Addison Group is hiring: Administrative Assistant in Chicago

Administrative Assistant

Our client is seeking an experienced Administrative Assistant to provide high-level administrative and operational support within their IT department, with a focus on applications and data-related teams. This role supports senior leadership and department heads and requires strong organizational skills, discretion, and the ability to manage multiple priorities in a structured, fast-paced environment.

This is a temp-to-hire opportunity.

Key Responsibilities:

• Manage complex calendars, including internal and external meetings, appointments, and occasional travel coordination
• Monitor priorities and deadlines for senior leaders, ensuring timely follow-up and organization
• Prepare and distribute meeting materials, agendas, and presentations
• Attend meetings as needed and draft summaries or notes
• Create and format reports, presentations, charts, and documents using Microsoft Office tools
• Process, reconcile, and submit expense reports
• Coordinate and track invoices, purchase orders, and vendor-related documentation
• Assist with contracts and agreement tracking using internal systems
• Support special projects and departmental initiatives as assigned
• Provide general administrative support to department leadership and teams

Qualifications:

• High school diploma or equivalent with at least 3 years of administrative support experience
• Proficiency with Microsoft Office (Word, Outlook, PowerPoint, Excel) and virtual meeting platforms (Teams, Zoom)
• Strong written and verbal communication skills
• Exceptional attention to detail and follow-through
• Ability to manage competing priorities and meet deadlines
• Professional, dependable, and comfortable supporting senior-level leaders

Preferred Qualifications:

• Bachelor's degree in a related field
• 5+ years of administrative experience, preferably in healthcare or non-profit environments
• Experience supporting meeting planning and coordination
• Familiarity with expense management systems (e.g., Concur or similar platforms)

Perks:

• Mission-driven organization with meaningful impact
• Opportunity to work closely with senior leadership
• Structured work schedule with work-life balance
• Potential for permanent employment
• Well-established, collaborative team environment

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.