Hawaiʻi State Department of Education
School Administrative Services Assistant I, II, III - Kihei Elementary
Hawaiʻi State Department of Education, Kihei, Hawaii, United States, 96753
School Administrative Services Assistant III
Salary Range
School Administrative Services Assistant I, SR-12 : $3,892.00 per month
School Administrative Services Assistant II, SR-14 : $4,208.00 per month
School Administrative Services Assistant III, SR-16 : $4,557.00 per month
Examples of Duties
Planning, supervising and/or providing office support and related services to meet priorities
Supervising and/or participating in greeting and ascertaining the purpose of callers and assisting or referring them as necessary
Answering or referring inquiries on policies, regulations, procedures and activities of the school, the Department of Education and the State
Contacting parents, departmental offices, other governmental agencies, business concerns and community groups for information required by the school or to disseminate information and secure cooperation
Reviewing and distributing incoming correspondence, circulars and other material
Composing routine and special letters
Informing the principal of matters requiring immediate attention and concerns relative to appointments, commitments and deadlines
Establishing, organizing and maintaining office files
Maintaining personnel records for the staff
Processing payroll and performing related work
Registering students and maintaining student records
Collecting cash, maintaining a variety of fiscal records and posting and summarizing financial data to report forms
Preparing and submitting purchase orders and/or requisitions, checking goods received against invoices and maintaining pertinent records
Maintaining inventory records, performing physical inventory and completing report forms
Assisting officers of student clubs and other class or school organizations with record keeping, purchases, etc.
Gathering, maintaining and compiling information for business office and student service reports
Operating and maintaining a variety of standard office machines
Typing letters, reports, schedules, bulletins and other material
Cutting stencils, duplicating and distributing a variety of material
Instructing, assigning and reviewing the work of students assigned to the office
May supervise clerical personnel and may take and transcribe shorthand dictation
Minimum Qualifications Education Requirement Graduation from high school. Excess general or specialized experience as described below or other work experience requiring the ability to read, comprehend and apply written directions or a high degree of verbal skills may be substituted for education on a year‑for‑year basis.
Experience Requirements Except for the substitution provided for in these specifications, applicants must have had experience of the kind and quality described below and in the amounts shown in the following table or any equivalent combination of training and experience.
School Administrative Services Assistant I – 2 years general, 0 years specialized, 2 total
School Administrative Services Assistant II – 2 years general, 1 year specialized, 3 total
School Administrative Services Assistant III – 2 years general, 2 years specialized, 4 total
General Experience: Progressively responsible work experience which involved skilled typing using a typewriter or word processing equipment in performing a variety of standard clerical work such as typing of correspondence, reports and other material; knowledge of English grammar, spelling and arithmetic; use of common office appliances and equipment; the ability to read and understand oral and written instructions; carry out procedures in clerical work systems; speak and write simply and directly; observe differences in copy and proofread words and numbers quickly and accurately; operate various kinds of office equipment.
Specialized Experience: Responsible clerical experience in a Hawaii public school setting in the capacity of chief clerical assistant to the principal. Such experience must have involved the performance of administrative office services and support functions of a school and skilled typing.
Skilled Typing Requirement Applicants must be able to type accurately from plain or corrected copy at the rate of 40 net words per minute.
Substitutions Allowed
Successful completion of a one‑year clerical or business curriculum, which included courses in English, arithmetic, general clerical procedures and office machines, and typing, leading to a diploma, certificate or other comparable degree from an accredited community college, business or technical school, may be substituted for one year of General Experience.
Successful completion of a two‑year clerical or business curriculum, which included courses in English, arithmetic, general clerical procedures and typing, leading to an Associate in science, diploma, certificate or comparable degree from an accredited community college, business or technical school, may be substituted for two years of General Experience.
Equal Opportunity The Hawaii State Department of Education does not discriminate in its educational policies, programs, and activities on the basis of sex, race, color, religion, national origin, age, and disability in accordance with Title IX of the Education Amendments of 1972, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Age Discrimination Act of 1975, and Americans with Disabilities Act of 1991. The Department does not discriminate in its employment policies, programs, and activities on the basis of sexual orientation, arrest and court record, and National Guard participation, as well as on the basis of sex, race, color, religion, national origin, age, and disability, in accordance with Title VII of the Civil Rights Act of 1964, Age Discrimination in Employment Act of 1976, Americans with Disabilities Act of 1991, Equal Pay Act of 1963, and Chapter 378, Part I, Hawaii Revised Statutes.
