Westmoreland County Prison
Legal Secretary Trainee - Domestic Relations
Westmoreland County Prison, Westmoreland, New York, United States
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Westmoreland County is an Equal Opportunity Employer and maintains a policy where qualified applicants are hired without regard to race, color, sex, religion, national origin, or non-job-related handicaps or disabilities.
Legal Secretary Trainee - Domestic Relations Westmoreland County is seeking applicants for a Legal Secretary Trainee position with the Domestic Relations Office.
STARTING SALARY:
$18.28
*There is a mandatory 9 % pension contribution.
PURPOSE OF POSITION:
The purpose of the position is to answer telephones, provide assistance and information, schedule and coordinate hearings and meetings, prepare correspondence and legal documents, record and transcribe hearings and documents, and maintain files.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
Answers telephones, takes messages, refers calls, and provides general information in response to inquiries concerning appointments, trial schedules, jury duty and other related matters.
Coordinates arbitration hearings and meetings, prepares and distributes notices, reviews prairieces.
Assists visitors to office, ascertains purpose of visit and directs them to appropriate individual and logs names as appropriate: may require visitors to complete forms, provide information; may take photo id's, or fingerprints for identification purposes.
Stamps and dates incoming mail, court orders, and documents.
Types a variety of letters, correspondence, legal documents, progress reports, memos, agendas, notices, subpoenas, complaints, investigative reports, schedules, and logs in prescribed formats.
Researches case histories and criminal histories utilizing dockets, files and computerized records systems.
Records and transcribes a variety of hearings and findings of fact.
Maintains and updates files, record systems, and computerized data bases.
Makes copies, assembles documents, files copies, distributes to other offices, and prepares outgoing mail as appropriate.
Schedules hearings and appointments for a variety of court related purposes.
MINIMUM TRAINING AND EXPERIENCE REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS:
High school graduate with technical training in legal terminology and/or criminal justice, and five to eleven months practical experience in an office or legal environment, or any combination of education and experience that provides equivalent knowledge, skills, and abilities.
MINIMUM PHYSICAL AND MENTAL ABILITIES TO PERFORM ESSENTIAL JOB FUNCTIONS:
MATHEMATICAL ABILITY:
Ability to add, subtract, multiply, divide, calculate percentages, and measure data.
LANGUAGE ABILITY AND INTERPERSONAL COMMUNICATION:
Ability to comprehend a variety of documents including court orders, court calendars, legal documents, policy and procedure manuals, computer handbooks, legal dictionaries and reference materials.
Ability to prepare a variety of documents including follow‑up letters, notification letters, legal documents, schedules, reports, etc., using prescribed format and conforming to all rules of punctuation, grammar, diction and style.
Ability to use legal terminology.
Ability to record and deliver information, explain court procedures and requirements and follow oral and written instructions.
Ability to communicate effectively with the general public, defendants, attorneys, judges, judicial staff, law enforcement personnel, supervisor, and co‑workers.
Ability to comprehend importance of confidentiality of sensitive information and knowledge of persons authorized to have access to such records.
ENVIRONMENTAL ADAPTABILITY:
Ability to work effectively in an office environment.
Ability to effectively handle callers and visitors who may be hostile, threatening, and difficult.
Westmoreland County is an Equal Opportunity Employer. In compliance with the Americans With Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer.
#J-18808-Ljbffr
Westmoreland County is an Equal Opportunity Employer and maintains a policy where qualified applicants are hired without regard to race, color, sex, religion, national origin, or non-job-related handicaps or disabilities.
Legal Secretary Trainee - Domestic Relations Westmoreland County is seeking applicants for a Legal Secretary Trainee position with the Domestic Relations Office.
STARTING SALARY:
$18.28
*There is a mandatory 9 % pension contribution.
PURPOSE OF POSITION:
The purpose of the position is to answer telephones, provide assistance and information, schedule and coordinate hearings and meetings, prepare correspondence and legal documents, record and transcribe hearings and documents, and maintain files.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
Answers telephones, takes messages, refers calls, and provides general information in response to inquiries concerning appointments, trial schedules, jury duty and other related matters.
Coordinates arbitration hearings and meetings, prepares and distributes notices, reviews prairieces.
Assists visitors to office, ascertains purpose of visit and directs them to appropriate individual and logs names as appropriate: may require visitors to complete forms, provide information; may take photo id's, or fingerprints for identification purposes.
Stamps and dates incoming mail, court orders, and documents.
Types a variety of letters, correspondence, legal documents, progress reports, memos, agendas, notices, subpoenas, complaints, investigative reports, schedules, and logs in prescribed formats.
Researches case histories and criminal histories utilizing dockets, files and computerized records systems.
Records and transcribes a variety of hearings and findings of fact.
Maintains and updates files, record systems, and computerized data bases.
Makes copies, assembles documents, files copies, distributes to other offices, and prepares outgoing mail as appropriate.
Schedules hearings and appointments for a variety of court related purposes.
MINIMUM TRAINING AND EXPERIENCE REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS:
High school graduate with technical training in legal terminology and/or criminal justice, and five to eleven months practical experience in an office or legal environment, or any combination of education and experience that provides equivalent knowledge, skills, and abilities.
MINIMUM PHYSICAL AND MENTAL ABILITIES TO PERFORM ESSENTIAL JOB FUNCTIONS:
MATHEMATICAL ABILITY:
Ability to add, subtract, multiply, divide, calculate percentages, and measure data.
LANGUAGE ABILITY AND INTERPERSONAL COMMUNICATION:
Ability to comprehend a variety of documents including court orders, court calendars, legal documents, policy and procedure manuals, computer handbooks, legal dictionaries and reference materials.
Ability to prepare a variety of documents including follow‑up letters, notification letters, legal documents, schedules, reports, etc., using prescribed format and conforming to all rules of punctuation, grammar, diction and style.
Ability to use legal terminology.
Ability to record and deliver information, explain court procedures and requirements and follow oral and written instructions.
Ability to communicate effectively with the general public, defendants, attorneys, judges, judicial staff, law enforcement personnel, supervisor, and co‑workers.
Ability to comprehend importance of confidentiality of sensitive information and knowledge of persons authorized to have access to such records.
ENVIRONMENTAL ADAPTABILITY:
Ability to work effectively in an office environment.
Ability to effectively handle callers and visitors who may be hostile, threatening, and difficult.
Westmoreland County is an Equal Opportunity Employer. In compliance with the Americans With Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer.
#J-18808-Ljbffr