Administrative Assistant 3 - Provost's Office

Administrative Assistant 3 – Provost’s Office About Eastern Washington University: Eastern Washington University, a regional, comprehensive public university with an enrollment of over 10,000 students, is one of six state‑funded four‑year institutions of higher education in Washington. As the region’s polytechnic, EWU is recognized for a distinctive hands‑on learning approach that leads to in‑demand careers. EWU’s 300‑acre main campus is located in Cheney, a community of 12,000 residents 16 miles southwest of Spokane’s second‑largest city. EWU also offers programs in downtown Spokane, at the innovative, energy‑efficient Catalyst building, the SIERR building, and at Riverpoint, a campus shared with Washington State University. EWU programs can be found at select locations throughout the state, aligned with community needs. Eastern contributes to regional and state vitality through bachelor’s and master’s degrees in over 100 fields, and applied doctorates in physical therapy and educational leadership, offering accessible pathways to career success and personal development to students of all socioeconomic and cultural backgrounds.

Tribal Land Acknowledgement We acknowledge the land of the Spokane Tribe and other tribes that shared the land for fishing and trading. The Spokane, Coeur d’Alene, Confederated Tribes of the Colville, Kalispel, and Nez Perce tribes are integral to the cultural heritage and traditional knowledge of the land. At EWU, we honor tribal sovereignty and work to support the Native American community.

Job Summary We are seeking a skilled Administrative Assistant 3 for the Provost’s Office. The Assistant will provide advanced administrative and office support to the Vice Provost, coordinate communication, prepare reports, and ensure smooth daily operations. Responsibilities include managing complex projects, coordinating communication, and handling sensitive confidential information.

Executive Administrative Support

Office Operations and Coordination

Communication and Liaison

Event and Meeting Coordination

Data and Information Management

Required Qualifications

High school diploma or equivalent

At least 3 years of progressively responsible administrative experience

Demonstrated experience in MS Office managing calendars, coordinating meetings, and preparing documents

Proficiency in Google Workspace – ability to create, manage, and maintain shared drives, folders, documents, and spreadsheets

Ability to handle confidential information with discretion

Responsive and flexible approach supporting the needs of students, faculty, staff, and the public

Preferred Qualifications

Bachelor’s degree in business administration, communications, or a related field

Experience in higher education, especially in an academic or executive office supporting senior administrators

Knowledge of university organizational structures, policies, and procedures

Experience in project management, preparing reports, spreadsheets, and presentations for leadership

Strong customer service skills and ability to build positive working relationships

Other Skills and Abilities

Flexibility

Collaboration

Collegiality

Communication

Teamwork

Time Management

Attention to Detail

Job Duties Executive Administrative Support

Manage the Vice Provost’s calendar, schedule meetings, and coordinate appointments and events

Screen and prioritize telephone calls, emails, and requests for information

Prepare correspondence, reports, meeting materials, and presentations

Provide independent information and advice to students, staff, program participants, and the public as the primary point of contact for Provost Office staff

Office Operations and Coordination

Coordinate personnel matters for staff and faculty, including recruitment, appointment, and promotion

Provide daily operational support to the Provost Office staff to ensure efficiency and effectiveness

Design, maintain, and update website content for multiple initiatives; coordinate with Marketing & Communications for accuracy and branding consistency

Develop promotional materials, newsletters, announcements, and digital communications to highlight office initiatives and events

Monitor web pages and online content for errors, outdated materials, or accessibility issues, and make timely corrections

Assist with creation of visual content such as graphics, charts, and presentations for reports, meetings, and publications

Track web engagement and provide feedback to enhance visibility and outreach

Communication and Liaison

Serve as the primary point of contact for the Vice Provost, responding to inquiries from faculty, staff, students, and external partners

Communicate clearly and diplomatically with individuals at all levels of the university

Draft official announcements and distribute information on behalf of the Vice Provost

Event and Meeting Coordination

Plan and organize meetings, workshops, and events led by the Provost Office and related units

Arrange logistics including facilities, technology support, catering, and participant communication

Record minutes, track action items, and ensure follow‑up

Data and Information Management

Collect, organize, and analyze data for reports, presentations, and decision‑making

Prepare and maintain spreadsheets, databases, and tracking systems

Support compliance with institutional policies and reporting requirements

Maintain user access levels and permissions in specific systems, ensuring data security and compliance with university policy

Maintain accurate records in assessment and accreditation software systems; ensure data integrity across reporting cycles

Other Duties as Assigned

Provide backup support to other staff in the Provost Office and related units as needed

Support special projects assigned by the Vice Provost or senior administrators

Assist with orientation and training of new staff in the Provost Office

Perform duties as assigned

Conditions of Employment The position may involve receipt of or accountability for university funds or other items of value, and unsupervised access to vulnerable adults or children under 16. Offer of employment is contingent upon successful background check prior to employment.

Applicants must be authorized to work for any employer in the U.S. This position currently does not offer visa sponsorship.

All new employees must comply with EWU Immunization Policy 602‑02 and provide proof of immunity or vaccination to MMR before beginning work. Waivers are available for medical or sincerely held religious beliefs.

This position is covered by the Washington Federation of State Employees’ Collective Bargaining Agreement.

After starting employment, employees will complete required training via Canvas; Workplace Belonging training will be completed by March 31, 2026.

Note: Interviews might be conducted via Zoom; candidates must be able to demonstrate competence using Zoom and other technologies.

Salary The salary range is $48,036 (minimum) – $55,584. Placement within the range depends on qualifications, education, experience, and skills.

Applications are open and accepted until recruitment is closed. Screening of applications will begin on December 16, 2025. A three‑day notice will be provided prior to closure of recruitment. All materials will be held in strictest confidence. References will not be contacted until candidates have been notified.

To apply, submit your application materials through the online portal. If you cannot submit through the portal, contact Human Resources Services at 509‑359‑2381.

Apply here: https://jobs.hr.ewu.edu/postings/14265

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