Oates Energy
Administrative Assistant / Data Entry Clerk
Oates Energy, Hammond, Indiana, United States, 46320
Administrative Assistant / Data Entry Clerk
Join to apply for the
Administrative Assistant / Data Entry Clerk
role at
Oates Energy
Job Details
Base pay range: $18.00/hr - $22.00/hr
Job Type: Full-time
Work Location: Hybrid (Monday through Friday, 9:00 AM – 5:00 PM)
Seniority level: Entry level
Employment type: Full-time
Job function: Administrative
Industry: Utilities
About Us We are a leading third‑party utility billing and submetering company, specializing in water and sewer billing for multifamily apartment communities, condominiums, manufactured housing parks, and retail centers. Our mission is to provide accurate, transparent, and efficient billing services while delivering an exceptional experience for both property managers and residents.
Position Overview We are seeking a highly organized Administrative Assistant / Data Entry Clerk to join our team.
Key Responsibilities
Answer and direct phone calls and emails.
Schedule and coordinate appointments, meetings, and events.
Manage office supplies and assist with ordering as needed.
Prepare and proofread documents, reports, and presentations.
Assist with filing, data entry, and record‑keeping.
Maintain organized and efficient office systems, both digital and physical.
Accurately input and update data into company systems (billing, accounts, and customer databases).
Verify data for completeness and accuracy.
Generate and maintain various reports related to data entry and billing.
Assist with document preparation and organization for audits and compliance reviews.
Handle confidential information with discretion and integrity.
Work closely with other departments (Billing, Customer Service, Operations) to ensure accurate data entry and timely information flow.
Assist in organizing and preparing reports and documentation for management and other departments.
Qualifications
1–2 years of experience in administrative or data entry roles.
Proficient in Microsoft Office Suite (Excel, Word, Outlook); experience with CRM or billing systems a plus.
Strong attention to detail and organizational skills.
Ability to manage multiple tasks efficiently and meet deadlines.
Excellent communication skills (both written and verbal).
Ability to maintain confidentiality and handle sensitive information.
High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
Compensation & Benefits
$18–$22 per hour (depending on experience)
Health, dental, and vision insurance
401(k) plan with company match
Paid time off and holidays
Key KPIs for This Role
Accuracy rate of data entered into systems.
Timeliness of completing administrative and data entry tasks.
Efficient management of office supplies and resources.
Internal customer satisfaction (collaboration with other departments).
What Success Looks Like
Data entry tasks are completed on time with minimal errors.
Administrative support functions run smoothly, ensuring that the office operates efficiently.
Positive feedback from departments for timely and accurate data management.
Referrals increase your chances of interviewing at Oates Energy by 2x
Get notified about new Data Entry Clerk jobs in
Hammond, IN .
#J-18808-Ljbffr
Administrative Assistant / Data Entry Clerk
role at
Oates Energy
Job Details
Base pay range: $18.00/hr - $22.00/hr
Job Type: Full-time
Work Location: Hybrid (Monday through Friday, 9:00 AM – 5:00 PM)
Seniority level: Entry level
Employment type: Full-time
Job function: Administrative
Industry: Utilities
About Us We are a leading third‑party utility billing and submetering company, specializing in water and sewer billing for multifamily apartment communities, condominiums, manufactured housing parks, and retail centers. Our mission is to provide accurate, transparent, and efficient billing services while delivering an exceptional experience for both property managers and residents.
Position Overview We are seeking a highly organized Administrative Assistant / Data Entry Clerk to join our team.
Key Responsibilities
Answer and direct phone calls and emails.
Schedule and coordinate appointments, meetings, and events.
Manage office supplies and assist with ordering as needed.
Prepare and proofread documents, reports, and presentations.
Assist with filing, data entry, and record‑keeping.
Maintain organized and efficient office systems, both digital and physical.
Accurately input and update data into company systems (billing, accounts, and customer databases).
Verify data for completeness and accuracy.
Generate and maintain various reports related to data entry and billing.
Assist with document preparation and organization for audits and compliance reviews.
Handle confidential information with discretion and integrity.
Work closely with other departments (Billing, Customer Service, Operations) to ensure accurate data entry and timely information flow.
Assist in organizing and preparing reports and documentation for management and other departments.
Qualifications
1–2 years of experience in administrative or data entry roles.
Proficient in Microsoft Office Suite (Excel, Word, Outlook); experience with CRM or billing systems a plus.
Strong attention to detail and organizational skills.
Ability to manage multiple tasks efficiently and meet deadlines.
Excellent communication skills (both written and verbal).
Ability to maintain confidentiality and handle sensitive information.
High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
Compensation & Benefits
$18–$22 per hour (depending on experience)
Health, dental, and vision insurance
401(k) plan with company match
Paid time off and holidays
Key KPIs for This Role
Accuracy rate of data entered into systems.
Timeliness of completing administrative and data entry tasks.
Efficient management of office supplies and resources.
Internal customer satisfaction (collaboration with other departments).
What Success Looks Like
Data entry tasks are completed on time with minimal errors.
Administrative support functions run smoothly, ensuring that the office operates efficiently.
Positive feedback from departments for timely and accurate data management.
Referrals increase your chances of interviewing at Oates Energy by 2x
Get notified about new Data Entry Clerk jobs in
Hammond, IN .
#J-18808-Ljbffr