City of New York is hiring: Executive Assistant in New York

Executive Assistant

The Department of City Planning (DCP) plans for the strategic growth and development of the City through ground-up planning with communities, the development of land use policies and zoning regulations applicable citywide and sharing its perspectives on growth and community needs with sister agencies in collaboration with the Office of Management and Budget (OMB). DCP's six strategic objectives include: catalyzing long-term neighborhood improvement through integrated planning and targeted accompanying public investments; encouraging housing production, affordability, and quality; promoting economic development and job growth; enhancing resiliency and sustainability of neighborhoods; ensuring integrity, timeliness and responsiveness in land use reviews; and, supplying objective data and expertise to a broad range of planning functions and stakeholders.

The Executive Assistant will support the executive team by performing senior administrative work and other related general office duties, with latitude for independent judgment, including but not limited to the following:

• Performs administrative work, including managing the executive team calendars, scheduling appointments, answering the telephone, referring, and routing calls, answering routine questions, and other general office work.
• Coordinate communications between multiple stakeholders; including agency staff, sister agencies, commissioners, and the mayor's office.
• Utilizes Microsoft Office to perform complex word processing assignments involving independent performance of work, such as setting up and/or completing assignments that require the application of other than standard document or file formats; may perform data entry functions.
• Proactively distributes or collects materials in preparation for meetings and post-meeting follow-ups, may assist with the preparation of materials for speaking engagements and presentations.
• Updates and maintains a list of critical contacts; prepares and edits correspondence, reports, and presentations.
• Makes travel arrangements and manages travel reimbursements.
• Sorting and filing mail for Exec Office and General Counsel, assist with Chair Correspondence.
• Provides backup administrative support to fellow Executive Assistant's as needed within the Executive Office.
• Manages special projects and initiatives as assigned by supervisor, and or executive team.
• Perform administrative duties for Employee Engagement Program.
• Provide coverage to Reception Desk as needed.

Principal Administrative Assoc - 10124

A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or an associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or a four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above; education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3 years.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.