Associate Recruiting Coordinator Job at Motorola Solutions in Los Angeles

Associate Recruiting Coordinator

The Associate Recruiting Coordinator reports to the Senior Talent Acquisition Specialist with dotted line reporting to the Senior Technical Recruiter. The successful individual in this role will support our hiring efforts with a focus on scheduling interviews, coordinating onsite visits, providing an exceptional candidate experience, and working alongside our Recruiting Coordinator on the internship program. He or she will also assist with administrative tasks to ensure a smooth and efficient recruitment process.

This position is based at Silvus Technologies' headquarters in the heart of vibrant West Los Angeles, CA, and is on a hybrid schedule; a minimum of 3 days onsite per week is expected. On-site days are Mondays, Wednesdays, and Thursdays.

The following is a list of at least some of the current essential job functions of the position. Management may assign or reassign duties and responsibilities at any time at its discretion.

Role and Responsibilities

• Support the Recruiting Coordinator in scheduling interviews for entry- to mid-level roles, ensuring seamless coordination among the candidate, hiring manager, and interview panel.
• Ensure clear communication with candidates about interview details, providing timely logistical information and necessary preparation materials.
• Proactively identify and resolve scheduling conflicts while maintaining a high level of responsiveness and organization.
• Keep Recruiters informed about any scheduling issues, last-minute changes, or candidate-related concerns or blockers to ensure seamless communication. This includes keeping Recruiters copied on internal and external communications.
• Work with the Recruiting Coordinator to facilitate, coordinate, and assist candidates with airline travel, hotel accommodation, and reimbursements, if necessary.
• Ensure visitor forms are completed and submitted on time for all onsite candidate interviews.
• Greet, escort, and assist candidates during onsite interviews, ensuring a positive and professional candidate experience. This includes ensuring conference rooms and meeting spaces are reserved for all onsite interviews.
• Serve as the primary point of contact for the candidate and the interview panel, addressing any questions, concerns, or changes that may arise throughout the interview process.
• Handle ad-hoc recruiting tasks, special projects, and events to support the overall hiring process.
• Perform other related duties, of which the above are representative.

Required Qualifications

• High School Diploma or GED, plus one 1 year of experience in a scheduling or coordinator role.
• Experience with high-volume scheduling and coordination.
• Must be proficient in Gmail and Google Calendar and its scheduling features.
• Experience with video conferencing systems (e.g., Zoom or Google Meets) and ability to troubleshoot when issues arise.
• Experienced with Google Workspace (Sheets, Docs, Drive, etc.).
• Exposure to applicant tracking systems (e.g., Workday, Greenhouse, etc.).
• Ability to manage multiple priorities, meet deadlines, and maintain strong attention to detail.
• Able to independently troubleshoot and resolve scheduling issues and conflicts.
• NOTE - Must be a U.S. Person (U.S. Citizen, or U.S. Permanent Resident) due to clients under U.S. federal contracts.
• All employment is contingent upon the successful clearance of a background check.

Preferred Knowledge Skills and Abilities

• Experience in project management and the ability to track tasks to ensure nothing falls through the cracks.
• Comfortable handling last minute changes and shifting priorities.
• Excellent time management and oral/written communication skills.
• Ability to work effectively as a team player and independently with minimal guidance.
• Demonstrated commitment to professional development.

Working Conditions & Physical Requirements

• Ability to lift up to 20 lbs.

Compensation

$28.85 33.65 / hourly rate USD

Basic Requirements

• High School Diploma or GED, plus one 1 year of experience in a scheduling or coordinator role.
• NOTE - Must be a U.S. Person (U.S. Citizen, or U.S. Permanent Resident) due to clients under U.S. federal contracts.

Travel Requirements

None

Relocation Provided

None

Position Type

Experienced

Referral Payment Plan

Yes

Our U.S. Benefits include:

• Incentive Bonus Plans
• Medical, Dental, Vision benefits
• 401K with Company Match
• 10 Paid Holidays
• Generous Paid Time Off Packages
• Employee Stock Purchase Plan
• Paid Parental & Family Leave
• and more!

Motorola Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion or belief, sex, sexual orientation, gender identity, national origin, disability, veteran status or any other legally-protected characteristic.

We are proud of our people-first and community-focused culture, empowering every Motorolan to be their most authentic self and to do their best work to deliver on the promise of a safer world. If you'd like to join our team but feel that you don't quite meet all of the preferred skills, we'd still love to hear why you think you'd be a great addition to our team.

We're committed to providing an inclusive and accessible recruiting experience for candidates with disabilities, or other physical or mental health conditions. To request an accommodation, please complete this Reasonable Accommodations Form so we can assist you.