Simpson Thacher & Bartlett LLP
Join to apply for the
HR & Operations Manager
role at
Simpson Thacher & Bartlett LLP Join to apply for the
HR & Operations Manager
role at
Simpson Thacher & Bartlett LLP Job Summary & Objectives
The HR and Operations Manager is responsible for managing all human resources and operational related matters for the Boston office. This includes: Serving as the on the ground resource for all HR matters (e.g., recruiting, onboarding and offboarding, performance management, HR compliance), Ensuring seamless operations and concierge level services (e.g., conference services, reception, food & beverage services, meeting and event planning), and Supervising all legal assistants (secretaries).
Job Summary & Objectives
The HR and Operations Manager is responsible for managing all human resources and operational related matters for the Boston office. This includes:
Serving as the on the ground resource for all HR matters (e.g., recruiting, onboarding and offboarding, performance management, HR compliance), Ensuring seamless operations and concierge level services (e.g., conference services, reception, food & beverage services, meeting and event planning), and Supervising all legal assistants (secretaries).
The HR and Operations Manager partners closely with the Human Resources, Real Estate & Workplace Strategy, and Legal Talent departments. The HR and Operations Manager will report to the Director of Administration (Boston).
Human Resources
Essential Job Duties & Responsibilities
Partner with the Director of Administration and Firmwide HR in the implementation and standardization of Firm policies and procedures and general HR operations of the Boston office. Serve as the day-to-day resource for HR related needs, providing guidance on HR policies and information on programs, services and best practices. Under the direction of the Director of Administration and New York HR Team, assist with the resolution of employee relations issues which may include conducting effective, thorough and objective employee investigations. Partner with the Talent Acquisition Team in managing staffing needs and the recruitment of professional staff, paralegals and staff attorneys. Manage on- and off-boarding and new hire orientation for all staff. Responsible for all Workday related transactions for former, current and newly hired employees; oversee changes and work closely with payroll and Workday Support Group to communicate changes in personnel information. Responsible for processing unemployment claims, garnishments and other forms as needed; creating and maintaining all Boston Personnel files; managing annual office programs (e.g. Flu Shots, Staff Appreciation Week, Holiday Party). Stay abreast of MA employment laws and ensure legal compliance while making sure all necessary parties are notified and law posting requirements are followed.
Operations
Oversee daily operations of the Boston office to ensure smooth and efficient functioning. Maintain the physical office space, including overseeing maintenance, security, equipment, and health & safety matters; coordinating with the Director of Administration on real estate and space planning initiatives. Ensure in compliance with all local, state, and federal regulations, as well as Firm policies and procedures. Point person for all office meeting and events; this includes conference room preparation, room set-up / food & beverage services / maintenance, guest arrival and experience.
Legal Assistant (Secretarial) Management
Supervise and train staff, confirming on-time arrival, lunch break adherence, workload, attire and other professional behavior and overall compliance with the Firm’s administrative policies. Manage legal assistant desk coverage to ensure adequate staffing during regular work hours and for overtime needs. Assign back-up coverage when legal assistants are out of the office, determining level of coverage needed. Interact with attorneys on a regular basis to ensure that they have effective and efficient support. Directly manage the performance review process for legal assistants, including proposing annual increases.
Education
Required
Bachelor’s degree or equivalent years of experience required
Preferred
Bachelor’s degree in Human Resources, Business or related field Certification in HR (PHR, SPHR, SHRM-CP, SHRM-SCP)
Required
Skills and Experience
5+ years of experience in a professional services environment, preferably a law firm 4 to 6 years of human resources, operations and managerial experience Excellent written and verbal communication skills Demonstrated experience in direct people management and employee relations, as well as knowledge of the principles, practices and procedures of HR management and employment law Ability to use tact and discretion and maintain utmost confidentiality of personnel information at all times Strong collaborative leadership and management skills with a demonstrated ability to work collaboratively in a team environment. Ability to develop and maintain positive working relationships with others High level of flexibility and adaptability as well as the ability to manage and support change in a fast-paced environment Client-focused with the ability to provide customer service in a professional manner Strong attention to detail Ability to manage multiple projects, work independently, prioritize workload, and meet deadlines in a high-pressure environment Proactive approach to problem-solving and strong decision-making capability Proficiency in MS Word, Outlook; basic knowledge of Excel and PowerPoint; Knowledge of HRIS
Salary Information
Boston Only: The estimated base salary for this position is $150,000 to $180,000 at the time of posting.
The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.
This role is exempt meaning it is not overtime pay eligible.
Privacy Notice
For information about how Simpson Thacher & Bartlett LLP collects and processes your personal information, please refer to our Privacy Notice available at https://www.stblaw.com/other/privacy-notice.
Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran’s status or any other legally protected status. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.
Seniority level
Seniority level Mid-Senior level Employment type
Employment type Full-time Job function
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HR & Operations Manager
role at
Simpson Thacher & Bartlett LLP Join to apply for the
HR & Operations Manager
role at
Simpson Thacher & Bartlett LLP Job Summary & Objectives
The HR and Operations Manager is responsible for managing all human resources and operational related matters for the Boston office. This includes: Serving as the on the ground resource for all HR matters (e.g., recruiting, onboarding and offboarding, performance management, HR compliance), Ensuring seamless operations and concierge level services (e.g., conference services, reception, food & beverage services, meeting and event planning), and Supervising all legal assistants (secretaries).
