California Staffing is hiring: Administrative Assistant in San Diego

Administrative Assistant

We are looking for a dedicated part-time Administrative Assistant to join our team in San Diego, California. In this long-term contract position, you will play a pivotal role in ensuring smooth daily operations and providing support to various departments. This role requires exceptional organizational skills and a proactive approach to administrative tasks. The schedule will be 2-3 days per week.

Responsibilities:

• Manage inbound calls professionally, providing accurate information and directing inquiries appropriately.
• Perform data entry tasks with precision and maintain organized records.
• Schedule appointments and meetings to optimize team workflows.
• Coordinate travel arrangements, including booking flights, accommodations, and transportation.
• Assist with receptionist duties by greeting visitors and maintaining a welcoming environment.
• Ensure administrative office operations run efficiently by managing supplies and equipment.
• Support the preparation of reports, presentations, and other documentation as needed.
• Collaborate with team members to address scheduling conflicts and ensure timely communication.
• Maintain confidentiality and handle sensitive information with discretion.

Requirements:

• Proven experience in administrative support or a similar role.
• Strong proficiency in data entry and organizational skills.
• Excellent communication abilities, both verbal and written.
• Familiarity with scheduling tools and office management software.
• Ability to coordinate travel arrangements effectively and efficiently.
• Comfortable handling inbound calls and interacting with clients or visitors.
• Detail-oriented mindset with a focus on accuracy and timeliness.
• Capacity to multitask and prioritize tasks in a fast-paced environment.