Moffitt Cancer Center Partnership
FACULTY ADMINISTRATIVE ASSISTANT
Moffitt Cancer Center Partnership, Tampa, Florida, us, 33646
Schedule - Shift - Hours Full Time - Day Shift - M-F 8a-5p
At Moffitt Cancer Center, we strive to be the leader in understanding the complexity of cancer and applying these insights to contribute to the prevention and cure of cancer. Our diverse team of over 9,000 are dedicated to serving our patients and creating a workspace where every individual is recognized and appreciated. For this reason, Moffitt has been recognized on the 2023 Forbes list of America’s Best Large Employers and America’s Best Employers for Women, Computerworld magazine’s list of 100 Best Places to Work in Information Technology, DiversityInc Top Hospitals & Health Systems and continually named one of the Tampa Bay Time’s Top Workplace. Additionally, Moffitt is proud to have earned the prestigious Magnet® designation in recognition of its nursing excellence. Moffitt is a National Cancer Institute-designated Comprehensive Cancer Center based in Florida, and the leading cancer hospital in both Florida and the Southeast. We are a top 10 nationally ranked cancer center by Newsweek and have been nationally ranked by U.S. News & World Report since 1999.
Working at Moffitt is both a career and a mission: to contribute to the prevention and cure of cancer. Join our committed team and help shape the future we envision.
H. Lee Moffitt Cancer Center is internationally recognized for our focus on personalized cancer care and translational research. The mission of Moffitt is clear, focused, and fully stated in nine words, “ To contribute to the prevention and cure of cancer.” With a tradition of excellence that began with the first patient admission in 1986, dedicated Moffitt physicians, scientists, and staff members have remained committed to excellence in an atmosphere characterized by kindness, caring, and hope.
Job Summary
Based in GI Tumor Oncology Admin, the Faculty Administrative Assistant position provides various administrative support functions for the program providers. The Faculty Administrative Assistant achieves results by utilizing strong communication skills, both written and verbal, interpersonal skills, including teamwork and technical skills, including organization and utilization of competencies in various software programs. The position requires initiative, ownership, accountability, a high degree of independence of action, and the motivation to provide high-quality service. The Faculty Administrative Assistant represents and supports the mission, philosophy and goals of the Cancer Center and applies organizational and administrative skills associated with the efficient operation of the GI Tumor Program Admin. This position provides a variety of administrative and grant related support functions for the program providers. This position is responsible for coordinating internal and external resources to fulfill the goals and objectives of the Program in a timely and financially responsible manner. Position Highlights
Calendar management and scheduling Customer service and interpersonal communication The Ideal Candidate
Provided administrative support to 3 or more individuals within a medical facility/office. Demonstrates strong written and verbal communication skills (i.e. presentations, memo writing, triaging calls). Experienced in managing multiple Outlook calendars, scheduling travel arrangements and meetings. Intermediate proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint). Responsibilities
Manages multiple complex faculty calendars while maintaining non-conflicting daily schedule of appointments, meetings, travel arrangements, and clinic schedules. Frequently coordinate internal and external meetings with multiple attendees. Distribute postal mail. Prepare and submit Expense Reports and Check Requests (internal Moffitt or external process). Generate ad hoc program reporting (i.e Daily Census Report). Recognizes and establishes priorities and use resourcefulness in the completion of daily tasks and special projects. In a professional manner offers constructive ideas and suggestions for improved operations. Competent in MS Office suite of software to include capability to create professional level documentation. Perform Clinic Template Change Requests. Record, transcribe and publish quality meeting minutes. Reconcile/Track Faculty PDF account activities. Demonstrate ability to handle multiple projects and changing priorities to work under pressure and to meet frequent deadlines. Ability to manage multi-line phone and triage calls appropriately. Ability to draft and edit clear, concise and professional correspondence in adherence to grammatical and spelling rules. (Word documents; compose e-mails, memos, etc.). Credentials and Qualifications
High School Diploma or GED required; Associate degree preferred. Minimum two (2) years of administrative support experience in an office setting required. Highly motivated and attentive to detail. Requires intermediate proficiency in MS Office applications i.e. Word, Excel, Outlook, and PowerPoint, and Microsoft Windows-based operating systems. Demonstrates attention to detail in producing accurate and high-quality deliverables. Self-motivated with ability to prioritize multiple tasks and multi-task under tight deadline with little oversight. Must be an independent team member that is engaged, proactive, and highly motivated. Moffitt Cancer Center is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, or protected veteran or disabled status. We seek candidates whose skills, and personal and professional experience, have prepared them to contribute to our commitment to diversity and excellence. Reasonable Accommodation
Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. Moffitt endeavors to make moffitt.org/careers accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact one of the Human Resources receptionists by phone at 813-745-7899 or by email at HRReceptionists@moffitt.org. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications. If you’d like more information on your EEO rights under the law, please click here.
