Diamond Pet Foods
Administrative Office Assistant
Join to apply for the
Administrative Office Assistant
role at
Diamond Pet Foods
Job Scope The Administrative Office Assistant is responsible for providing administrative support to the office through a wide array of tasks while upholding Diamond Pet Foods’ overall mission.
Duties and Responsibilities
Provide outstanding internal and external customer service
Promptly answer incoming calls utilizing a multi-line phone system with proper phone etiquette
Promptly answer/greet door visitors assisting/checking them in/out accordingly
Assist with courier shipping labels and confirm receipt of packages through various couriers and vendors
Process invoices and POD's accurately for Accounts Payables
Process AP statements and request invoices
Review and confirm all information on Receiving Logs are accurate and keyed into the system correctly
Responsible for sending out the load list communication
Office supply inventory, including maintaining copier machine responsibilities
Maintain general cleanliness of Office/Conference Rooms
Filing and retention of logs
Support Human Resource Manager with annual/monthly parties/luncheons and tasks
Answer corporate questions regarding receiving paperwork, invoices, and trucking in/out times
Report any discrepancies in paperwork to the department responsible
Check system ensuring purchase order numbers are open in IFS
Scanning and copying of paperwork
Receive/sort/distribute mail
Maintain a customer service-oriented attitude (professional, pleasant, helpful, etc.)
Participate in all safety programs
Maintain strong and positive working relationships with all employees, vendors, and customers, upholding integrity, confidentiality, and ethical values
Additional Job Functions
Assist in maintaining a positive team environment and good working relationship with all Diamond team members, vendors, and customers
Assist as backup for inputting shipping log data entry in various Excel spreadsheets
Assist as backup with completing international loads
Working overtime is mandatory and requires full participation, including availability to work occasional weekends if needed
Accept temporary assignment changes to assist other areas, including coverage for other employees’ absences, whether preplanned or on short notice, while maintaining a positive and professional attitude
Complete work in a timely, accurate, and thorough manner and be conscientious about assignments
Champion and direct continuous learning and improvement in all functions, in accordance with Diamond philosophy
Work safely and professionally, reporting all safety violations, hazards, accidents, property damage, or near misses to management immediately
Participate effectively in a team atmosphere by modeling and promoting conflict resolution, diversity, ethical practices, and organizational citizenship
Responsible for other duties as deemed necessary by Management
Qualifications
Ability to work independently without immediate direction or oversight
Self-motivated with a high degree of initiative and integrity
Excellent communication skills, both oral and written, to effectively communicate in a professional manner
Excellent interpersonal skills (communication, listening, team player, cooperative, approachable)
Ability to be organized, flexible, and perform acceptably under pressure
Ability to handle highly sensitive matters and maintain confidentiality
Must be proficient in using a computer system and Microsoft Office Applications such as Word, Excel, PowerPoint, and Adobe Acrobat
Must successfully pass a pre-employment background and drug screening
Seniority Level Entry level
Employment Type Full-time
Job Function Administrative
Industry Food and Beverage Manufacturing
#J-18808-Ljbffr
Administrative Office Assistant
role at
Diamond Pet Foods
Job Scope The Administrative Office Assistant is responsible for providing administrative support to the office through a wide array of tasks while upholding Diamond Pet Foods’ overall mission.
Duties and Responsibilities
Provide outstanding internal and external customer service
Promptly answer incoming calls utilizing a multi-line phone system with proper phone etiquette
Promptly answer/greet door visitors assisting/checking them in/out accordingly
Assist with courier shipping labels and confirm receipt of packages through various couriers and vendors
Process invoices and POD's accurately for Accounts Payables
Process AP statements and request invoices
Review and confirm all information on Receiving Logs are accurate and keyed into the system correctly
Responsible for sending out the load list communication
Office supply inventory, including maintaining copier machine responsibilities
Maintain general cleanliness of Office/Conference Rooms
Filing and retention of logs
Support Human Resource Manager with annual/monthly parties/luncheons and tasks
Answer corporate questions regarding receiving paperwork, invoices, and trucking in/out times
Report any discrepancies in paperwork to the department responsible
Check system ensuring purchase order numbers are open in IFS
Scanning and copying of paperwork
Receive/sort/distribute mail
Maintain a customer service-oriented attitude (professional, pleasant, helpful, etc.)
Participate in all safety programs
Maintain strong and positive working relationships with all employees, vendors, and customers, upholding integrity, confidentiality, and ethical values
Additional Job Functions
Assist in maintaining a positive team environment and good working relationship with all Diamond team members, vendors, and customers
Assist as backup for inputting shipping log data entry in various Excel spreadsheets
Assist as backup with completing international loads
Working overtime is mandatory and requires full participation, including availability to work occasional weekends if needed
Accept temporary assignment changes to assist other areas, including coverage for other employees’ absences, whether preplanned or on short notice, while maintaining a positive and professional attitude
Complete work in a timely, accurate, and thorough manner and be conscientious about assignments
Champion and direct continuous learning and improvement in all functions, in accordance with Diamond philosophy
Work safely and professionally, reporting all safety violations, hazards, accidents, property damage, or near misses to management immediately
Participate effectively in a team atmosphere by modeling and promoting conflict resolution, diversity, ethical practices, and organizational citizenship
Responsible for other duties as deemed necessary by Management
Qualifications
Ability to work independently without immediate direction or oversight
Self-motivated with a high degree of initiative and integrity
Excellent communication skills, both oral and written, to effectively communicate in a professional manner
Excellent interpersonal skills (communication, listening, team player, cooperative, approachable)
Ability to be organized, flexible, and perform acceptably under pressure
Ability to handle highly sensitive matters and maintain confidentiality
Must be proficient in using a computer system and Microsoft Office Applications such as Word, Excel, PowerPoint, and Adobe Acrobat
Must successfully pass a pre-employment background and drug screening
Seniority Level Entry level
Employment Type Full-time
Job Function Administrative
Industry Food and Beverage Manufacturing
#J-18808-Ljbffr