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School Administrative Services Assistant I, SR-12 : $3,892.00 per month
School Administrative Services Assistant II, SR-14 : $4,208.00 per month
School Administrative Services Assistant III, SR-16 : $4,557.00 per month
Examples of Duties
Planning, supervising and/or providing office support and related services to meet priorities
Supervising and/or participating in greeting and ascertaining the purpose of callers and assisting or referring them as necessary
Answering or referring inquiries on policies, regulations, procedures and activities of the school, the Department of Education and the State
Contacting parents, departmental offices, other governmental agencies, business concerns and community groups for information required by the school or to disseminate information and secure cooperation
Reviewing and distributing incoming correspondence, circulars and other material
Composing routine and special letters
Informing the principal of matters requiring immediate attention and concerns relative to appointments, commitments and deadlines
Establishing, organizing and maintaining office files
Maintaining personnel records for the staff
Processing payroll and performing related work
Registering students and maintaining student records
Collecting cash, maintaining a variety of fiscal records and posting and summarizing financial data to report forms
Preparing and submitting purchase orders and/or requisitions, checking goods received against invoices and maintaining pertinent records
Maintaining inventory records, performing physical inventory and completing report forms
Assisting officers of student clubs and other class or school organizations with record keeping, purchases, etc.
Gathering, maintaining and compiling information for business office and student service reports
Operating and maintaining a variety of standard office machines
Typing letters, reports, schedules, bulletins and other material
Cutting stencils, duplicating and distributing a variety of material
Instructing, assigning and reviewing the work of students assigned to the office
May supervise clerical personnel and may take and transcribe shorthand dictation
Minimum Qualifications Education Requirement Graduation from high school. Excess general or specialized experience as described below or other work experience requiring the ability to read, comprehend and apply written directions or a high degree of verbal skills may be substituted for education on a year‑for‑year basis.
Experience Requirements Except for the substitution provided for in these specifications, applicants must have had experience of the kind and quality described below and in the amounts shown in the following table or any equivalent combination of training and experience.
School Administrative Services Assistant I – 2 years general, 0 years specialized, 2 total
School Administrative Services Assistant II – 2 years general, 1 year specialized, 3 total
School Administrative Services Assistant III – 2 years general, 2 years specialized, 4 total
General Experience: Progressively responsible work experience which involved skilled typing using a typewriter or word processing equipment in performing a variety of standard clerical work such as typing of correspondence, reports and other material; knowledge of English grammar, spelling and arithmetic; use of common office appliances and equipment; the ability to read and understand oral and written instructions; carry out procedures in clerical work systems; speak and write simply and directly; observe differences in copy and proofread words and numbers quickly and accurately; operate various kinds of office equipment.
Specialized Experience: Responsible clerical experience in a Hawaii public school setting in the capacity of chief clerical assistant to the principal. Such experience must have involved the performance of administrative office services and support functions of a school and skilled typing.
Skilled Typing Requirement Applicants must be able to type accurately from plain or corrected copy at the rate of 40 net words per minute.
Substitutions Allowed
Successful completion of a one‑year clerical or business curriculum, which included courses in English, arithmetic, general clerical procedures and office machines, and typing, leading to a diploma, certificate or other comparable degree from an accredited community college, business or technical school, may be substituted for one year of General Experience.
Successful completion of a two‑year clerical or business curriculum, which included courses in English, arithmetic, general clerical procedures and typing, leading to an Associate in science, diploma, certificate or comparable degree from an accredited community college, business or technical school, may be substituted for two years of General Experience.
Equal Opportunity The Hawaii State Department of Education does not discriminate in its educational policies, programs, and activities on the basis of sex, race, color, religion, national origin, age, and disability in accordance with Title IX of the Education Amendments of 1972, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Age Discrimination Act of 1975, and Americans with Disabilities Act of 1991. The Department does not discriminate in its employment policies, programs, and activities on the basis of sexual orientation, arrest and court record, and National Guard participation, as well as on the basis of sex, race, color, religion, national origin, age, and disability, in accordance with Title VII of the Civil Rights Act of 1964, Age Discrimination in Employment Act of 1976, Americans with Disabilities Act of 1991, Equal Pay Act of 1963, and Chapter 378, Part I, Hawaii Revised Statutes.
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