Alpha Global Search LLC
Bilingual Japanese Administrative Assistant – General Affairs
Alpha Global Search LLC, New York, New York, us, 10261
An established international financial firm is seeking a Bilingual Japanese Administrative Assistant to join its General Administration Group. Reporting to the Vice President & Manager, this position plays a key role in supporting day-to-day administrative operations, expatriate support, internal coordination, and process improvement. The ideal candidate will be a detail-oriented and proactive professional with strong communication and organizational skills.
Key Responsibilities:
Provide administrative and clerical support to the General Administration Group, including photocopying, filing, record keeping, mailing, scheduling, and internal messaging.
Assist in administering benefits for expatriate staff.
Arrange business travel for branch employees and visiting executives.
Support budget planning and expense management for the General Administration team.
Prepare and maintain internal reports and documentation.
Plan and coordinate corporate functions and in-house events.
Manage pantry and kitchen areas; assist with occasional lifting.
Maintain and update internal operational procedures.
Collaborate with team members to streamline and improve administrative workflows.
Ensure adherence to internal policies, compliance, and information security protocols.
Qualifications: Bilingual proficiency in Japanese and English (spoken and written).
3–5 years of relevant experience in general administration or office support.
Bachelor’s degree in Business or a related field preferred.
Proficiency in Microsoft Office (Word, Excel, PowerPoint).
Strong communication and interpersonal skills.
Highly organized, dependable, and detail-oriented.
Team player with a collaborative mindset and positive attitude.
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Assist in administering benefits for expatriate staff.
Arrange business travel for branch employees and visiting executives.
Support budget planning and expense management for the General Administration team.
Prepare and maintain internal reports and documentation.
Plan and coordinate corporate functions and in-house events.
Manage pantry and kitchen areas; assist with occasional lifting.
Maintain and update internal operational procedures.
Collaborate with team members to streamline and improve administrative workflows.
Ensure adherence to internal policies, compliance, and information security protocols.
Qualifications: Bilingual proficiency in Japanese and English (spoken and written).
3–5 years of relevant experience in general administration or office support.
Bachelor’s degree in Business or a related field preferred.
Proficiency in Microsoft Office (Word, Excel, PowerPoint).
Strong communication and interpersonal skills.
Highly organized, dependable, and detail-oriented.
Team player with a collaborative mindset and positive attitude.
#J-18808-Ljbffr