New Mexico Courts
Trial Court Administrative Assistant (TCAA), Position #00000651, Full-Time, At-W
New Mexico Courts, Silver City, New Mexico, United States, 88061
Trial Court Administrative Assistant (TCAA), Position #00000651, Full‑Time, At‑Will, Silver City, NM
Position at New Mexico Courts – Sixth Judicial District Court. 1 opening. Business Unit: 23600. Opening Date: 01‑02‑2026 – Close Date: 01‑16‑2026. Target Pay Range: $31.628 – $37.641. Job Duties
Responsible for managing, e‑filing, researching cases in the case management system and calendaring and scheduling hearings for a judge, including motions, scheduling conferences, temporary restraining orders, preliminary and permanent injunctions, orders to show cause, pre‑trial conferences, jury trials, and bench trials. Prepares bond and release orders, dockets court orders to process warrants, and checks jail logs. Researches, drafts, and prepares documents, orders, agendas, and correspondence for judge’s review and approval. Prepares legal pleadings and drafts correspondence and orders to assist a judge (e.g., pre‑trials, temporary restraining orders, show‑cause orders, Rule 1‑016 scheduling orders, permanent restraining orders, competency orders, name change, warrants, and custom orders). Conducts bond notices on arraignments and domestic violence hearings. Assists pro‑se litigants, provides legal forms, and procedural information, manages cases, composes legal correspondence, and prepares statistical reports. Oversees jury certificates, trial‑seating charts, and edits jury instructions and questionnaires. Prepares referrals to support programs such as mediations, settlement facilitation, foreclosure settlement programs, guardianship hearing officers, staff attorneys, and other hearing officers. Conducts Motor Vehicle Department case research with officers and agencies. Screens petitions for domestic violence/civil restraining order cases. Coordinates court reporters, monitors, bailiffs, litigants, attorneys, interpreters, and security for court proceedings. Handles general office duties including answering phones, responding to e‑mails, filing, calling court clients, assisting court clients with virtual settings, and aiding identification of data in reports to improve office and court operations. Prepares and maintains comprehensive logs of all pending guardianship and conservatorship cases, requiring continual review and updating. Creates yearly jury and bench docket calendars, in advance, for a judge. Reviews case event reports and takes action where indicated—including drafting correspondence, generating draft orders, and setting status hearings. Checks jail logs and facilitates inmate appearances in person or by audio/video. Provides public case information to parties, attorneys, law‑enforcement agencies, and other outside agencies. Assists and coordinates with other judge offices to accommodate judges and staff on leave, including assistance in managing and conducting jury trials, bench trials, hearings, and other matters. Coordinates with other agencies and departments within the judiciary and court staff to manage cases and case documents, case filings, and case status; researches and corrects errors found in the electronic case management system. Runs, evaluates, and summarizes reports to assist judges, including running and verifying reports on pending cases, cases under bankruptcy, and guardianship cases. Evaluates all proposed‑text emails to a judge’s e‑mail account—including attachments—to ensure parties and counsel follow proper court and filing procedures before forwarding to a judge for review; requires knowledge of court rules for filing and document preparation in a large volume of e‑mails. Coordinates and conducts pre‑trial meetings with counsel and parties prior to trial to give instruction on technology and other logistics needed before and during trial. Tracks and prepares travel or other reimbursement requests. Coordinates the timely processing of documents. May supervise. Other duties as assigned. Competencies & Qualifications
The successful applicant should demonstrate knowledge of legal terminology, citations and procedures; court rules and operations; case management systems; legal research—including electronic databases such as Westlaw Next, Lexis, and New Mexico One Source of Law; legal materials such as New Mexico Statutes Annotated (NMSA); citation and English writing style such as The Bluebook; Supreme Court and Appellate Court Rules; alternative dispute resolution; Notary‑public rules and statutes; assigned court types and procedures; electronic rules and filing procedures; cultural diversity; calendaring and case‑file scanning; organizational management; conflict resolution; research methodology; filings in magistrate courts; journal docket; dictation and transcription; and court monitoring equipment. Provides extensive customer service information to the public, parties, attorneys, and law‑enforcement agencies; communicates case information with court staff, judges, and other governmental entities; coordinates timely processing of documents; answers telephones; manages office files and records; coordinates with other agencies and court staff to manage cases and case documents. Qualifications
