Secretary Job at State of Oklahoma in Oklahoma City

Secretary

Positions in this job family are assigned responsibilities for performing confidential secretarial duties for an agency official or administrator.

Typical functions include:

• Opening, scanning or reading and distributing mail; composing official correspondence for supervisor's signature, disposing of routine correspondence.
• Screening telephone calls; providing information or referring callers to appropriate staff members; answering inquiries.
• Receiving visitors; answering inquiries personally or referring to appropriate official.
• Arranging for special conferences and meetings; maintaining supervisor's calendar, advising of commitments; arranging for travel itinerary and accommodations; preparing and submitting travel claims and expense account.
• Independently researching, assembling and summarizing material, information and data for administrative board or commission consideration and action; taking and transcribing dictation of confidential, technical or legal material requiring a high degree of accuracy; recording and transcribing proceedings of meetings and conferences.
• Appearing before legislative committee hearings either alone or in the company of supervisor to present facts relative to agency programs, mission and/or budget; drafting proposed legislation; proposing budget items; conferring with administrators on matters of staffing, budget and purchasing and contracts and/or policy.
• Supervising administrative or clerical assistants.

At this level, employees perform confidential secretarial work for the assistant administrator of a major service area; may direct the work of other technical/clerical employees.

Education and experience requirements at this level consist of five years of clerical office work, including two years as an office manager, executive assistant or as a confidential secretary, or an equivalent combination of education including two years as an office manager, executive assistant or as a confidential secretary experience.

Knowledge, skills, and abilities required at this level include knowledge of the procedures and techniques of business communications; of spelling, punctuation, and business English; of office methods; of computer operations; of business arithmetic; and of public relations. Skill is required to type accurately from a plain copy at a rate of fifty words per minute. Ability is required to handle confidential work with tact and discretion; to exercise judgment in interpreting and applying rules or policy; to establish and maintain working relationships with others; and to provide direction to other technical/clerical employees.

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.