Government Jobs is hiring: Secretary in Sacramento

Secretary

This is a continuous filing exam. Next filing cut-offs are at 5:00 pm on: 12/23/25, 1/13/26 (final)

Secretaries perform a wide variety of secretarial and clerical tasks requiring typing, and may require the use of oral dictation and transcribing skills. Incumbents serve as a secretary to one or more administrators which would include an assistant department head, deputy director, division chief, or equivalent administrator. Some positions may have lead responsibility over journey and entry staff levels of other clerical series, or may be assigned specialized work or special projects involving a variety of complex and highly responsible secretarial tasks, or highly technical and related non-routine duties of an administrative nature requiring a wide latitude for independent action. Some positions may be designated "confidential" in nature, in accordance with the County Employee Relations Ordinance.

Knowledge of clear writing: grammar, punctuation, spelling, vocabulary; standard methods of filing (alphabetic, numeric, chronological, tickler system); English language to communicate; telephone procedures; arithmetic to make calculations (addition, subtraction, multiplication, division, percentages, and make correct change); keyboard (computer and typewriter); functions and basic operations of an administrative office (knowing how to prioritize for a management office); letter and memo format; general principles, procedures and practices of record-keeping; word processing and applicable terminology; Sacramento County and various departmental policies, procedures, and functions; customer relations techniques for dealing with customers.

Ability to type not less than 45 net words per minute; calculate solutions to math problems involving additions, subtraction, division, multiplication, and percentages; understand and follow complex oral and written instructions; operate computer terminals, typewriter, printer, copies, microfiche, and FAX; prioritize work and meet deadlines; write English at a level necessary to compose correspondence independently from notes or verbal instruction and record incoming information; assists supervisor in writing policies, procedures, and desk manuals; speak English at a level necessary to communicate information clearly; communicate effectively with the public and other public agencies; operate communication devises: telephone (multi-line system), may include radios; deal tactfully with people, and resolve difficult complaints; read English at a level necessary to understand procedure manuals, policy guidelines, software manuals, technical documents, and reports; establish and maintain effective working relationships with others; maintain confidentiality of work; ability to accurately proofread details, noting and detecting errors; maintain/troubleshoot basic office equipment; transcribe information at a rate of 25 words per minute; give instructions and assign work to staff; delegate responsibility to others; explain or clarify policies and procedures; exercise independent judgement in determining proper work methods and procedures, assembling and evaluating information; work independently and carry out assignments with minimal supervision; compile, arrange, and present information in a clear and concise manner; elicit information from inside and outside sources.

Minimum qualifications proof of ability to type from clear copy at the rate of 45 net words per minute; any combination of education or experience or training that would likely provide the required knowledge and abilities. Typical ways to obtain the knowledge and abilities would be: two years of secretarial/clerical experience. Education from a college or business school that is directly related to the knowledge and abilities of this class may be substituted on a month-for-month basis, for up to one year of the required two years experience.