Norton Rose Fulbright
Job Description
We are a global law firm with a powerful strategic focus and real momentum. Our industry‑focused strategy is seeing us take on pioneering work in places that others have yet to reach. Our shared values define our culture and our workplace. You will find us to be unusually collegial, team‑oriented, and ready to innovate. We work seamlessly across practices, offices and around the world. This elimination of boundaries has allowed us to evolve into a law firm that works as hard for its culture as it does for its clients.
The Procurement Specialist is responsible for acquiring goods and services for the firm in a cost‑effective and efficient manner. This role is crucial to ensuring that the firm has the necessary resources to operate effectively whilst maintaining budgetary constraints. The role scope encompasses a wide range of activities, including onboarding new suppliers, negotiating contracts, managing supplier relationships and ensuring compliance with procurement policies and procedures.
This position reports to the Manager, Procurement. It is ideally located in Austin, Dallas, or Houston, Texas. The role requires presence in office from time to time pursuant to the firm’s hybrid work policy.
Responsibilities Sourcing and Supplier Selection
Conduct market research and identify potential suppliers by evaluating their capabilities.
Issue Request for Information (RFI) to research a supplier’s business, offerings and solutions.
Issue Request for Proposal (RFP) to evaluate structured responses to project requirements and potentially lead to vendor selection.
Issue Request for Quote (RFQ) to compare pricing and product specifications.
Contract Negotiations
Negotiate strong commercials, achieving cost savings and cost avoidance where possible.
Negotiate terms and conditions that comply with stakeholder requirements and relevant laws, collaborating with General Counsel, Data Protection Officer and Information Security team.
Manage contract and vendor through their entire lifecycle.
Liaise with stakeholders at all levels to ensure the best outcome on all contracts.
Vendor and Contract Management
Maintain vendor contact details and related documentation.
Keep the contract database updated in collaboration with other procurement colleagues.
Act as an advisor, ensuring stakeholders understand contract inclusions and exclusions.
Help train and mentor technical staff on commercial matters.
Run financial credential checks.
Work with manager to improve and implement procurement processes.
Collaborate with manager and stakeholders on strategic contract management.
Managing Supplier Relationships
Build and maintain strong relationships with vendors to ensure supply chain reliability.
Communicate regularly with suppliers to address issues, monitor performance and explore collaboration opportunities.
Maintain existing key vendor relationships and onboard new suppliers as required.
Run periodic contract governance meetings as required.
Compliance and Risk Management Ensure that all procurement activities comply with internal policies, procedures, and external regulations, including ethical standards. Manage risks associated with supplier performance and ensure contracts are legally sound.
Order Management
Liaise with vendors for quotations, ensuring they can meet all requirements and that prices are competitive.
Coordinate with internal stakeholders to ensure procurement processes are followed and deadlines are achieved.
Follow governance processes to obtain correct approvals.
Create and issue Purchase Orders detailing items, quantities and pricing.
Confirm receipt of orders and track status to ensure timely delivery, addressing delays or discrepancies.
Cost Analysis and Budget Control
Analyze costs associated with purchases to maximize value while staying within budget.
Help reduce costs where possible.
Work with Finance teams to ensure contract costs are correct and industry aligned.
Track savings and cost avoidance.
Collaborate with manager on strategic cost savings.
Data Analysis and Reporting
Track spending and savings.
EVALUATE supplier performance and generate management reports.
Special Projects
Assist Procurement Management with the implementation of a new procurement tool.
Help coordinate special projects such as Global Website refresh and Laptop upgrades.
General Administration Tasks
Deal with queries in the Global Procurement and Vendor Management Team mailbox.
Assist manager as required.
Other admin tasks as needed.
Other Duties Please note that this job description does not cover all activities, duties or responsibilities that may be required. Duties may change at any time with or without notice.
Skills and Experience
Bachelor’s degree in Business Administration, Supply Chain Management or a related field.
Minimum 3–5 years of experience in procurement, supply chain or vendor management, preferably in a legal or professional services environment.
Ability to build strong, trusting relationships with business partners and suppliers.
Demonstrated experience in problem solving, consensus building and negotiation.
Excellent analytical and data‑driven decision‑making skills.
Familiarity with procurement software and systems such as e‑procurement platforms or contract management tools.
Knowledge of contract law and IT Service Delivery Management (ITIL) preferred.
Proficiency in Microsoft Office, particularly Excel data manipulation and PowerPoint presentation build.
Strong communication and interpersonal skills, with the ability to collaborate effectively across departments and levels.
Benefits We offer a comprehensive benefits package that includes health, dental, vision, life, and disability insurance; pre‑tax benefits such as health savings and flexible spending accounts; participation in a 401(k) plan and profit‑sharing if eligible; fertility benefits for full‑time employees; paid time off (minimum 20 days based on role and tenure); generous paid parental leave (minimum 14 weeks); and 11 firm holidays.
