Client Services Coordinator

Req ID: 13272 Title: Receptionist Bill Rate: $21/HR on W2 Location: 18575 Jamboree Road, Irvine CA - Hours: M-F | 8.30-5.30 Overview of Work Environment/Client Nuances/Team Overview: The resource will be responsible for a range of front office and administrative support tasks to ensure smooth daily operations and a welcoming office environment. Resource's typical working day: Reservation Coordination - Managing meeting room bookings and ensuring availability for scheduled appointments - Coordinating reservations for internal and external guests as needed Office Amenities & Setup - Ensuring meeting rooms are properly set up with required amenities - Monitoring and restocking pantry snacks and supplies - Assisting with general office maintenance and cleanliness Visitor Management - Handling visitor check-ins and ensuring proper registration - Providing assistance to guests and directing them to appropriate contacts Catering Support - Coordinating with catering services and guiding them on where to set up within the office - Assisting with food deliveries and ensuring proper placement Mail and Package Handling - Receiving, tracking, and distributing incoming packages - Managing outbound mail and courier requests Reception Duties - Answering and directing phone calls - Responding to general inquiries from clients and employees - Supporting administrative tasks such as filing, scheduling, and documentation Facility Support - Loading and unloading the dishwasher - Cleaning and organizing common areas - Assisting with maintenance requests and coordinating with building services Employee & Client Assistance - Providing support for employee or client needs related to office logistics - Ensuring a professional and helpful front desk presence Must-Have Skills: - Strong communication skills - Excellent organizational abilities - Comfortable working with new technologies - Flexible in handling various tasks and situations - Adaptable to changing environments and priorities Nice-to-Have Skills: - Willingness to learn and explore new technologies - Basic understanding of digital tools or platforms Years of Experience: at least 2 years or more in a receptionist or front desk role. Education: High School Diploma or GED equivalent Software Skills: - Microsoft Office Suite (Word, Excel, PowerPoint, etc.) - Experienced in Outlook for email and inbox management - Skilled in calendar scheduling and coordination Interview Process: 1st virtual interview and/or 2nd onsite interview Summary: As a Receptionist, you will provide administrative tasks to a department or office. This includes greeting and assisting visitors, answering calls, setting up and maintaining meeting rooms, some housekeeping tasks and other duties. Kindly share your resume with answers: Q1: How many years of exp in Commercial Real Estate as Receptionist / Concierge Q2: How far you live from and how will you commute daily to 18575 Jamboree Road, Irvine CA - Hours: M-F | 8.30-5.30 Q3: For submission; kindly share MM/DD of Birth (no year)