equivalent experience considered.
3+ years of experience supporting senior executives, preferably in manufacturing or a fast‑paced environment.
Excellent written and verbal communication skills.
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Highly organized with strong attention to detail and the ability to manage competing priorities.
Ability to work independently, take initiative, and anticipate needs.
Professional demeanor, strong interpersonal skills, and commitment to confidentiality.
Location & Compensation Mount Kisco, NY – $100,000.00–$120,000.00 (Full‑time)
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