Education: Associate’s degree in any field. Education substitution: Two (2) years of directly related or relevant experience. Experience: Three (3) years of court case processing, professional legal secretarial or office management experience. Experience substitution: Additional relevant education may substitute for up to one (1) year of experience. Thirty (30) semester hours equals one year of experience. Certification: Court Monitor Certification must be obtained within three (3) months for district courts without pools of court monitors, or if required by the Judge or by the Court Executive Officer. Certification must be done in accordance with Rules of the Board Governing the Recording of Judicial Proceedings. Work environment and physical demands: Work is performed in an office or court setting. A valid driver’s license and travel may be required. The schedule may include nights, weekends, holidays, and overtime. The employee must regularly interact positively with co‑workers, clients, the public, judges, and justices. Extended sitting and computer use. Due to expanding responsibilities and shortage of staff, work may occur after hours and on weekends with only flextime available, which often cannot be used due to time constraints. *This job description is illustrative only and is not a comprehensive listing of all functions performed. Benefits: Refer to New Mexico Judicial Branch website for a full list of benefits: https://humanresources.nmcourts.gov/career-opportunities.aspx TO APPLY
Submit one of the following options: NM Judicial Branch Application for Employment, plus proof of education (high‑school diploma, GED, or college transcripts). Resume and Resume Supplemental Form, plus proof of education. Application Forms: Microsoft Word Format or Adobe PDF Format. Resume Supplemental Forms: Microsoft Word Format or Adobe PDF Format. Submissions may be emailed to
sildsck@nmcourts.gov
or mailed/delivered to Sixth Judicial District Court, Attn: Susan Kirker, PO Box 2339, Silver City, NM 88062 (mailing) or 201 N. Cooper St., Silver City, NM 88061 (physical).
PLEASE NOTE:
ANY SUBMISSION THAT DOES NOT CONTAIN ALL ITEMS LISTED IN EITHER OF THE ABOVE OPTIONS WILL BE CONSIDERED INCOMPLETE. Applications and Resume Supplemental Forms can be found at the NM Judicial Branch website: https://humanresources.nmcourts.gov/career-opportunities.aspx EQUAL OPPORTUNITY EMPLOYER
New Mexico Courts is an equal opportunity employer.
#J-18808-Ljbffr
Position at New Mexico Courts – Sixth Judicial District Court. 1 opening. Business Unit: 23600. Opening Date: 01‑02‑2026 – Close Date: 01‑16‑2026. Target Pay Range: $31.628 – $37.641. Job Duties
Responsible for managing, e‑filing, researching cases in the case management system and calendaring and scheduling hearings for a judge, including motions, scheduling conferences, temporary restraining orders, preliminary and permanent injunctions, orders to show cause, pre‑trial conferences, jury trials, and bench trials. Prepares bond and release orders, dockets court orders to process warrants, and checks jail logs. Researches, drafts, and prepares documents, orders, agendas, and correspondence for judge’s review and approval. Prepares legal pleadings and drafts correspondence and orders to assist a judge (e.g., pre‑trials, temporary restraining orders, show‑cause orders, Rule 1‑016 scheduling orders, permanent restraining orders, competency orders, name change, warrants, and custom orders). Conducts bond notices on arraignments and domestic violence hearings. Assists pro‑se litigants, provides legal forms, and procedural information, manages cases, composes legal correspondence, and prepares statistical reports. Oversees jury certificates, trial‑seating charts, and edits jury instructions and questionnaires. Prepares referrals to support programs such as mediations, settlement facilitation, foreclosure settlement programs, guardianship hearing officers, staff attorneys, and other hearing officers. Conducts Motor Vehicle Department case research with officers and agencies. Screens petitions for domestic violence/civil restraining order cases. Coordinates court reporters, monitors, bailiffs, litigants, attorneys, interpreters, and security for court proceedings. Handles general office duties including answering phones, responding to e‑mails, filing, calling court clients, assisting court clients with virtual settings, and aiding identification of data in reports to improve office and court operations. Prepares and maintains comprehensive logs of all pending guardianship and conservatorship cases, requiring continual review and updating. Creates yearly jury and bench docket calendars, in advance, for a judge. Reviews case event reports and takes action where indicated—including drafting correspondence, generating draft orders, and setting status hearings. Checks jail logs