Job Summary & Objectives
The HR and Operations Manager is responsible for managing all human resources and operational related matters for the Boston office. This includes:
Serving as the on the ground resource for all HR matters (e.g., recruiting, onboarding and offboarding, performance management, HR compliance), Ensuring seamless operations and concierge level services (e.g., conference services, reception, food & beverage services, meeting and event planning), and Supervising all legal assistants (secretaries).
The HR and Operations Manager partners closely with the Human Resources, Real Estate & Workplace Strategy, and Legal Talent departments. The HR and Operations Manager will report to the Director of Administration (Boston).
Human Resources
Essential Job Duties & Responsibilities
Partner with the Director of Administration and Firmwide HR in the implementation and standardization of Firm policies and procedures and general HR operations of the Boston office. Serve as the day-to-day resource for HR related needs, providing guidance on HR policies and information on programs, services and best practices. Under the direction of the Director of Administration and New York HR Team, assist with the resolution of employee relations issues which may include conducting effective, thorough and objective employee investigations. Partner with the Talent Acquisition Team in managing staffing needs and the recruitment of professional staff, paralegals and staff attorneys. Manage on- and off-boarding and new hire orientation for all staff. Responsible for all Workday related transactions for former, current and newly hired employees; oversee changes and work closely with payroll and Workday Support Group to communicate changes in personnel information. Responsible for processing unemployment claims, garnishments and other forms as needed; creating and maintaining all Boston Personnel files; managing annual office programs (e.g. Flu Shots, Staff Appreciation Week, Holiday Party). Stay abreast of MA employment laws and ensure legal compliance while making sure all necessary parties are notified and law posting requirements are followed.
Operations
Oversee daily operations of the Boston office to ensure smooth and efficient functioning. Maintain the physical office space, including overseeing maintenance, security, equipment, and health & safety matters; coordinating with the Director of Administration on real estate and space planning initiatives. Ensure in compliance with all local, state, and federal regulations, as well as Firm policies and procedures. Point person for all office meeting and events; this includes conference room preparation, room set-up / food & beverage services / maintenance, guest arrival and experience.
Legal Assistant (Secretarial) Management
Supervise and train staff, confirming on-time arrival, lunch break adherence, workload, attire and other professional behavior and overall compliance with the Firm’s administrative policies. Manage legal assistant desk coverage to ensure adequate staffing during regular work hours and for overtime needs. Assign back-up coverage when legal assistants are out of the office, determining level of coverage needed. Interact with attorneys on a regular basis to ensure that they have effective and efficient support. Directly manage the performance review process for legal assistants, including proposing annual increases.
Education
Required
Bachelor’s degree or equivalent years of experience required
Preferred
Bachelor’s degree in Human Resources, Business or related field Certification in HR (PHR, SPHR, SHRM-CP, SHRM-SCP)
Required
Skills and Experience
5+ years of experience in a professional services environment, preferably a law firm 4 to 6 years of human resources, operations and managerial experience Excellent written and verbal communication skills Demonstrated experience in direct people management and employee relations, as well as knowledge of the principles, practices and procedures of HR management and employment law Ability to use tact and discretion and maintain utmost confidentiality of personnel information at all times Strong collaborative leadership and management skills with a demonstrated ability to work collaboratively in a team environment. Ability to develop and maintain positive working relationships with others High level of flexibility and adaptability as well as the ability to manage and support change in a fast-paced environment Client-focused with the ability to provide customer service in a professional manner Strong attention to detail Ability to manage multiple projects, work independently, prioritize workload, and meet deadlines in a high-pressure environment Proactive approach to problem-solving and strong decision-making capability Proficiency in MS Word, Outlook; basic knowledge of Excel and PowerPoint; Knowledge of HRIS
Salary Information
Boston Only: The estimated base salary for this position is $150,000 to $180,000 at the time of posting.
The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.
This role is exempt meaning it is not overtime pay eligible.
Privacy Notice
For information about how Simpson Thacher & Bartlett LLP collects and processes your personal information, please refer to our Privacy Notice available at https://www.stblaw.com/other/privacy-notice.
Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran’s status or any other legally protected status. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.
Seniority level
Seniority level Mid-Senior level Employment type
Employment type Full-time Job function
Job function Human Resources Industries Law Practice Referrals increase your chances of interviewing at Simpson Thacher & Bartlett LLP by 2x Get notified about new Human Resources Operations Manager jobs in
Boston, MA . Boston, MA $150,000.00-$160,000.00 1 month ago Human Resources Business Partner (HRBP) or Senior Human Resources Business Partner (Sr. HRBP)
Boston, MA $150,000.00-$180,000.00 6 days ago Waltham, MA $115,000.00-$150,000.00 1 week ago Director, HR Business Partner - Americas
Director, Human Resources Business Partner, Commercial (Boston, MA)
Boston, MA $185,600.00-$278,400.00 3 weeks ago Director, Human Resources Business Partner
Director, HR Business Partner (Patient Services) - North Region
Boston, MA $80,000.00-$120,000.00 3 days ago Director, HR Business Partner - Americas
Director, Human Resources Business Partner (HRBP)
Senior Global Human Resources Business Partner
Beverly, MA $143,250.00-$200,750.00 3 weeks ago Boston, MA $83,500.00-$92,500.00 1 month ago Senior Global Human Resources Business Partner
Beverly, MA $143,250.00-$200,750.00 2 weeks ago HRBP - Professional Services - Boston, MA (HYBRID)
We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr