Senior Executive Assistant
The Executive Assistant is responsible for serving as a liaison to other management teams, occasionally organizing and coordinating with external relations efforts, and overseeing special assignments. This role works in partnership with the Executive Administration team to manage administrative, logistical, and project-related tasks for C-Suite and Senior leadership.
Essential Duties and Responsibilities:
Completes a broad variety of administrative tasks for the executive staff including completing expense reports, composing, and preparing correspondence that is sometimes confidential, arranging complex and detailed travel plans, itineraries, and agendas, and compiling documents for travel-related meetings
Manage complex calendars and schedule internal and external meetings
Conducts research, prioritizes, and follows up on incoming issues and concerns, as needed by various leaders
Provides a bridge for smooth communication between all internal departments, demonstrating leadership to maintain credibility, trust, and support with senior management
Successfully completes critical aspects of deliverables with a hands-on approach that facilitates the leaders' ability to effectively manage their deliverables
Prioritizes conflicting needs, handles matters expeditiously, and follows-through on projects to successful completion, often with deadline pressures
Build strong cross-functional relationships and partner with other administrators to ensure a high functioning & collaborative admin team environment
Proactively resolve time-sensitive issues, demonstrating excellent judgement and problem-solving skills
Provides support to cross functional teams, with a high attention to detail
May influence others within the administration team through the explanation of facts, policies, and practices
Handle confidential information professionally
Working Conditions:
Remote/Hybrid Depending on Location
CST/PST preferred