JLL
Administrative/Marketing Assistant
Location Nashville
Reports to Local Operations Manager
What this job involves We are looking for an Administrative/Marketing Assistant to join our Brokerage Operations team. In this role, you will engage in a well‑rounded list of contributions for the Nashville Retail team, including administrative, financial, mapping, marketing, and operational functions for the business. This role offers a fun, fast‑paced, collaborative, dynamic and inclusive environment, providing unique exposure to all aspects of the business by partnering with brokers, research, marketing, finance, and coordinators to help the office succeed.
Key Responsibilities
Gather market research information to create client deliverables such as market surveys, tour books, proposals, competitive sets, and custom demographics and psychographics.
Track and maintain lease comp data.
Assist in the preparation of deal documents including RFPs, LOIs, renewal letters, leasing status reports, and customer & prospect correspondence.
Update and maintain the company CRM database to track prospects, clients, and deal information.
Draft listing agreements and renewals; track expiration dates.
Create and edit presentations, pitches, and client deliverables for prospect/client meetings.
Manage listings on CoStar, LoopNet, and JLL sites (e.g., MarketSphere).
Work with design and local vendors to create, order, and schedule installation of property signage.
Execute or coordinate both custom and templated brochures, market surveys, and property flyers.
Create and track performance for email marketing campaigns for availabilities.
Assist in planning industry functions, client events and open houses.
Coordinate projects with mapping specialists as needed.
Partner with JBS and JLL Graphics teams on custom marketing deliverables.
Track and process broker expense reports according to the JLL T&E Policy.
Set up new vendor suppliers and manage AP vouchers for property marketing expense.
Perform general duties such as printing, binding, scheduling meetings, greeting clients, conference room set up, office maintenance, broker IT support, making travel arrangements, and front desk coverage as needed.
Required Qualifications
1+ years of relevant experience supporting multiple people, preferably in the commercial real estate industry or other professional services organization.
Highly proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and ability to learn new software and JLL’s in‑house platforms.
Experienced with Adobe Creative Suite.
Preferred Qualifications
Project management capabilities, including multi‑tasking, prioritization, deadline management, and ability to work both independently and with a team.
Resourceful, proactive, detail‑oriented, and willing to learn with a positive attitude and a drive for personal growth and development.
Able to assert discretion & professionalism when given access to confidential & private information.
Strong proofreading and editing abilities.
Bilingual with Spanish as a secondary language.
Seniority Level Associate
Employment Type Full‑time
Job Function Marketing and Sales
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Location Nashville
Reports to Local Operations Manager
What this job involves We are looking for an Administrative/Marketing Assistant to join our Brokerage Operations team. In this role, you will engage in a well‑rounded list of contributions for the Nashville Retail team, including administrative, financial, mapping, marketing, and operational functions for the business. This role offers a fun, fast‑paced, collaborative, dynamic and inclusive environment, providing unique exposure to all aspects of the business by partnering with brokers, research, marketing, finance, and coordinators to help the office succeed.
Key Responsibilities
Gather market research information to create client deliverables such as market surveys, tour books, proposals, competitive sets, and custom demographics and psychographics.
Track and maintain lease comp data.
Assist in the preparation of deal documents including RFPs, LOIs, renewal letters, leasing status reports, and customer & prospect correspondence.
Update and maintain the company CRM database to track prospects, clients, and deal information.
Draft listing agreements and renewals; track expiration dates.
Create and edit presentations, pitches, and client deliverables for prospect/client meetings.
Manage listings on CoStar, LoopNet, and JLL sites (e.g., MarketSphere).
Work with design and local vendors to create, order, and schedule installation of property signage.
Execute or coordinate both custom and templated brochures, market surveys, and property flyers.
Create and track performance for email marketing campaigns for availabilities.
Assist in planning industry functions, client events and open houses.
Coordinate projects with mapping specialists as needed.
Partner with JBS and JLL Graphics teams on custom marketing deliverables.
Track and process broker expense reports according to the JLL T&E Policy.
Set up new vendor suppliers and manage AP vouchers for property marketing expense.
Perform general duties such as printing, binding, scheduling meetings, greeting clients, conference room set up, office maintenance, broker IT support, making travel arrangements, and front desk coverage as needed.
Required Qualifications
1+ years of relevant experience supporting multiple people, preferably in the commercial real estate industry or other professional services organization.
Highly proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and ability to learn new software and JLL’s in‑house platforms.
Experienced with Adobe Creative Suite.
Preferred Qualifications
Project management capabilities, including multi‑tasking, prioritization, deadline management, and ability to work both independently and with a team.
Resourceful, proactive, detail‑oriented, and willing to learn with a positive attitude and a drive for personal growth and development.
Able to assert discretion & professionalism when given access to confidential & private information.
Strong proofreading and editing abilities.
Bilingual with Spanish as a secondary language.
Seniority Level Associate
Employment Type Full‑time
Job Function Marketing and Sales
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