Oklahoma
Administrative Assistant II
Agency:
340 OKLAHOMA STATE DEPARTMENT OF HEALTH
Supervisory Organization:
340 Community Health Admin
Salary:
up to $50,000.00 based on education and experience
Location:
Central Office – 123 Robert S Kerr Ave; OKC, OK
Work Schedule:
Monday to Friday, 8:00 am to 5:00 pm
Job Description The Administrative Assistant is responsible for providing administrative support to program areas and support functions or serve as an assistant to or provide administrative support to an administrator or an official. This may include responsibility for the administration of an agency program providing services to agency customers, maintaining various records, preparing correspondence, presentations, reports, or other materials, and performing or overseeing administrative operational functions such as bookkeeping or accounting, human resources, purchasing, contracts, or similar tasks.
Position Responsibilities/Essential Functions
Assist with organizational and administrative needs for Community Health Services (CHS) Administration, including monitoring CHS Admin budgets, supply ordering needs, taking meeting minutes, meeting agenda preparation, coordination of meetings, tracking of email responses and other duties as assigned.
P-card holder for CHS Admin. Assist central office programs and counties as needed with purchasing when business needs are identified.
Travel coordinator for CHS, processing in-state and out-of-state travel requests. Make travel arrangements for staff as needed.
Respond to telephone inquiries for the CHS Admin line, providing effective communication and customer service with relevant parties in the central office or at the CHDs.
Route and follow up on complaints or public inquiry in a timely manner.
Maintain county board of health (BOH) paperwork. Correspond with appropriate personnel in the counties regarding BOH appointments and ensure paperwork and signatures are accurate and current.
Assist or provide backup as needed to the CHS Admin APO II and APO III for county health department needs, contract monitoring, and county budget tracking.
Assist the CHS Business Director with updating and maintaining central office program budget spreadsheets.
Support CHS Deputy Commissioner and Assistant Deputies as needed for administrative support, such as supporting the coordination and scheduling of meetings.
Being present in the office is an essential function of this job.
Other duties as assigned.
Other Duties
Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior.
Works effectively in team environment, participating and assisting their peers.
Minimum Qualifications Bachelor’s degree plus one year of technical clerical, administrative, secretarial, or general office work, or an equivalent combination of education and experience.
Application Requirements
If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of application.
All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship.
Valued Knowledge, Skills and Abilities Knowledge of spelling, punctuation, and business English; of business mathematics; of modern office methods and procedures; establishing and maintaining records; and major policies and procedures governing assigned programs. Ability to establish and maintain effective working relationships with internal and external partners, customers, and staff; perform confidential work and maintain confidentiality; and interpret and respond to inquiries at various levels of complexity in accordance with agency policy, in written or oral form.
Physical Demands and Work Environment Work is typically performed in an office setting with climate-controlled settings and exposure to moderate noise levels. While performing the duties of the job, employees are required to talk, stand, walk, and reach with hands and arms; carry light items; drive an automobile. This position requires long periods of sitting and daily use of computers and phones. Applicants must be willing to perform all job-related travel associated with this position. Occasionally, in-state overnight and weekend travel may be required. Being present at the office is an essential function of the job.
Equal Opportunity Employment The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability. Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.
#J-18808-Ljbffr
340 OKLAHOMA STATE DEPARTMENT OF HEALTH
Supervisory Organization:
340 Community Health Admin
Salary:
up to $50,000.00 based on education and experience
Location:
Central Office – 123 Robert S Kerr Ave; OKC, OK
Work Schedule:
Monday to Friday, 8:00 am to 5:00 pm
Job Description The Administrative Assistant is responsible for providing administrative support to program areas and support functions or serve as an assistant to or provide administrative support to an administrator or an official. This may include responsibility for the administration of an agency program providing services to agency customers, maintaining various records, preparing correspondence, presentations, reports, or other materials, and performing or overseeing administrative operational functions such as bookkeeping or accounting, human resources, purchasing, contracts, or similar tasks.
Position Responsibilities/Essential Functions
Assist with organizational and administrative needs for Community Health Services (CHS) Administration, including monitoring CHS Admin budgets, supply ordering needs, taking meeting minutes, meeting agenda preparation, coordination of meetings, tracking of email responses and other duties as assigned.
P-card holder for CHS Admin. Assist central office programs and counties as needed with purchasing when business needs are identified.
Travel coordinator for CHS, processing in-state and out-of-state travel requests. Make travel arrangements for staff as needed.
Respond to telephone inquiries for the CHS Admin line, providing effective communication and customer service with relevant parties in the central office or at the CHDs.
Route and follow up on complaints or public inquiry in a timely manner.
Maintain county board of health (BOH) paperwork. Correspond with appropriate personnel in the counties regarding BOH appointments and ensure paperwork and signatures are accurate and current.
Assist or provide backup as needed to the CHS Admin APO II and APO III for county health department needs, contract monitoring, and county budget tracking.
Assist the CHS Business Director with updating and maintaining central office program budget spreadsheets.
Support CHS Deputy Commissioner and Assistant Deputies as needed for administrative support, such as supporting the coordination and scheduling of meetings.
Being present in the office is an essential function of this job.
Other duties as assigned.
Other Duties
Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior.
Works effectively in team environment, participating and assisting their peers.
Minimum Qualifications Bachelor’s degree plus one year of technical clerical, administrative, secretarial, or general office work, or an equivalent combination of education and experience.
Application Requirements
If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of application.
All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship.
Valued Knowledge, Skills and Abilities Knowledge of spelling, punctuation, and business English; of business mathematics; of modern office methods and procedures; establishing and maintaining records; and major policies and procedures governing assigned programs. Ability to establish and maintain effective working relationships with internal and external partners, customers, and staff; perform confidential work and maintain confidentiality; and interpret and respond to inquiries at various levels of complexity in accordance with agency policy, in written or oral form.
Physical Demands and Work Environment Work is typically performed in an office setting with climate-controlled settings and exposure to moderate noise levels. While performing the duties of the job, employees are required to talk, stand, walk, and reach with hands and arms; carry light items; drive an automobile. This position requires long periods of sitting and daily use of computers and phones. Applicants must be willing to perform all job-related travel associated with this position. Occasionally, in-state overnight and weekend travel may be required. Being present at the office is an essential function of the job.
Equal Opportunity Employment The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability. Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.
#J-18808-Ljbffr