FHLB Des Moines
Executive Secretary for Special Education
FHLB Des Moines, Colorado Springs, Colorado, United States, 80509
## Executive Secretary for Special Educationlocations:
Academy District 20 EAC (Education and Administration Center), Colorado Springs, CO* Reports consistently for work as scheduled* Performs other duties as assigned* Attains proficient or higher evaluations on established Performance Standards* Acts as a resource for inquiries from staff and community* Answers telephone and greets visitors, providing information and routing inquiries as appropriate* Arranges, schedules, prepares agendas, produces and disseminates minutes for stakeholder meetings and orientations* Assists applicants and new staff with appropriate paperwork and processes* Assists in the preparation and production of items related to grants and reports for the Colorado Department of Education, district administration, and the Board of Education* Assists with hiring-related tasks and processes* Assists, schedules, and confirms appointments and meetings* Attends professional meetings, seminars, and workshops* Creates, updates, prepares, collates, analyzes, and processes reports related to job-specific responsibilities* Files and sorts a variety of documents including sensitive and confidential information* Interprets, explains, and executes district rules, regulations, policies, and procedures to staff and the public* Maintains related information related to specific responsibilites* Maintains various databases, reports, and office filing systems* Maintains/prepares budget records and summaries* Opens, sorts, and distributes incoming mail, and prepares outgoing mail as requested* Organizes and assists with sponsored events* Organizes interview processes* Performs a variety of bookkeeping procedures within the department and reconciles/tracks various accounts* Performs a variety of duties using various types of office equipment* Performs routine activities related to departmental functions and job-specific responsibilities* Prepares and coordinates travel documentation and arrangements* Prepares and processes data and reports related to job-specific responsibilities* Prepares correspondence, reports, and updates lists related to job-specific responsibilities* Processes information, paperwork, and files* Provides assistance to district staff consistent with job-specific responsibilities* Provides assistance to other office staff* Supports school and department administration inquiries* Updates required state and federal compliance documents and notification processes* Ability to create, access, input, retrieve, and manipulate information in various software systems* Ability to establish and maintain effective working relationships with supervisors, coworkers, administrators, departments, other agencies, and the general public* Ability to follow oral and written instructions* Ability to greet and interact with the public in a courteous and professional manner* Ability to maintain confidentiality* Ability to manage simultaneous demands* Ability to operate standard office equipment, performing a wide range of tasks* Ability to prepare correspondence on routine matters* Advanced knowledge of technology and related software utilized within the department* Demonstrates discernment, excellence, honesty, integrity, patience, perseverance, respect, responsibility, and trustworthiness* Detail-oriented* Energetic, creative, innovative, flexible* Excellent cooperative and collaborative skills* Knowledge of and demonstrated successful experience in human relations and communications* Knowledge of office methods and procedures, to include appropriate telephone etiquette* Knowledge of record keeping and filing techniques* Strong organizational, interpersonal, written, listening, and verbal communication skills* Strong spelling, punctuation, and grammar skills* The noise level in the work environment may alternate among quiet, moderate, and loud.* The incumbent is frequently required to interact in person and through communication methods with the students, public, and/or other staff.* The incumbent is required to work scheduled school/work hours and/or days.* The incumbent may be required to work extended school/work hours and/or days as directed.* Work is generally performed within a standard office environment.* The incumbent may experience exposure to noise levels associated with a standard office environment.* Sits, stands, walks, stoops, kneels, and crouches/squats while performing duties* Has oral and auditory capacity enabling interaction interpersonally and/or through communication devices* Uses eyes, hands, and finger coordination enabling the use of equipment and writing utensilsFor more information on our benefits, please visit .**How to Apply:**
New applicants (including current district staff members) must use the Workday application portal. Documents emailed directly to a supervisor will not be considered for application purposes and will not receive a response. A completed online application also includes the following uploaded documents in PDF format:* A current resumePlease do not call to request site visits or interviews at the school/location. Please direct all inquiries via the email address indicated on the posting- We believe people are the heart of our success.- We believe relationships matter.- We believe in quality education. #J-18808-Ljbffr
