Inside Higher Ed
Administrative Assistant (Administrative Services & Student Development)
Inside Higher Ed, Palos Hills, Illinois, United States, 60465
Job Title : Administrative Assistant (Administrative Services & Student Development)
Department : Student Development
Work Location : Main Campus
Duties The Administrative Assistant performs varied office and clerical duties for the Vice President of Student Development and the Vice President of Administrative Services. The role supports day‑to‑day office activities, maintains confidential records, and facilitates student success activities.
Type, file, take dictation and compose correspondence, memoranda, emails, reports, and other items, including confidential material.
Compile and assist in compiling periodic and financial reports.
Record and transcribe meeting minutes requiring high secretarial skill.
Answer telephone, greet visitors, schedule appointments, arrange meetings, conferences, and interviews, and maintain the supervisor’s calendar.
Receive, read, and assemble mail, then transfer mail to supervisor for handling.
Maintain records, reports, and databases; keep confidential files in scope of supervisor’s responsibilities.
Perform administrative duties requested by the supervisor.
Assist supervisor with divisional projects.
Maintain moderate complexity financial records.
Research and process purchase orders, monitor budgets, and process payroll timesheets.
Coordinate activities of student aides to accomplish assigned tasks.
Perform other related duties as assigned.
Education/Experience
Associate’s Degree in administrative assistant, office technology, secretarial science, or related area; professional administrative assistant certificate; or equivalent college hours.
Minimum of 4 years of administrative assistant or related experience.
Please ensure your application and work history reflects the required qualifications.
Note: Extensive proficiency testing is required for all qualifying applicants.
Qualifications
Excellent ability to manage confidential material and maintain confidence.
High level of secretarial and office administration skills.
Demonstrated skills in typing, filing, dictation, transcribing minutes, and composing correspondence from written material, verbal instruction, or independently based on policies; strong interpersonal and communication abilities; skilled in customer service, answering telephones, and greeting visitors.
Demonstrated understanding of the college’s core values.
Ability to write and prepare memoranda, emails, reports, type periodic reports, transcribe minutes, and maintain records, reports, databases with attention to detail.
Highly organized; ability to schedule appointments, arrange meetings/travel, and maintain calendars for senior leadership.
Ability to assist with occasional event planning, scheduling, and space rentals, as well as other duties.
Position Status Full Time
Hours General Hours: Monday – Friday 8:30 a.m.–5:00 p.m. (Occasional evenings and Saturdays for special events)
Salary/Wage $23.28–$28.40 plus exceptional benefits
Hourly/Salary Hourly
Benefits
Health, Dental, Vision
Life insurance; Optional life
Disability insurance
Tuition reimbursement
MVCC Tuition waiver
SURS Retirement plan
Vacation Days
Holidays
Sick Leave
Personal days
Bereavement days
Tax‑sheltered annuity plans
Visit these links to learn more about specific benefits and eligibility criteria for this FT AC position/category: Benefit Highlights, Benefit Guide‑Details.
Review Of Applications Begins 10/27/2025
Position Type Support/Hourly Staff
Posting Number SS00579P
Open Date 10/13/2025
Open Until Filled Yes
Special Instructions To Applicants Please apply on our website only and do not use third party sites such as Indeed. Apply at
jobs.morainevalley.edu . Submit a full resume, cover letter, professional references, and complete application for consideration. Sign/certify your application before submission. Software and skills proficiency testing for the specific position will be required and must be successfully completed by qualifying applicants for consideration.
Office of Human Resources: morainejobs@morainevalley.edu 708‑974‑5704
Seniority level
Mid‑Senior level
Employment type
Full-time
Job function
Administrative
Online Audio and Video Media
#J-18808-Ljbffr
Department : Student Development
Work Location : Main Campus
Duties The Administrative Assistant performs varied office and clerical duties for the Vice President of Student Development and the Vice President of Administrative Services. The role supports day‑to‑day office activities, maintains confidential records, and facilitates student success activities.
Type, file, take dictation and compose correspondence, memoranda, emails, reports, and other items, including confidential material.
Compile and assist in compiling periodic and financial reports.
Record and transcribe meeting minutes requiring high secretarial skill.
Answer telephone, greet visitors, schedule appointments, arrange meetings, conferences, and interviews, and maintain the supervisor’s calendar.
Receive, read, and assemble mail, then transfer mail to supervisor for handling.
Maintain records, reports, and databases; keep confidential files in scope of supervisor’s responsibilities.
Perform administrative duties requested by the supervisor.
Assist supervisor with divisional projects.
Maintain moderate complexity financial records.
Research and process purchase orders, monitor budgets, and process payroll timesheets.
Coordinate activities of student aides to accomplish assigned tasks.
Perform other related duties as assigned.
Education/Experience
Associate’s Degree in administrative assistant, office technology, secretarial science, or related area; professional administrative assistant certificate; or equivalent college hours.
Minimum of 4 years of administrative assistant or related experience.
Please ensure your application and work history reflects the required qualifications.
Note: Extensive proficiency testing is required for all qualifying applicants.
Qualifications
Excellent ability to manage confidential material and maintain confidence.
High level of secretarial and office administration skills.
Demonstrated skills in typing, filing, dictation, transcribing minutes, and composing correspondence from written material, verbal instruction, or independently based on policies; strong interpersonal and communication abilities; skilled in customer service, answering telephones, and greeting visitors.
Demonstrated understanding of the college’s core values.
Ability to write and prepare memoranda, emails, reports, type periodic reports, transcribe minutes, and maintain records, reports, databases with attention to detail.
Highly organized; ability to schedule appointments, arrange meetings/travel, and maintain calendars for senior leadership.
Ability to assist with occasional event planning, scheduling, and space rentals, as well as other duties.
Position Status Full Time
Hours General Hours: Monday – Friday 8:30 a.m.–5:00 p.m. (Occasional evenings and Saturdays for special events)
Salary/Wage $23.28–$28.40 plus exceptional benefits
Hourly/Salary Hourly
Benefits
Health, Dental, Vision
Life insurance; Optional life
Disability insurance
Tuition reimbursement
MVCC Tuition waiver
SURS Retirement plan
Vacation Days
Holidays
Sick Leave
Personal days
Bereavement days
Tax‑sheltered annuity plans
Visit these links to learn more about specific benefits and eligibility criteria for this FT AC position/category: Benefit Highlights, Benefit Guide‑Details.
Review Of Applications Begins 10/27/2025
Position Type Support/Hourly Staff
Posting Number SS00579P
Open Date 10/13/2025
Open Until Filled Yes
Special Instructions To Applicants Please apply on our website only and do not use third party sites such as Indeed. Apply at
jobs.morainevalley.edu . Submit a full resume, cover letter, professional references, and complete application for consideration. Sign/certify your application before submission. Software and skills proficiency testing for the specific position will be required and must be successfully completed by qualifying applicants for consideration.
Office of Human Resources: morainejobs@morainevalley.edu 708‑974‑5704
Seniority level
Mid‑Senior level
Employment type
Full-time
Job function
Administrative
Online Audio and Video Media
#J-18808-Ljbffr