Equal Employment Opportunity Norton Rose Fulbright US LLP is an Equal Opportunity Employer and complies with all applicable federal laws and regulations. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. The firm is committed to providing reasonable accommodation to applicants with disabilities. The company participates in E‑Verify.
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The Procurement Specialist is responsible for acquiring goods and services for the firm in a cost‑effective and efficient manner. This role is crucial to ensuring that the firm has the necessary resources to operate effectively whilst maintaining budgetary constraints. The role scope encompasses a wide range of activities, including onboarding new suppliers, negotiating contracts, managing supplier relationships and ensuring compliance with procurement policies and procedures.
This position reports to the Manager, Procurement. It is ideally located in Austin, Dallas, or Houston, Texas. The role requires presence in office from time to time pursuant to the firm’s hybrid work policy.
Responsibilities Sourcing and Supplier Selection
Conduct market research and identify potential suppliers by evaluating their capabilities.
Issue Request for Information (RFI) to research a supplier’s business, offerings and solutions.
Issue Request for Proposal (RFP) to evaluate structured responses to project requirements and potentially lead to vendor selection.
Issue Request for Quote (RFQ) to compare pricing and product specifications.
Contract Negotiations
Negotiate strong commercials, achieving cost savings and cost avoidance where possible.
Negotiate terms and conditions that comply with stakeholder requirements and relevant laws, collaborating with General Counsel, Data Protection Officer and Information Security team.
Manage contract and vendor through their entire lifecycle.
Liaise with stakeholders at all levels to ensure the best outcome on all contracts.
Vendor and Contract Management
Maintain vendor contact details and related documentation.
Keep the contract database updated in collaboration with other procurement colleagues.
Act as an advisor, ensuring stakeholders understand contract inclusions and exclusions.
Help train and mentor technical staff on commercial matters.
Run financial credential checks.
Work with manager to improve and implement procurement processes.
Collaborate with manager and stakeholders on strategic contract management.
Managing Supplier Relationships
Build and maintain strong relationships with vendors to ensure supply chain reliability.
Communicate regularly with suppliers to address issues, monitor performance and explore collaboration opportunities.
Maintain existing key vendor relationships and onboard new suppliers as required.
Run periodic contract governance meetings as required.
Compliance and Risk Management Ensure that all procurement activities comply with internal policies, procedures, and external regulations, including ethical standards. Manage risks associated with supplier performance and ensure contracts are legally sound.
Order Management
Liaise with vendors for quotations, ensuring they can meet all requirements and that prices are competitive.
Coordinate with internal stakeholders to ensure procurement processes are followed and deadlines are achieved.
Follow governance processes to obtain correct approvals.
Create and issue Purchase Orders detailing items, quantities and pricing.
Confirm receipt of orders and track status to ensure timely delivery, addressing delays or discrepancies.
Cost Analysis and Budget Control
Analyze costs associated with purchases to maximize value while staying within budget.
Help reduce costs where possible.
Work with Finance teams to ensure contract costs are correct and industry aligned.
Track savings and cost avoidance.
Collaborate with manager on strategic cost savings.
Data Analysis and Reporting
Track spending and savings.
EVALUATE supplier performance and generate management reports.
Special Projects
Assist Procurement Management with the implementation of a new procurement tool.
Help coordinate special projects such as Global Website refresh and Laptop upgrades.
General Administration Tasks
Deal with queries in the Global Procurement and Vendor Management Team mailbox.
Assist manager as required.
Other admin tasks as needed.
Other Duties Please note that this job description does not cover all activities, duties or responsibilities that may be required. Duties may change at any time with or without notice.
Skills and Experience
Bachelor’s degree in Business Administration, Supply Chain Management or a related field.
Minimum 3–5 years of experience in procurement, supply chain or vendor management, preferably in a legal or professional services environment.
Ability to build strong, trusting relationships with business partners and suppliers.
Demonstrated experience in problem solving, consensus building and negotiation.
Excellent analytical and data‑driven decision‑making skills.
Familiarity with procurement software and systems such as e‑procurement platforms or contract management tools.
Knowledge of contract law and IT Service Delivery Management (ITIL) preferred.
Proficiency in Microsoft Office, particularly Excel data manipulation and PowerPoint presentation build.
Strong communication and interpersonal skills, with the ability to collaborate effectively across departments and levels.
Benefits We offer a comprehensive benefits package that includes health, dental, vision, life, and disability insurance; pre‑tax benefits such as health savings and flexible spending accounts; participation in a 401(k) plan and profit‑sharing if eligible; fertility benefits for full‑time employees; paid time off (minimum 20 days based on role and tenure); generous paid parental leave (minimum 14 weeks); and 11 firm holidays.
Equal Employment Opportunity Norton Rose Fulbright US LLP is an Equal Opportunity Employer and complies with all applicable federal laws and regulations. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. The firm is committed to providing reasonable accommodation to applicants with disabilities. The company participates in E‑Verify.
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