Barry University
Administrative Assistant III, Anesthesiology page is loaded## Administrative Assistant III, Anesthesiologylocations:
Orlando - Sligh Blvdtime type:
Full timeposted on:
Posted 5 Days Agojob requisition id:
R0007451The Administrative Assistant III for Orlando plays a pivotal role in managing the daily operations of the Anesthesiology Programs (entry-level DNP and post master’s DNP).
This position entails setting priorities, formulating processes, and facilitating the development of ideas and information to enhance the programs’ strategic vision to the Orlando site, faculty and students.**Administrative and Managerial Support:*** Create and manage all Program and student evaluations,
create workday activities for faculty and Adjuncts,
manage
HR onboarding, and create and manage the process of consulting agreements for the anesthesiology program.* Assists program leadership with the distribution of correspondence relating to program information, administrative documentation forms, student records, accreditation forms, and verification forms.* Maintains a database of withdrawals, leave of absence, and failed students. Tracks attrition and retention rates and inputs data in software to maintain student records (Typhon and the HUB applications).* Provides support to the students and visitors via phone and in person, all while complying with the University policies and regulations, such as FERPA.* Manages both entry-level and post masters DNP paperless filing system with direction from the Program Director.* Maintains and distributes an accurate semester calendar of academic activities and course delivery times for five campus facilitators and all program faculty, including adjunct faculty.* Collaborates with campus facilitators (Orlando, Ocala, and Gainesville) to enhance hybrid learning deliveries and troubleshoots as needed.* Collects Course Syllabi from faculty each semester and maintains a database.* Monitoring full-time faculty licensure, national certification, health compliance documents, and CPR/PPD records.* Attend all staff and administrative meetings for recording/ transcribing purposes.* Assist with recruiting, orientation, and graduation events throughout the year as needed.* Processes bulk registrations for all students in the entry level and post master’s DNP programs (200 entry level/20 post master’s DNP students).* Processes student academic record requests such as: Education verification forms, Licensure verification forms, Official transcript clearance, Board of Nursing clearance, etc.* Fiscal responsibilities include management of part-time and adjunct faculty activity pay and vendor contracts in Workday.* Serves as Grant Liaison for the Anesthesiology programs: compiles and analyzes grant submissions, gathers data, monitors internal agency updates, prepares interim reports for submission, and interfaces with the Dean of Nursing with the Grant & Sponsored Programs department. This includes the annual HRSA Nurse Anesthesia Traineeship (NAT) grant.* Assists the Program Director as needed with the internal and external affiliates of the University (including the University’s Legal Affairs department during contract and affiliation agreement development and execution)* Coordinating program-specific events such as White Coat Ceremony, DNP Poster Presentations, Doctoral Graduation Dinner, etc. by:
+ Contacting and negotiating with vendors
+ Ordering supplies needed.
+ Securing the attendance of guests
+ Ensuring that the program event budget is met.* Creating detailed run sheets for data collection purposes.**Financial and Purchasing:*** Review and process office supplies and laboratory requisitions.* Oversee maintenance of supply inventory.* Work with vendors to obtain bids on needed equipment and present proposals to the Program Director* Handle requisitions through Workday.**Exam Proctor*** Monitor students during examinations.* Distribute and collect examination materials* Provide clear instructions and guidelines to students* Ensure the testing environment is quiet and free from distractions* Address any issues or disruptions that occur during the test* Document and report any incidents of academic dishonesty* Monitor the timing of the exam and ensure adherence to the schedule* Assist students with procedural questions during the exam* Ensure compliance with institutional testing policies and procedures**Qualifications/Requirements*** High school diploma required; bachelor’s degree preferred.* 3–5 years of administrative or clerical support experience.* Strong analytical skills, with excellent written and verbal communication abilities.* Advanced proficiency with Microsoft Office and familiarity with learning management systems.Basic experience with:* HUB - Internal Student Portal,* Typhon, student data management/reporting, and* WorkdayBenefits: Barry University offers a comprehensive benefits package to full-time employees that includes health, dental, vision, life insurance, retirement, tuition assistance, paid time off and work/life balance initiatives such as wellness programs, spirituality in the workplace, and training and development.Barry University is an Equal Opportunity Employer, committed to a diverse and inclusive work environment.Barry University is a private Catholic institution with a history of academic excellence. Founded in 1940 by the Adrian Dominican Sisters, Barry University now offers more than 100 undergraduate, master, professional, and doctoral degree programs. Barry University provides a nurturing environment built on strong values, mutual respect, and collaborative service to the community.The University seeks to recruit and retain a diverse group of student-centered faculty and staff who are dedicated to activities that enhance the quality of University life. The Barry experience fosters individual and communal transformation where learning leads to knowledge and truth, reflection leads to informed action, and a commitment to social justice leads to collaborative service.Barry University does not discriminate on the basis of race, creed, color, ethnicity, national origin, ancestry, religion, gender, sexual orientation, gender identity, gender expression, genetic information, familial status, marital status, pregnancy, age, disability status or veteran status. This policy applies to students, employees, applicants and trustees with respect to participation in any program, benefit, activity or student/employment opportunity offered by the University. Every member of the University community is expected to uphold this policy as a matter of mutual respect and fundamental fairness in human relations. Every student of this institution has a responsibility to conduct himself/herself in accordance with this policy as a condition of enrollment. Further, every University employee has an obligation to observe Barry University policies and implementation of federal and state law as a term of employment. No person shall be retaliated against for reporting violations or concerns about prohibited discrimination or bias through appropriate University channels. #J-18808-Ljbffr
Orlando - Sligh Blvdtime type:
Full timeposted on:
Posted 5 Days Agojob requisition id:
R0007451The Administrative Assistant III for Orlando plays a pivotal role in managing the daily operations of the Anesthesiology Programs (entry-level DNP and post master’s DNP).
