Executive Assistant to Chief Executive Officer (Los Angeles) Job at Fractal in L

Executive Assistant to Chief Executive Officer

Fractal is seeking a highly proactive Executive Assistant to the CEO to support the Founder/CEO and help run the daytoday operations of a fastmoving talent management company. This role is ideal for someone who anticipates needs, solves problems before they escalate, and thrives in a dynamic, creative, and highaccountability environment.

You will act as a central point of coordination across internal teams, artists, partners, and vendors. You will manage schedules, communications, logistics, and projects with precision and discretion. This role has the potential to grow into a fulltime position with flexible hours in Los Angeles.

Who Will Love This Job

• You are an excellent communicator who writes and speaks clearly, professionally, and with good judgment.
• You are proactive by nature and do not wait to be told what to do. You anticipate needs, flag issues early, and propose solutions.
• You enjoy building systems, staying organized, and keeping others on track.
• You are calm under pressure and comfortable juggling multiple priorities.

Qualifications

• Strong interest and working knowledge of the music and entertainment industry.
• A minimum of 23 years experience in a management company, label, agency, or similar fastpaced environment within music or entertainment.
• Exceptional organizational and timemanagement skills with the ability to manage multiple priorities and deadlines.
• Demonstrated experience using Notion and AIpowered productivity tools to manage workflows, organize information, and support highlevel executives in fastpaced environments.
• A proactive selfstarter with strong problemsolving instincts and attention to detail.
• Comfortable working independently while staying aligned with leadership.
• High level of professionalism, discretion, and reliability.

Responsibilities

• Administrative Support: Provide comprehensive administrative support to the CEO, including managing correspondence, inboxes, phone calls, and organizing meetings and appointments. Support daytoday company operations with accuracy and discretion.
• Calendar Management: Maintain and coordinate a complex, highvolume calendar for the CEO, including scheduling, rescheduling, prioritization, and coordination across multiple time zones. Proactively manage conflicts and protect the CEOs time and focus.
• Communication: Serve as a liaison between the CEO and internal and external stakeholders, including artists, partners, labels, brands, and vendors. Respond to inquiries, draft emails, and prepare documents and presentations as needed.
• File Management: Organize and maintain digital and physical files, ensuring accuracy, easy accessibility, and strict confidentiality of sensitive and proprietary information.
• Event Coordination: Assist in the planning and execution of events such as album launches, listening sessions, promotional events, showcases, and industry conferences, coordinating logistics and supporting execution as needed.
• Travel Arrangements: Coordinate professional and approved personal travel logistics for the CEO and artists, including booking flights, accommodations, ground transportation, and preparing detailed itineraries to ensure smooth travel experiences.
• Expense Management: Track and reconcile expenses, prepare expense reports, and assist with basic budget tracking and financial organization.
• Project Support: Provide support for various projects and initiatives by assisting with research, tracking deliverables, coordinating timelines, and ensuring followthrough on action items.
• Relationship Management and Confidentiality: Build and maintain positive professional relationships with artists, partners, and vendors while representing the company with the highest level of professionalism. Safeguard all sensitive information and uphold strict confidentiality standards at all times.
• Time Commitment: This role will begin as a parttime position (approximately 2025 hours per week). Flexibility is required, including availability for urgent matters and occasional evenings or weekends. There is potential for this role to transition to fulltime based on fit, performance, and evolving needs.

About Fractal

Fractal is a forwardthinking boutique talent management and entertainment company based in Los Angeles. We are committed to building meaningful careers for artists and fostering a diverse, inclusive, and collaborative work environment. We are an equal opportunity employer.

How to Apply

Please send your resume to hi@thisisfractal.com and include a video response answering the following questions:

• What do you believe is the biggest challenge the music industry is currently facing, and how would you use your skills to help address it within our team?
• What unique skills, experiences, or qualities do you have that would make you effective in supporting the CEO and the artists we represent?

Only candidates selected for interviews will be contacted.

Seniority level: MidSenior level | Employment type: Parttime | Job function: Administrative

Location: Los Angeles, CA | Salary: $100,000.00 $135,000.00

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