Macro is hiring: Executive Assistant in New York

Join to apply for the Executive Assistant role at Macro About Us Macro is a recognised global specialist in facilities management, providing cutting‑edge services to some of the most prominent brands offering workplace design, helpdesk services, interim property management, and providing solutions to making buildings healthier, smarter and sustainable by using advanced technological solutions. Location: USA New York 10001 Working Location Category: Hybrid About the Role As the Executive Administrative Assistant to the Regional Director of Operations Americas, you will provide high‑impact administrative and business development support. This role requires a proactive, highly organised professional who can manage complex calendars, support sales initiatives, and handle sensitive information with discretion. Main Responsibilities Manage and optimise calendar, travel arrangements, and meeting logistics. Prepare briefs, presentations, and follow‑up documents. Organise business development activities including pipeline updates, client and prospect meetings, and proposal logistics. Coordinate internal and external stakeholder communications. Handle confidential data with integrity and compliance. Support the execution of key initiatives within growth agendas. About You The ideal candidate will have: High‑level support experience. Familiarity with sales cycle support and CRM platforms. Comfortable working in a hybrid mode with NYC presence. Core Competencies Exceptional organisation and time management. Discretion and trustworthiness. Strong written and verbal communication skills. Initiative and tenacity. Strategic partnering across functions. Technical proficiency with MS Office and CRM systems. What You’ll Bring Proactive and energetic mindset. Ability to manage multiple priorities. Strong interpersonal presence and confidence. Strategic thinking and problem‑solving skills. Sensitivity in handling confidential information Salary is within $50,000 to $60,000 annually. Diversity Statement We want to create a workplace where everyone feels safe to bring their whole selves to work. We recognise that every individual has different needs. This is Me is Macro’s EDI campaign, a commitment to understanding and supporting those needs, both professionally and personally. Our aim is to help identify and acknowledge individual needs that may impact work‑life experience. It’s about being proactive, learning from one another, and creating a supportive space that encourages growth and productivity. Should you need to discuss any reasonable adjustments or require guidance about our recruitment process, please contact careers@macro-group.com to speak to a member of our team. Seniority level Mid‑Senior level Employment type Full‑time Job function Administrative Industries Facilities Services #J-18808-Ljbffr