Primrose School of Morristown
Office Administrative Assistant
Primrose School of Morristown, Convent Station, New Jersey, us, 07961
Benefits
401(k)
401(k) matching
Health insurance
Dental insurance
Opportunity for advancement
Paid time off
Training & development
We are currently seeking a motivated and detail-oriented Office Administrative Assistant with strong organizational and communication skills to support administrative and transactional functions.
Core Responsibilities
Executive Support:
Manage the CEO’s daily calendar, schedule meetings, coordinate travel, and ensure timely communication and task follow-up.
Confidential Communication:
Handle sensitive business information, correspondence, and contracts with discretion and professionalism.
Meeting Coordination:
Prepare agendas, organize materials, take meeting minutes, and track action items for internal and external meetings (investors, lenders, brokers, development partners, etc.).
Document Management:
Draft, review, and organize contracts, proposals, leases, and presentation materials; maintain organized digital and physical filing systems.
Transaction Support:
Assist in coordinating due diligence materials, closing binders, and compliance documentation for acquisitions, sales, or financings.
Research & Reporting:
Conduct market research, compile property data, and prepare summary reports or briefing memos for the CEO’s decision-making.
Stakeholder Liaison:
Act as the first point of contact for key partners, brokers, investors, and internal teams; manage communications professionally and efficiently.
Project Tracking:
Maintain project timelines, monitor progress on development or investment initiatives, and provide weekly status updates.
Expense & Budget Management:
Process expense reports, vendor invoices, and reimbursements; assist with budget tracking as directed.
Event & Meeting Logistics:
Plan off‑site meetings, investor presentations, or company events, ensuring seamless logistics and professional execution.
Office & Team Support (as needed):
Oversee office supplies, vendor coordination, and support general administrative operations to keep the CEO’s office running smoothly.
Preferred Skills
Strong organizational and time‑management skills
Excellent communication and writing abilities
Proficiency in Microsoft Office Suite, Google Workspace, and project management tools (e.g., Asana, Monday.com)
Understanding of real estate terminology and transaction processes
High level of discretion, professionalism, and attention to detail
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401(k)
401(k) matching
Health insurance
Dental insurance
Opportunity for advancement
Paid time off
Training & development
We are currently seeking a motivated and detail-oriented Office Administrative Assistant with strong organizational and communication skills to support administrative and transactional functions.
Core Responsibilities
Executive Support:
Manage the CEO’s daily calendar, schedule meetings, coordinate travel, and ensure timely communication and task follow-up.
Confidential Communication:
Handle sensitive business information, correspondence, and contracts with discretion and professionalism.
Meeting Coordination:
Prepare agendas, organize materials, take meeting minutes, and track action items for internal and external meetings (investors, lenders, brokers, development partners, etc.).
Document Management:
Draft, review, and organize contracts, proposals, leases, and presentation materials; maintain organized digital and physical filing systems.
Transaction Support:
Assist in coordinating due diligence materials, closing binders, and compliance documentation for acquisitions, sales, or financings.
Research & Reporting:
Conduct market research, compile property data, and prepare summary reports or briefing memos for the CEO’s decision-making.
Stakeholder Liaison:
Act as the first point of contact for key partners, brokers, investors, and internal teams; manage communications professionally and efficiently.
Project Tracking:
Maintain project timelines, monitor progress on development or investment initiatives, and provide weekly status updates.
Expense & Budget Management:
Process expense reports, vendor invoices, and reimbursements; assist with budget tracking as directed.
Event & Meeting Logistics:
Plan off‑site meetings, investor presentations, or company events, ensuring seamless logistics and professional execution.
Office & Team Support (as needed):
Oversee office supplies, vendor coordination, and support general administrative operations to keep the CEO’s office running smoothly.
Preferred Skills
Strong organizational and time‑management skills
Excellent communication and writing abilities
Proficiency in Microsoft Office Suite, Google Workspace, and project management tools (e.g., Asana, Monday.com)
Understanding of real estate terminology and transaction processes
High level of discretion, professionalism, and attention to detail
#J-18808-Ljbffr