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Based in GI Tumor Oncology Admin, the Faculty Administrative Assistant position provides various administrative support functions for the program providers. The Faculty Administrative Assistant achieves results by utilizing strong communication skills, both written and verbal, interpersonal skills, including teamwork and technical skills, including organization and utilization of competencies in various software programs. The position requires initiative, ownership, accountability, a high degree of independence of action, and the motivation to provide high-quality service. The Faculty Administrative Assistant represents and supports the mission, philosophy and goals of the Cancer Center and applies organizational and administrative skills associated with the efficient operation of the GI Tumor Program Admin. This position provides a variety of administrative and grant related support functions for the program providers. This position is responsible for coordinating internal and external resources to fulfill the goals and objectives of the Program in a timely and financially responsible manner. Position Highlights
Calendar management and scheduling Customer service and interpersonal communication The Ideal Candidate
Provided administrative support to 3 or more individuals within a medical facility/office. Demonstrates strong written and verbal communication skills (i.e. presentations, memo writing, triaging calls). Experienced in managing multiple Outlook calendars, scheduling travel arrangements and meetings. Intermediate proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint). Responsibilities
Manages multiple complex faculty calendars while maintaining non-conflicting daily schedule of appointments, meetings, travel arrangements, and clinic schedules. Frequently coordinate internal and external meetings with multiple attendees. Distribute postal mail. Prepare and submit Expense Reports and Check Requests (internal Moffitt or external process). Generate ad hoc program reporting (i.e Daily Census Report). Recognizes and establishes priorities and use resourcefulness in the completion of daily tasks and special projects. In a professional manner offers constructive ideas and suggestions for improved operations. Competent in MS Office suite of software to include capability to create professional level documentation. Perform Clinic Template Change Requests. Record, transcribe and publish quality meeting minutes. Reconcile/Track Faculty PDF account activities. Demonstrate ability to handle multiple projects and changing priorities to work under pressure and to meet frequent deadlines. Ability to manage multi-line phone and triage calls appropriately. Ability to draft and edit clear, concise and professional correspondence in adherence to grammatical and spelling rules. (Word documents; compose e-mails, memos, etc.). Credentials and Qualifications
High School Diploma or GED required; Associate degree preferred. Minimum two (2) years of administrative support experience in an office setting required. Highly motivated and attentive to detail. Requires intermediate proficiency in MS Office applications i.e. Word, Excel, Outlook, and PowerPoint, and Microsoft Windows-based operating systems. Demonstrates attention to detail in producing accurate and high-quality deliverables. Self-motivated with ability to prioritize multiple tasks and multi-task under tight deadline with little oversight. Must be an independent team member that is engaged, proactive, and highly motivated. Moffitt Cancer Center is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, or protected veteran or disabled status. We seek candidates whose skills, and personal and professional experience, have prepared them to contribute to our commitment to diversity and excellence. Reasonable Accommodation
Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. Moffitt endeavors to make moffitt.org/careers accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact one of the Human Resources receptionists by phone at 813-745-7899 or by email at HRReceptionists@moffitt.org. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications. If you’d like more information on your EEO rights under the law, please click here.
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