High School Secretary (12-Month) Job at Alabama State Department of Education in

Job Summary

Job Title: School Secretary

Department or Unit: Assigned School

Reports To: Principal

Supervises: None

Job Summary: To contribute to effective school-public relations by prompt and courteous handling of all inquires and visitors; to assure the smooth and efficient operation of the office.

Typical Duties:

• Greets all visitors courteously, determines their needs, checks appointments, and directs or escorts them to the proper person.
• Answers office telephone and responds appropriately to requests for information.
• Maintains an attractive and comfortable reception area which includes a reading table stocked with current school district publications and periodicals of general interest.
• Reports immediately the presence in the building of any visitor who bypasses the reception desk or any suspicious activity or unusual behavior on the part of visitors.
• Performs such other clerical and office duties as required.
• Takes and transcribes dictation of various types, including correspondence, reports, notices, and recommendations.
• Maintains a regular filing system, as well as a set of locked confidential files, and processes incoming correspondence as instructed.
• Orders and maintains supplies as needed.
• Performs other duties as required.

Minimum Requirements:

• High school diploma.
• Business Education Training.
• Demonstrated aptitude or competence for assigned responsibilities.
• At least two years experience as receptionist/secretary.