Munro Footwear Group
Job Description - Administrative Assistant (25143034)
Position Title: Administrative Assistant (25143034)
The Montana Veteran Affairs Division is seeking an Administrative Assistant 3 who has exceptional multitasking abilities and strong attention to detail. This position works in the Veteran Services Program within Montana Veteran Affairs Division and reports to the Veteran Service Office Supervisor in Fort Harrison.
The Administrative Assistant functions as the primary point of contact for the Helena Veteran Service Office, offering assistance to Montana veterans, spouses, and dependents navigating the claim and benefits process. This role involves conducting thorough specialized research into veteran status and histories, providing administrative support to division management, staff, and field offices.
Duties
Greet visitors, answer inquiries, and direct visitors to the appropriate person according to their needs.
Answer telephones and give information to callers, record messages, and transfer calls to appropriate individuals.
Handle incoming and outgoing mail, emails, and faxes.
Maintain and enter information into databases.
Proofread documents, records, or other files to ensure accuracy.
Monitor and maintain office supplies and equipment.
Provide services to staff or customers, such as order placement, account information, or invoice processing.
Compose and prepare correspondence of an official and sensitive nature, and coordinate staff input to correspondence.
May manage schedules for managers, professionals, or other employees.
Education and Experience
High School Diploma or Equivalent
1 Year Experience in Office Administration or Technology, Office Support, Benefits Administration or Eligibility Determination Experience.
1 Year minimum experience with Microsoft Office Suite.
Other combinations of education and experience may be substituted.
May need to work at a computer daily for 8 or more hours at a time.
Fluctuation in workload may require more than a 40-hour workweek.
Typical Work Environment
Normal office environment, located at Fort Harrison, MT.
Must be able to work physically on-site in the office 100% of the time.
Not telework eligible.
Condition of Employment
Must pass a background check.
Travel Yes, 5% of the Time
Applicant Pool Statement If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection. Training Assignment : This agency may use a training assignment. Employees in training assignments may be paid below the base pay established by the agency pay rules. Conditions of the training assignment will be stated in writing at the time of hire.
Salary $21.51 - $21.51 Hourly
Number of Openings 1
Shift Day Job
Primary Location Helena Agency : Department of Military Affairs Union : 000 - None
Posting Dates Closing Date: Jan 13, 2026, 6:59:00 AM (based on your computer's timezone)
Required Application Materials Cover Letter, Resume
Contact Information Contact Name: Brandon kirchgasler
Contact Email: BrandonKirchgasler@mt.gov
Contact Phone: 406-324-3336
The State of Montana has a decentralized human resources (HR) system. Each agency is responsible for its own recruitment and selection. Anyone who needs a reasonable accommodation in the application or hiring process should contact the agency's HR staff identified on the job listing or by dialing the Montana Relay at 711. Montana Job Service Offices also offer services including assistance with submitting an online application.
State government does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, pregnancy, childbirth or medical conditions related to pregnancy or childbirth, age, physical or mental disability, genetic information, marital status, creed, political beliefs or affiliation, veteran status, military service, retaliation, or any other factor not related to merit and qualifications of an employee or applicant.
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The Montana Veteran Affairs Division is seeking an Administrative Assistant 3 who has exceptional multitasking abilities and strong attention to detail. This position works in the Veteran Services Program within Montana Veteran Affairs Division and reports to the Veteran Service Office Supervisor in Fort Harrison.
The Administrative Assistant functions as the primary point of contact for the Helena Veteran Service Office, offering assistance to Montana veterans, spouses, and dependents navigating the claim and benefits process. This role involves conducting thorough specialized research into veteran status and histories, providing administrative support to division management, staff, and field offices.
Duties
Greet visitors, answer inquiries, and direct visitors to the appropriate person according to their needs.
Answer telephones and give information to callers, record messages, and transfer calls to appropriate individuals.
Handle incoming and outgoing mail, emails, and faxes.
Maintain and enter information into databases.
Proofread documents, records, or other files to ensure accuracy.
Monitor and maintain office supplies and equipment.
Provide services to staff or customers, such as order placement, account information, or invoice processing.
Compose and prepare correspondence of an official and sensitive nature, and coordinate staff input to correspondence.
May manage schedules for managers, professionals, or other employees.
Education and Experience
High School Diploma or Equivalent
1 Year Experience in Office Administration or Technology, Office Support, Benefits Administration or Eligibility Determination Experience.
1 Year minimum experience with Microsoft Office Suite.
Other combinations of education and experience may be substituted.
May need to work at a computer daily for 8 or more hours at a time.
Fluctuation in workload may require more than a 40-hour workweek.
Typical Work Environment
Normal office environment, located at Fort Harrison, MT.
Must be able to work physically on-site in the office 100% of the time.
Not telework eligible.
Condition of Employment
Must pass a background check.
Travel Yes, 5% of the Time
Applicant Pool Statement If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection. Training Assignment : This agency may use a training assignment. Employees in training assignments may be paid below the base pay established by the agency pay rules. Conditions of the training assignment will be stated in writing at the time of hire.
Salary $21.51 - $21.51 Hourly
Number of Openings 1
Shift Day Job
Primary Location Helena Agency : Department of Military Affairs Union : 000 - None
Posting Dates Closing Date: Jan 13, 2026, 6:59:00 AM (based on your computer's timezone)
Required Application Materials Cover Letter, Resume
Contact Information Contact Name: Brandon kirchgasler
Contact Email: BrandonKirchgasler@mt.gov
Contact Phone: 406-324-3336
The State of Montana has a decentralized human resources (HR) system. Each agency is responsible for its own recruitment and selection. Anyone who needs a reasonable accommodation in the application or hiring process should contact the agency's HR staff identified on the job listing or by dialing the Montana Relay at 711. Montana Job Service Offices also offer services including assistance with submitting an online application.
State government does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, pregnancy, childbirth or medical conditions related to pregnancy or childbirth, age, physical or mental disability, genetic information, marital status, creed, political beliefs or affiliation, veteran status, military service, retaliation, or any other factor not related to merit and qualifications of an employee or applicant.
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