and facilitates inmate appearances in person or by audio/video. Provides public case information to parties, attorneys, law‑enforcement agencies, and other outside agencies. Assists and coordinates with other judge offices to accommodate judges and staff on leave, including assistance in managing and conducting jury trials, bench trials, hearings, and other matters. Coordinates with other agencies and departments within the judiciary and court staff to manage cases and case documents, case filings, and case status; researches and corrects errors found in the electronic case management system. Runs, evaluates, and summarizes reports to assist judges, including running and verifying reports on pending cases, cases under bankruptcy, and guardianship cases. Evaluates all proposed‑text emails to a judge’s e‑mail account—including attachments—to ensure parties and counsel follow proper court and filing procedures before forwarding to a judge for review; requires knowledge of court rules for filing and document preparation in a large volume of e‑mails. Coordinates and conducts pre‑trial meetings with counsel and parties prior to trial to give instruction on technology and other logistics needed before and during trial. Tracks and prepares travel or other reimbursement requests. Coordinates the timely processing of documents. May supervise. Other duties as assigned. Competencies & Qualifications
The successful applicant should demonstrate knowledge of legal terminology, citations and procedures; court rules and operations; case management systems; legal research—including electronic databases such as Westlaw Next, Lexis, and New Mexico One Source of Law; legal materials such as New Mexico Statutes Annotated (NMSA); citation and English writing style such as The Bluebook; Supreme Court and Appellate Court Rules; alternative dispute resolution; Notary‑public rules and statutes; assigned court types and procedures; electronic rules and filing procedures; cultural diversity; calendaring and case‑file scanning; organizational management; conflict resolution; research methodology; filings in magistrate courts; journal docket; dictation and transcription; and court monitoring equipment. Provides extensive customer service information to the public, parties, attorneys, and law‑enforcement agencies; communicates case information with court staff, judges, and other governmental entities; coordinates timely processing of documents; answers telephones; manages office files and records; coordinates with other agencies and court staff to manage cases and case documents. Qualifications
Education: Associate’s degree in any field. Education substitution: Two (2) years of directly related or relevant experience. Experience: Three (3) years of court case processing, professional legal secretarial or office management experience. Experience substitution: Additional relevant education may substitute for up to one (1) year of experience. Thirty (30) semester hours equals one year of experience. Certification: Court Monitor Certification must be obtained within three (3) months for district courts without pools of court monitors, or if required by the Judge or by the Court Executive Officer. Certification must be done in accordance with Rules of the Board Governing the Recording of Judicial Proceedings. Work environment and physical demands: Work is performed in an office or court setting. A valid driver’s license and travel may be required. The schedule may include nights, weekends, holidays, and overtime. The employee must regularly interact positively with co‑workers, clients, the public, judges, and justices. Extended sitting and computer use. Due to expanding responsibilities and shortage of staff, work may occur after hours and on weekends with only flextime available, which often cannot be used due to time constraints. *This job description is illustrative only and is not a comprehensive listing of all functions performed. Benefits: Refer to New Mexico Judicial Branch website for a full list of benefits: https://humanresources.nmcourts.gov/career-opportunities.aspx TO APPLY
Submit one of the following options: NM Judicial Branch Application for Employment, plus proof of education (high‑school diploma, GED, or college transcripts). Resume and Resume Supplemental Form, plus proof of education. Application Forms: Microsoft Word Format or Adobe PDF Format. Resume Supplemental Forms: Microsoft Word Format or Adobe PDF Format. Submissions may be emailed to
sildsck@nmcourts.gov
or mailed/delivered to Sixth Judicial District Court, Attn: Susan Kirker, PO Box 2339, Silver City, NM 88062 (mailing) or 201 N. Cooper St., Silver City, NM 88061 (physical).
PLEASE NOTE:
ANY SUBMISSION THAT DOES NOT CONTAIN ALL ITEMS LISTED IN EITHER OF THE ABOVE OPTIONS WILL BE CONSIDERED INCOMPLETE. Applications and Resume Supplemental Forms can be found at the NM Judicial Branch website: https://humanresources.nmcourts.gov/career-opportunities.aspx EQUAL OPPORTUNITY EMPLOYER
New Mexico Courts is an equal opportunity employer.
#J-18808-Ljbffr