Academy District 20 EAC (Education and Administration Center), Colorado Springs, CO* Reports consistently for work as scheduled* Performs other duties as assigned* Attains proficient or higher evaluations on established Performance Standards* Acts as a resource for inquiries from staff and community* Answers telephone and greets visitors, providing information and routing inquiries as appropriate* Arranges, schedules, prepares agendas, produces and disseminates minutes for stakeholder meetings and orientations* Assists applicants and new staff with appropriate paperwork and processes* Assists in the preparation and production of items related to grants and reports for the Colorado Department of Education, district administration, and the Board of Education* Assists with hiring-related tasks and processes* Assists, schedules, and confirms appointments and meetings* Attends professional meetings, seminars, and workshops* Creates, updates, prepares, collates, analyzes, and processes reports related to job-specific responsibilities* Files and sorts a variety of documents including sensitive and confidential information* Interprets, explains, and executes district rules, regulations, policies, and procedures to staff and the public* Maintains related information related to specific responsibilites* Maintains various databases, reports, and office filing systems* Maintains/prepares budget records and summaries* Opens, sorts, and distributes incoming mail, and prepares outgoing mail as requested* Organizes and assists with sponsored events* Organizes interview processes* Performs a variety of bookkeeping procedures within the department and reconciles/tracks various accounts* Performs a variety of duties using various types of office equipment* Performs routine activities related to departmental functions and job-specific responsibilities* Prepares and coordinates travel documentation and arrangements* Prepares and processes data and reports related to job-specific responsibilities* Prepares correspondence, reports, and updates lists related to job-specific responsibilities* Processes information, paperwork, and files* Provides assistance to district staff consistent with job-specific responsibilities* Provides assistance to other office staff* Supports school and department administration inquiries* Updates required state and federal compliance documents and notification processes* Ability to create, access, input, retrieve, and manipulate information in various software systems* Ability to establish and maintain effective working relationships with supervisors, coworkers, administrators, departments, other agencies, and the general public* Ability to follow oral and written instructions* Ability to greet and interact with the public in a courteous and professional manner* Ability to maintain confidentiality* Ability to manage simultaneous demands* Ability to operate standard office equipment, performing a wide range of tasks* Ability to prepare correspondence on routine matters* Advanced knowledge of technology and related software utilized within the department* Demonstrates discernment, excellence, honesty, integrity, patience, perseverance, respect, responsibility, and trustworthiness* Detail-oriented* Energetic, creative, innovative, flexible* Excellent cooperative and collaborative skills* Knowledge of and demonstrated successful experience in human relations and communications* Knowledge of office methods and procedures, to include appropriate telephone etiquette* Knowledge of record keeping and filing techniques* Strong organizational, interpersonal, written, listening, and verbal communication skills* Strong spelling, punctuation, and grammar skills* The noise level in the work environment may alternate among quiet, moderate, and loud.* The incumbent is frequently required to interact in person and through communication methods with the students, public, and/or other staff.* The incumbent is required to work scheduled school/work hours and/or days.* The incumbent may be required to work extended school/work hours and/or days as directed.* Work is generally performed within a standard office environment.* The incumbent may experience exposure to noise levels associated with a standard office environment.* Sits, stands, walks, stoops, kneels, and crouches/squats while performing duties* Has oral and auditory capacity enabling interaction interpersonally and/or through communication devices* Uses eyes, hands, and finger coordination enabling the use of equipment and writing utensilsFor more information on our benefits, please visit .**How to Apply:**
New applicants (including current district staff members) must use the Workday application portal. Documents emailed directly to a supervisor will not be considered for application purposes and will not receive a response. A completed online application also includes the following uploaded documents in PDF format:* A current resumePlease do not call to request site visits or interviews at the school/location. Please direct all inquiries via the email address indicated on the posting- We believe people are the heart of our success.- We believe relationships matter.- We believe in quality education. #J-18808-Ljbffr