University of Georgia
Administrative Assistant I- Tifton
University of Georgia, Tifton, Georgia, United States, 31794
Administrative Assistant I - Tifton
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.
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Special Instructions Please include a list of minimum 3 references.
About the University of Georgia Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.
Posting Details
Posting Number: S14522P
Working Title: Administrative Assistant I - Tifton
Department: CAES-Tifton Campus
Posting Type: External Retirement Plan TRS
Employment Type: Employee
Benefits Eligibility: Eligible
Benefits Eligible: Full/Part time
Full Time Work Schedule: Full Time
Additional Schedule Information: Monday – Friday 8 a.m. to 5 p.m.
Advertised Salary: Commensurate with education and experience
Posting Date: 12/18/2025
Open until filled: No Closing Date 06/30/2026
Proposed Starting Date: 02/01/2026
Location of Vacancy: Tifton Area
EEO Policy Statement The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.218_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Position Information
Title: Administrative Assistant I
FLSA: Non-Exempt
FTE: 1.00
Minimum Qualifications
High school diploma or equivalent
Preferred Qualifications Position Summary: This position is essential to supporting the daily operations of the faculty and staff based at UGA’s Tifton Campus. Under the supervision of the Senior Business Manager, this position provides comprehensive administrative and fiscal support to faculty and staff located on UGA’s Tifton Campus. The role serves as the primary point of contact for visitors, vendors, and internal stakeholders, ensuring effective communication, customer service, and timely access to information and services.
Key responsibilities include processing purchase orders and invoices, coordinating travel and expense reimbursements, processing payroll, maintaining personnel and financial records, updating departmental databases, and managing incoming calls and messages. This position plays a vital role in supporting daily operations by ensuring essential business processes are completed efficiently, accurately, and in compliance with institutional standards. By managing routine administrative and financial functions, the position enables faculty and staff to focus on research, teaching, and outreach activities while sustaining operational continuity across the Tifton Campus.
Knowledge, Skills, Abilities and/or Competencies
Reliability (in all aspects: tasks, time, assignments, deadlines, etc)
Problem-solving skills (proactive, looks for opportunities to contribute, asks questions, provides helpful solutions)
Teamwork (engages with co-workers, collaborates, supports, respects)
Communication and Interpersonal skills (ability to communicate effectively with others and get along with a variety of different types of personalities)
Initiative and Motivation – (independently knows when to take action and doesn’t hesitate)
Possess good written and verbal skills
Basic computer proficiency
Excellent work ethic
Physical Demands
Lift lightweight materials
Sit at a desk the majority of the work day
Driving as needed to perform job duties
Duties / Responsibilities Percentage of time 85%
Provide administrative support for faculty and staff members.
Process purchase orders, check requests, 4-H charges, and travel expense statements.
Answer and direct phone calls, greet visitors, and serve as the unit’s primary point of contact.
Maintain digital records.
Review payroll for accuracy and process on a bi-weekly/monthly basis.
Report mileage on departmental vehicles to satisfy vehicle reporting requirements.
Complete and submit state equipment inventories.
Assist Business Managers as needed.
Percentage of time 10%
Maintain personnel databases and update listservs as employees are hired or terminated.
Serve as departmental P-Card holder: submit pre-approvals, complete purchase transactions, reconcile monthly statements, and upload to Procurement.
Percentage of time 5%
Assist faculty and Senior Business Manager with special projects, as needed.
Other duties as assigned.
Contact Information Recruitment Contact
Name: Michelle Pitts
Email: mpitts@uga.edu
Phone:
Posting Specific Questions
Do you have a valid driver's license? Yes
No
Applicant Documents Required Documents
Resume/CV
Cover Letter
List of References with Contact Information
Optional Documents
#J-18808-Ljbffr
To apply for the position, please click the
Apply for this Job
link/button.
If you would like to bookmark this position for later review, click on the
Bookmark
link. If you would like to print a copy of this position for your records, click on the
Print Preview
link.
Special Instructions Please include a list of minimum 3 references.
About the University of Georgia Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.
Posting Details
Posting Number: S14522P
Working Title: Administrative Assistant I - Tifton
Department: CAES-Tifton Campus
Posting Type: External Retirement Plan TRS
Employment Type: Employee
Benefits Eligibility: Eligible
Benefits Eligible: Full/Part time
Full Time Work Schedule: Full Time
Additional Schedule Information: Monday – Friday 8 a.m. to 5 p.m.
Advertised Salary: Commensurate with education and experience
Posting Date: 12/18/2025
Open until filled: No Closing Date 06/30/2026
Proposed Starting Date: 02/01/2026
Location of Vacancy: Tifton Area
EEO Policy Statement The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.218_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Position Information
Title: Administrative Assistant I
FLSA: Non-Exempt
FTE: 1.00
Minimum Qualifications
High school diploma or equivalent
Preferred Qualifications Position Summary: This position is essential to supporting the daily operations of the faculty and staff based at UGA’s Tifton Campus. Under the supervision of the Senior Business Manager, this position provides comprehensive administrative and fiscal support to faculty and staff located on UGA’s Tifton Campus. The role serves as the primary point of contact for visitors, vendors, and internal stakeholders, ensuring effective communication, customer service, and timely access to information and services.
Key responsibilities include processing purchase orders and invoices, coordinating travel and expense reimbursements, processing payroll, maintaining personnel and financial records, updating departmental databases, and managing incoming calls and messages. This position plays a vital role in supporting daily operations by ensuring essential business processes are completed efficiently, accurately, and in compliance with institutional standards. By managing routine administrative and financial functions, the position enables faculty and staff to focus on research, teaching, and outreach activities while sustaining operational continuity across the Tifton Campus.
Knowledge, Skills, Abilities and/or Competencies
Reliability (in all aspects: tasks, time, assignments, deadlines, etc)
Problem-solving skills (proactive, looks for opportunities to contribute, asks questions, provides helpful solutions)
Teamwork (engages with co-workers, collaborates, supports, respects)
Communication and Interpersonal skills (ability to communicate effectively with others and get along with a variety of different types of personalities)
Initiative and Motivation – (independently knows when to take action and doesn’t hesitate)
Possess good written and verbal skills
Basic computer proficiency
Excellent work ethic
Physical Demands
Lift lightweight materials
Sit at a desk the majority of the work day
Driving as needed to perform job duties
Duties / Responsibilities Percentage of time 85%
Provide administrative support for faculty and staff members.
Process purchase orders, check requests, 4-H charges, and travel expense statements.
Answer and direct phone calls, greet visitors, and serve as the unit’s primary point of contact.
Maintain digital records.
Review payroll for accuracy and process on a bi-weekly/monthly basis.
Report mileage on departmental vehicles to satisfy vehicle reporting requirements.
Complete and submit state equipment inventories.
Assist Business Managers as needed.
Percentage of time 10%
Maintain personnel databases and update listservs as employees are hired or terminated.
Serve as departmental P-Card holder: submit pre-approvals, complete purchase transactions, reconcile monthly statements, and upload to Procurement.
Percentage of time 5%
Assist faculty and Senior Business Manager with special projects, as needed.
Other duties as assigned.
Contact Information Recruitment Contact
Name: Michelle Pitts
Email: mpitts@uga.edu
Phone:
Posting Specific Questions
Do you have a valid driver's license? Yes
No
Applicant Documents Required Documents
Resume/CV
Cover Letter
List of References with Contact Information
Optional Documents
#J-18808-Ljbffr