SUNY Clinton - Clinton Community College
Administrative Assistant for Academic Affairs
SUNY Clinton - Clinton Community College, Plattsburgh, New York, United States
RATE:
$41,208.00 to $43,268.40
SUMMARY:
The Administrative Assistant coordinates project activities, information, reporting, and complex administrative matters for Academic Affairs. The incumbent in this position has overall responsibility for the daily operation of the Academic Affairs office and handles confidential matters relating to personnel, collective bargaining agreement development, and contract administration. The individual serves as a liaison between the Vice President for Academic Affairs office and College staff to facilitate the flow of information and ensure that all policies and procedures pertaining to the Academic Affairs division are adhered to and maintained. Some evening and weekend work may be required.
QUALIFICATIONS
An Associate degree plus three to five years of related administrative or office management experience, which requires handling complex duties, is required. A Bachelor's degree is preferred.
Experience in an academic setting and working for a middle management or senior-level management leader is preferred.
KNOWLEDGE, SKILLS, AND ABILITIES
Successful track record demonstrates excellent organizational and problem-solving skills.
Proven ability to effectively manage multiple priorities and deadlines while maintaining a high level of professionalism and accuracy.
Proven ability to handle administrative responsibilities that require a high level of confidentiality.
Excellent interpersonal, written/oral communication skills, and the ability to use these skills for effective interactions with all members of the college community.
Excellent critical thinking skills with the ability to appropriately address all inquiries and make referrals, as necessary.
Skilled proficiency (intermediate to advanced level) with MS Office Suite (MS Word, MS Excel) and with electronic communication.
Must have the ability to learn and utilize proprietary software or campus software (e.g., database programs).
Demonstrated ability to work with minimal supervision and use sound professional judgment.
Proven ability to manage/coordinate complex administrative details, as well as necessary follow-up.
RESPONSIBILITIES
Provides data, records, and administrative support for certain aspects of various accreditation and review processes, such as those associated with Middle States accreditation and SUNY academic compliance
Creates and maintains all master courses in the College’s Customer Account Management System (CAMS)
Ensures proper administration of contractual obligations governed by the collective bargaining agreement (Faculty Association) as it relates to Faculty and Non-Teaching Faculty appointment and reappointment cycles
Creates and maintains adjunct faculty contracts
Assist students and college staff by answering inquiries regarding curriculum and Academic Affairs procedures and/or policies
Generates faculty loads, overloads, prep overloads, lump sums, and Distance Learning stipend payments for payroll; calculates value of overload payments
Analyzes current office procedures/processes and introduces improvements and efficiencies to assist with meeting the College’s overall mission and strategic goals
Reviews the Vice President of Academic Affairs' daily schedule of meetings and provides administrative support in the preparation of appropriate background information
Provides professional support on an as-needed basis to other administrative offices
Coordinates the academic appeals process. Reviews academic appeals and determines if the Appeals Committee needs to meet or whether the student is eligible for reinstatement.
Prepares correspondence on behalf of the Vice President for Academic Affairs
Plans events for the Academic Affairs Division
Manages information posted on the Academic Affairs website and Adjunct website
Identifies and incorporates needed changes/updates to Adjunct Handbook
Prepares and maintains confidential records relating to division staff and students
Other duties as assigned
Clinton Community College does not discriminate on the basis of race, sex, color, creed, religion, age, national origin, disability, marital status, sexual orientation, gender identity, transgender status, pregnancy, predisposing genetic characteristics, domestic violence victim status, military status or status as a disabled veteran or veteran of the Vietnam era or other statuses protected by state and federal law. Consistent with the Americans with Disabilities Act, applicants who require reasonable accommodations during the employment process should notify Human Resources as necessary.
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$41,208.00 to $43,268.40
SUMMARY:
The Administrative Assistant coordinates project activities, information, reporting, and complex administrative matters for Academic Affairs. The incumbent in this position has overall responsibility for the daily operation of the Academic Affairs office and handles confidential matters relating to personnel, collective bargaining agreement development, and contract administration. The individual serves as a liaison between the Vice President for Academic Affairs office and College staff to facilitate the flow of information and ensure that all policies and procedures pertaining to the Academic Affairs division are adhered to and maintained. Some evening and weekend work may be required.
QUALIFICATIONS
An Associate degree plus three to five years of related administrative or office management experience, which requires handling complex duties, is required. A Bachelor's degree is preferred.
Experience in an academic setting and working for a middle management or senior-level management leader is preferred.
KNOWLEDGE, SKILLS, AND ABILITIES
Successful track record demonstrates excellent organizational and problem-solving skills.
Proven ability to effectively manage multiple priorities and deadlines while maintaining a high level of professionalism and accuracy.
Proven ability to handle administrative responsibilities that require a high level of confidentiality.
Excellent interpersonal, written/oral communication skills, and the ability to use these skills for effective interactions with all members of the college community.
Excellent critical thinking skills with the ability to appropriately address all inquiries and make referrals, as necessary.
Skilled proficiency (intermediate to advanced level) with MS Office Suite (MS Word, MS Excel) and with electronic communication.
Must have the ability to learn and utilize proprietary software or campus software (e.g., database programs).
Demonstrated ability to work with minimal supervision and use sound professional judgment.
Proven ability to manage/coordinate complex administrative details, as well as necessary follow-up.
RESPONSIBILITIES
Provides data, records, and administrative support for certain aspects of various accreditation and review processes, such as those associated with Middle States accreditation and SUNY academic compliance
Creates and maintains all master courses in the College’s Customer Account Management System (CAMS)
Ensures proper administration of contractual obligations governed by the collective bargaining agreement (Faculty Association) as it relates to Faculty and Non-Teaching Faculty appointment and reappointment cycles
Creates and maintains adjunct faculty contracts
Assist students and college staff by answering inquiries regarding curriculum and Academic Affairs procedures and/or policies
Generates faculty loads, overloads, prep overloads, lump sums, and Distance Learning stipend payments for payroll; calculates value of overload payments
Analyzes current office procedures/processes and introduces improvements and efficiencies to assist with meeting the College’s overall mission and strategic goals
Reviews the Vice President of Academic Affairs' daily schedule of meetings and provides administrative support in the preparation of appropriate background information
Provides professional support on an as-needed basis to other administrative offices
Coordinates the academic appeals process. Reviews academic appeals and determines if the Appeals Committee needs to meet or whether the student is eligible for reinstatement.
Prepares correspondence on behalf of the Vice President for Academic Affairs
Plans events for the Academic Affairs Division
Manages information posted on the Academic Affairs website and Adjunct website
Identifies and incorporates needed changes/updates to Adjunct Handbook
Prepares and maintains confidential records relating to division staff and students
Other duties as assigned
Clinton Community College does not discriminate on the basis of race, sex, color, creed, religion, age, national origin, disability, marital status, sexual orientation, gender identity, transgender status, pregnancy, predisposing genetic characteristics, domestic violence victim status, military status or status as a disabled veteran or veteran of the Vietnam era or other statuses protected by state and federal law. Consistent with the Americans with Disabilities Act, applicants who require reasonable accommodations during the employment process should notify Human Resources as necessary.
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