This position entails setting priorities, formulating processes, and facilitating the development of ideas and information to enhance the programs’ strategic vision to the Orlando site, faculty and students.**Administrative and Managerial Support:*** Create and manage all Program and student evaluations,
create workday activities for faculty and Adjuncts,
manage
HR onboarding, and create and manage the process of consulting agreements for the anesthesiology program.* Assists program leadership with the distribution of correspondence relating to program information, administrative documentation forms, student records, accreditation forms, and verification forms.* Maintains a database of withdrawals, leave of absence, and failed students. Tracks attrition and retention rates and inputs data in software to maintain student records (Typhon and the HUB applications).* Provides support to the students and visitors via phone and in person, all while complying with the University policies and regulations, such as FERPA.* Manages both entry-level and post masters DNP paperless filing system with direction from the Program Director.* Maintains and distributes an accurate semester calendar of academic activities and course delivery times for five campus facilitators and all program faculty, including adjunct faculty.* Collaborates with campus facilitators (Orlando, Ocala, and Gainesville) to enhance hybrid learning deliveries and troubleshoots as needed.* Collects Course Syllabi from faculty each semester and maintains a database.* Monitoring full-time faculty licensure, national certification, health compliance documents, and CPR/PPD records.* Attend all staff and administrative meetings for recording/ transcribing purposes.* Assist with recruiting, orientation, and graduation events throughout the year as needed.* Processes bulk registrations for all students in the entry level and post master’s DNP programs (200 entry level/20 post master’s DNP students).* Processes student academic record requests such as: Education verification forms, Licensure verification forms, Official transcript clearance, Board of Nursing clearance, etc.* Fiscal responsibilities include management of part-time and adjunct faculty activity pay and vendor contracts in Workday.* Serves as Grant Liaison for the Anesthesiology programs: compiles and analyzes grant submissions, gathers data, monitors internal agency updates, prepares interim reports for submission, and interfaces with the Dean of Nursing with the Grant & Sponsored Programs department. This includes the annual HRSA Nurse Anesthesia Traineeship (NAT) grant.* Assists the Program Director as needed with the internal and external affiliates of the University (including the University’s Legal Affairs department during contract and affiliation agreement development and execution)* Coordinating program-specific events such as White Coat Ceremony, DNP Poster Presentations, Doctoral Graduation Dinner, etc. by:
+ Contacting and negotiating with vendors
+ Ordering supplies needed.
+ Securing the attendance of guests
+ Ensuring that the program event budget is met.* Creating detailed run sheets for data collection purposes.**Financial and Purchasing:*** Review and process office supplies and laboratory requisitions.* Oversee maintenance of supply inventory.* Work with vendors to obtain bids on needed equipment and present proposals to the Program Director* Handle requisitions through Workday.**Exam Proctor*** Monitor students during examinations.* Distribute and collect examination materials* Provide clear instructions and guidelines to students* Ensure the testing environment is quiet and free from distractions* Address any issues or disruptions that occur during the test* Document and report any incidents of academic dishonesty* Monitor the timing of the exam and ensure adherence to the schedule* Assist students with procedural questions during the exam* Ensure compliance with institutional testing policies and procedures**Qualifications/Requirements*** High school diploma required; bachelor’s degree preferred.* 3–5 years of administrative or clerical support experience.* Strong analytical skills, with excellent written and verbal communication abilities.* Advanced proficiency with Microsoft Office and familiarity with learning management systems.Basic experience with:* HUB - Internal Student Portal,* Typhon, student data management/reporting, and* WorkdayBenefits: Barry University offers a comprehensive benefits package to full-time employees that includes health, dental, vision, life insurance, retirement, tuition assistance, paid time off and work/life balance initiatives such as wellness programs, spirituality in the workplace, and training and development.Barry University is an Equal Opportunity Employer, committed to a diverse and inclusive work environment.Barry University is a private Catholic institution with a history of academic excellence. Founded in 1940 by the Adrian Dominican Sisters, Barry University now offers more than 100 undergraduate, master, professional, and doctoral degree programs. Barry University provides a nurturing environment built on strong values, mutual respect, and collaborative service to the community.The University seeks to recruit and retain a diverse group of student-centered faculty and staff who are dedicated to activities that enhance the quality of University life. The Barry experience fosters individual and communal transformation where learning leads to knowledge and truth, reflection leads to informed action, and a commitment to social justice leads to collaborative service.Barry University does not discriminate on the basis of race, creed, color, ethnicity, national origin, ancestry, religion, gender, sexual orientation, gender identity, gender expression, genetic information, familial status, marital status, pregnancy, age, disability status or veteran status. This policy applies to students, employees, applicants and trustees with respect to participation in any program, benefit, activity or student/employment opportunity offered by the University. Every member of the University community is expected to uphold this policy as a matter of mutual respect and fundamental fairness in human relations. Every student of this institution has a responsibility to conduct himself/herself in accordance with this policy as a condition of enrollment. Further, every University employee has an obligation to observe Barry University policies and implementation of federal and state law as a term of employment. No person shall be retaliated against for reporting violations or concerns about prohibited discrimination or bias through appropriate University channels. #J-18808-Ljbffr