Page Mechanical Group, Inc.
RedSky is seeking an Administrative Assistant to support our DoD customer at MacDill Air Force Base in Tampa, Florida. This position requires strong organizational and administrative skills to manage routine operations, personnel tracking, and event coordination for the Public Affairs Directorate. The ideal candidate will possess an active TS/SCI security clearance, proven administrative experience in a military or headquarters environment, and a demonstrated ability to support a fast‑paced, mission‑driven team.
Responsibilities
Update and maintain internal and external distribution lists to keep Public Affairs connected and informed.
Assist in the planning and execution of internal CCPA events, including awards, ceremonies, and meetings.
Maintain records management file plans and execute records management for all assigned administrative documents in accordance with organizational policies.
Support the CCPA Executive Officer and Senior Enlisted Leader with daily personnel accountability, supply inventory, and routine coordination.
Provide calendar management, meeting coordination, and preparation of briefing materials for the CCPA Director and Deputy.
Prepare, route, track, and manage official correspondence, ensuring compliance with formats, policies, and timelines.
Format, prepare, and proofread documents for accuracy, grammar, and completeness.
Coordinate administrative actions with other staff sections and external partners as required.
Schedule and set up teleconferences and virtual meetings, ensuring alignment with command standards and procedures.
Qualifications
Bachelor’s degree in a relevant field and 2+ years of related administrative experience, or equivalent practical experience.
Active TS/SCI security clearance required.
Previous administrative or secretarial experience in a headquarters or military setting.
Experience with the Defense Travel System (DTS), including travel authorizations and voucher processing.
Proficiency using Microsoft Word, Excel, PowerPoint, and experience coordinating teleconferences and virtual meetings.
Strong written and verbal communication skills.
Exceptional organizational skills, attention to detail, and the ability to manage records and correspondence.
Ability to plan and execute internal events (e.g., ceremonies, town halls, staff meetings).
Demonstrated ability to work collaboratively across organizational boundaries and support a diverse staff.
Desired
Previous experience in public affairs, communications, or community relations.
Familiarity with joint headquarters or combatant command administrative processes and environments.
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Responsibilities
Update and maintain internal and external distribution lists to keep Public Affairs connected and informed.
Assist in the planning and execution of internal CCPA events, including awards, ceremonies, and meetings.
Maintain records management file plans and execute records management for all assigned administrative documents in accordance with organizational policies.
Support the CCPA Executive Officer and Senior Enlisted Leader with daily personnel accountability, supply inventory, and routine coordination.
Provide calendar management, meeting coordination, and preparation of briefing materials for the CCPA Director and Deputy.
Prepare, route, track, and manage official correspondence, ensuring compliance with formats, policies, and timelines.
Format, prepare, and proofread documents for accuracy, grammar, and completeness.
Coordinate administrative actions with other staff sections and external partners as required.
Schedule and set up teleconferences and virtual meetings, ensuring alignment with command standards and procedures.
Qualifications
Bachelor’s degree in a relevant field and 2+ years of related administrative experience, or equivalent practical experience.
Active TS/SCI security clearance required.
Previous administrative or secretarial experience in a headquarters or military setting.
Experience with the Defense Travel System (DTS), including travel authorizations and voucher processing.
Proficiency using Microsoft Word, Excel, PowerPoint, and experience coordinating teleconferences and virtual meetings.
Strong written and verbal communication skills.
Exceptional organizational skills, attention to detail, and the ability to manage records and correspondence.
Ability to plan and execute internal events (e.g., ceremonies, town halls, staff meetings).
Demonstrated ability to work collaboratively across organizational boundaries and support a diverse staff.
Desired
Previous experience in public affairs, communications, or community relations.
Familiarity with joint headquarters or combatant command administrative processes and environments.
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