BrainCheck, Inc. is hiring: Executive Assistant in Austin

Executive Assistant (Austin, TX) Location: Austin, Texas (In-office) Reports to: Chief Executive Officer (CEO) Supports: CEO, Chief Medical Officer (CMO), President Role Overview We are seeking a highly organized, proactive Executive Assistant to support our executive team. The primary focus of this role is calendar management, meeting coordination, and executive preparation, ensuring senior leadership is well-prepared for internal and external meetings. This role involves regular interaction with executives and physicians within health systems and ACOs, as well as board members and investors, and requires a high level of professionalism, discretion, and attention to detail. Key Responsibilities Executive Calendar & Meeting Coordination Manage and coordinate complex calendars for the CEO, CMO, and President Schedule internal and external meetings with health systems, ACOs, investors, board members, and partners Prioritize meetings, resolve scheduling conflicts, and manage shifting priorities Coordinate meeting logistics, including locations, virtual links, agendas, and attendees Meeting Preparation & Executive Readiness Prepare executives for meetings by assembling agendas, briefing documents, and background materials Coordinate with internal teams (finance, clinical, operations, product) to gather required materials for meetings Ensure materials are accurate, complete, and distributed in advance Track action items and follow up as appropriate External & Client Interaction Serve as a professional point of contact for external stakeholders, including health systems, ACOs, and investors Coordinate communications and scheduling with senior-level external contacts Maintain strict confidentiality in all executive, client, and investor interactions General Executive Support Anticipate executive needs and proactively address issues Support ad hoc projects and administrative tasks Maintain high standards of organization, responsiveness, and follow-through Qualifications 5+ years of experience supporting a CEO or senior executive Proven experience managing complex calendars and high-stakes meetings Strong written and verbal communication skills High proficiency with Google Workspace and Google Calendars Strong judgment, discretion, and attention to detail Ability to operate calmly and effectively in a fast-paced environment Preferred Experience Experience in healthcare, technology, or growth-stage companies Familiarity with health systems, ACOs, or board/investor-facing environments Austin-based What We’re Looking For Highly organized and proactive Polished, professional, and reliable Comfortable interacting with senior executives and external stakeholders Someone who takes pride in keeping leadership organized, prepared, and effective #J-18808-Ljbffr