Cameron University
Administrative Assistant I, Academic Advising Center Lawton, OK
Cameron University, Lawton, Oklahoma, United States, 73505
Primary Purpose
The Administrative Assistant supports the Academic Services Director and overall Advising and Testing office operations by serving as receptionist; coordinating communication with students, parents, faculty, vendors, and campus offices; and supervising a team of 4–5 student workers. They also manage student traffic and direct students to the appropriate Advising Specialists and High School Liaisons.
Major Responsibilities & Duties Customer Service and Appointment Scheduling
Respond to inquiries in‑person, via telephone, and via email and schedule advising appointments for students
Manage the calendars of Advising Center Staff using Microsoft Outlook and EAB Navigate
Budget and Purchasing
Manage budget for the Academic Advising Center and Testing Center
Initiate purchase orders, order office supplies, and maintain a current inventory listing of all technological equipment
Review and reconcile invoices and statements with purchase orders for payment approval
Supervision of Student Workers and Office Management
Schedule student work study coverage for the Academic Advising Center
Oversee hiring and training of student workers in the Academic Advising Center
Approval of time sheets for Academic Advising Center and Testing Center work study students
Sort mail for proper distribution within the office and manage interdepartmental mail
Maintain an efficient filing system which meets the needs of the Academic Advising Center
Reporting and Assignments
Track testing data for monthly reporting to Academic Services Director
Manage and develop content for the Advising Center social media pages
Assignment of students to appropriate advisors
Required Education, Skills, Knowledge, and Abilities
High school diploma or equivalent
Two years of increasingly responsible administrative and/or secretarial experience or other combination of education and experience
Excellent oral and written communication skills
Experience in a variety of computer applications such as Microsoft Office (Outlook, Excel, Word, and PowerPoint), Adobe Acrobat, Zoom, and Google Workspace with a demonstrated ability to learn and implement new applications
Ability to assist a wide variety of individuals using excellent interpersonal, listening, and communication skills in order to advise students
Preferred Education, Skills, Knowledge, and Abilities
Completion of an Associate’s or Bachelor’s degree
Experience with Canva, Banner9, Navigate EAB, and RegisterBlast applications
Related experience in an institution of higher education
Experience with social media management
Experience working with a variety of traditional and non‑traditional student populations
Physical Demands & Working Environment
Requires sitting at a desk and viewing a display screen for extended periods of time with frequent interruptions
Requires manual dexterity for typical office work
Must be able to partner with colleagues without exhibiting behavioral extremes
Ability to access, input, and retrieve information from a computer or other electronic device
Moderate lifting and carrying up to 20 pounds
Ability to operate a University vehicle
Some evening or weekend work may be required
EEO/AA Employer/Vets/Disability #J-18808-Ljbffr
Major Responsibilities & Duties Customer Service and Appointment Scheduling
Respond to inquiries in‑person, via telephone, and via email and schedule advising appointments for students
Manage the calendars of Advising Center Staff using Microsoft Outlook and EAB Navigate
Budget and Purchasing
Manage budget for the Academic Advising Center and Testing Center
Initiate purchase orders, order office supplies, and maintain a current inventory listing of all technological equipment
Review and reconcile invoices and statements with purchase orders for payment approval
Supervision of Student Workers and Office Management
Schedule student work study coverage for the Academic Advising Center
Oversee hiring and training of student workers in the Academic Advising Center
Approval of time sheets for Academic Advising Center and Testing Center work study students
Sort mail for proper distribution within the office and manage interdepartmental mail
Maintain an efficient filing system which meets the needs of the Academic Advising Center
Reporting and Assignments
Track testing data for monthly reporting to Academic Services Director
Manage and develop content for the Advising Center social media pages
Assignment of students to appropriate advisors
Required Education, Skills, Knowledge, and Abilities
High school diploma or equivalent
Two years of increasingly responsible administrative and/or secretarial experience or other combination of education and experience
Excellent oral and written communication skills
Experience in a variety of computer applications such as Microsoft Office (Outlook, Excel, Word, and PowerPoint), Adobe Acrobat, Zoom, and Google Workspace with a demonstrated ability to learn and implement new applications
Ability to assist a wide variety of individuals using excellent interpersonal, listening, and communication skills in order to advise students
Preferred Education, Skills, Knowledge, and Abilities
Completion of an Associate’s or Bachelor’s degree
Experience with Canva, Banner9, Navigate EAB, and RegisterBlast applications
Related experience in an institution of higher education
Experience with social media management
Experience working with a variety of traditional and non‑traditional student populations
Physical Demands & Working Environment
Requires sitting at a desk and viewing a display screen for extended periods of time with frequent interruptions
Requires manual dexterity for typical office work
Must be able to partner with colleagues without exhibiting behavioral extremes
Ability to access, input, and retrieve information from a computer or other electronic device
Moderate lifting and carrying up to 20 pounds
Ability to operate a University vehicle
Some evening or weekend work may be required
EEO/AA Employer/Vets/Disability #J-18808-Ljbffr