Catalyst Physician Group
Senior Administrative Assistant- Healthcare
Catalyst Physician Group, Plano, Texas, us, 75086
Job Summary
Senior Administrative Assistant serves as a seasoned professional that performs a variety of administrative tasks and supports the senior leaders of a business unit(s). The Administrative Assistant will help our communities thrive by formulating partnerships across the organization to deliver value-added service. The Administrative Assistant will support a culture that is unabashedly driven by purpose. This person knows and supports the Company's mission, vision and core values.
Role and Responsibilities
Provide administrative support for designated executive leaders, including Physician leadership
Act as the point of contact among leaders, employees and external partners
Manage information flow in a timely and accurate manner.
Create and format information for internal and external communication, spreadsheets, emails and presentations.
Coordinate and manage the schedule, including meetings, appointments, and travel arrangements
Maintain calendars and coordinate recurring meetings that require provider attendance.
Takes meeting notes that are technical and/or confidential in nature and transcribes them into a final form, ensuring that information is documented accurately.
Help coordinate the onboarding/off-boarding of Providers; collaborate with HR Operations, Credentialing and Training department to obtain or submit needed documentation.
Track and monitor data via various systems and processes.
Schedule and set up meetings, including catering, room set‑up, etc.; some late working nights (e.g., 9 pm) may be required to support board meetings.
Track and process expense reports.
Mail certified letters and other off‑site business activities as needed.
Self‑directed project management.
Assist in planning and coordinating company events, conferences, and other special functions.
Perform ad hoc duties as needed.
Qualifications And Requirements
Strong proficiency with MS Office Suite, including Word, Excel and PowerPoint
Experience working in a medical setting is preferred.
EMR experience strongly preferred.
Knowledge of and adherence to HIPAA rules and regulations
Ability to be resourceful and proactive in dealing with issues that may arise.
Ability to prioritize and juggle multiple tasks.
Strong attention to detail and accuracy
Solid communication skills both written and verbal.
Organized with excellent time management
Current driver's license, registered vehicle and insurance
Knowledge of and adherence to HIPAA rules and regulations
Bachelor's Degree or equivalent experience
3‑year prior administrative experience required
Seniority level: Mid‑Senior level. Employment type: Full‑time. Job function: Administrative. Industries: Medical Practices.
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Role and Responsibilities
Provide administrative support for designated executive leaders, including Physician leadership
Act as the point of contact among leaders, employees and external partners
Manage information flow in a timely and accurate manner.
Create and format information for internal and external communication, spreadsheets, emails and presentations.
Coordinate and manage the schedule, including meetings, appointments, and travel arrangements
Maintain calendars and coordinate recurring meetings that require provider attendance.
Takes meeting notes that are technical and/or confidential in nature and transcribes them into a final form, ensuring that information is documented accurately.
Help coordinate the onboarding/off-boarding of Providers; collaborate with HR Operations, Credentialing and Training department to obtain or submit needed documentation.
Track and monitor data via various systems and processes.
Schedule and set up meetings, including catering, room set‑up, etc.; some late working nights (e.g., 9 pm) may be required to support board meetings.
Track and process expense reports.
Mail certified letters and other off‑site business activities as needed.
Self‑directed project management.
Assist in planning and coordinating company events, conferences, and other special functions.
Perform ad hoc duties as needed.
Qualifications And Requirements
Strong proficiency with MS Office Suite, including Word, Excel and PowerPoint
Experience working in a medical setting is preferred.
EMR experience strongly preferred.
Knowledge of and adherence to HIPAA rules and regulations
Ability to be resourceful and proactive in dealing with issues that may arise.
Ability to prioritize and juggle multiple tasks.
Strong attention to detail and accuracy
Solid communication skills both written and verbal.
Organized with excellent time management
Current driver's license, registered vehicle and insurance
Knowledge of and adherence to HIPAA rules and regulations
Bachelor's Degree or equivalent experience
3‑year prior administrative experience required
Seniority level: Mid‑Senior level. Employment type: Full‑time. Job function: Administrative. Industries: Medical Practices.
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