University of Redlands
Temporary Administrative Assistant – Office of the General Counsel
University of Redlands, Redlands, California, us, 92375
Job Details
Description
DEPARTMENT/ADMINISTRATION:
The Office of the General Counsel
POSITION
:
Staff, Temporary, Full-time (40 Hours)
SALARY:
$18.00-$20.00
HIRING RANGE:
Anticipated hiring range is near or at the minimum of the classification,
Commensurate With Candidate's Education, Experience, Skills, And Training.
AVAILABLE:
Immediately
BENEFITS OVERVIEW:
BROCHURE
POSTING DATE:
July 30, 2025
APPLICATION DEADLINE:
Open Until Filled, Apply Immediately
Definition Of Classification
The Temporary Office Assistant provides administrative support as needed. This position is established to hire and manage temporary personnel who can be placed on temporary assignments throughout the University for a limited time. The University has created a temporary applicant pool to help departments fill a temporary need within various departments.
This position is not intended to serve in any one assignment for longer than six (6) months but may be extended up to one (1) year. The University makes no guarantees or commitments of providing continuous work and eligibility for subsequent assignments and is contingent on satisfactory performance of past assignments. Incumbents in these positions will gain experience which may provide them with skills sets that are at times sought for vacant entry level positions at the University through a competitive recruitment process. Some positions require flexibility to work evening and weekend hours as well as the ability to travel, as required, and will be noted on the job posting. Employment is at-will and assignments can be terminated at any time, with or without cause.
Duties And Responsibilities
The duties and responsibilities include, but are not limited to, the following:
Typically, types, files, sorts, and processes materials; processes and maintains records; composes and edits reports and correspondence; gathers information; provides information to student, internal and external community; receives and records payments; operates a variety of equipment, including, but not limited to, computers, duplicating machines, and calculators; and prepares and completes a variety of forms and documents. Assists the public, students, administrators by referring them to sources of information, giving out standard forms, explaining how to complete them, and answering requests for information by consulting various available sources.
University of Redlands
Maintains informational or operational records; answers telephone and assists callers by providing information, taking messages, or routing calls to others. Posts data, types, encodes, and transmits alphanumeric and numeric data from source documents; keys in commands to locate files; enters, stores, retrieves, and deletes information to update records and/or databases. May verify the accuracy of information entered, and correct errors in transmission. Serves as a receptionist and schedules appointments. Performs other related duties and special projects as assigned.
Qualification Guidelines
Any combination equivalent to, but not limited to, the following:
Experience/Training/Education
Required:
High School diploma. Minimum one year of clerical experience. Skill to type 40 words per minute may be required. A valid California Class C CA drivers’ license with a good driving record is required. Note: Out-of-state licenses are valid until appointment. A valid California Class “C” driver’s license must be obtained within ten (10) days of appointment (in accordance with CA Vehicle Code 12505c).
Preferred
Completion of business courses from an accredited college or university in a closely related field.
Knowledge And Skills
Knowledge of correct grammar, spelling, and punctuation. Knowledge of office procedures, including preparing correspondence and reports. Knowledge of indexing, and cross-referencing methods. Knowledge of equipment used in information processing. Excellent verbal and written communication skills. Understand and follow written and oral instructions. Basic knowledge of mathematics. Ability to prioritize tasks, meet deadlines and work independently and with minimal supervision in a fast-paced environment with changing priorities .Proficiency in computer skills using Microsoft Office Suite including Excel, Word, and PowerPoint. Ability to operate standard office equipment. Ability to work cooperatively with co-workers, supervisors, and with on and off campus contacts. Ability to recommend appropriate courses of action within established guidelines. Ability to foster strong, positive relationships and align both internal and external resources to achieve university objectives. Ability to exercise independent judgment and initiative. Deliver great customer service. Ability to work effectively with confidential information. Must be able to competently interact with a culturally and ethnically diverse population of students, faculty, and staff.
Physical Requirements/Working Conditions
Working Conditions:
This position is based in a professional office environment and generally follows standard business hours. Occasional flexibility may be required to meet deadlines or address urgent matters. The role involves working primarily in an indoor office setting, with limited walking across campus to attend meetings or deliver documents. The position also requires regular use of computers, phones, printers, and other office equipment for communication, scheduling, and administrative tasks.
Physical Demands
The employee must be able to sit for extended periods while performing administrative tasks. The position requires the ability to lift and carry up to 20 pounds occasionally, including office files, supplies, and equipment. Manual dexterity and visual acuity are necessary to operate office equipment and review documents. Mobility and stamina are essential to perform routine office duties and support occasional setup or breakdown of meeting spaces or events.
TO APPLY:
A resume/CV and cover letter are required. In compliance with The Americans with Disabilities Act, if selected for the interview process and accommodations are needed, please call (909) 748-8040.
If you are unable to complete an application due to a disability, contact us at (909) 748-8040 to ask for accommodation or an alternative application process.
HIRING RANGE:
Anticipated hiring range is near or at the minimum of the classification, commensurate with candidate's education, experience, skills, and training. The University of Redlands is required to provide a reasonable estimate of the compensation range for this role. This range considers the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range for this position is defined as the Full Pay Range. The budgeted salary or hourly range that the University reasonably expects to pay for this position is defined as the
Hiring Range . Placement within the Hiring Range is determined by internal equity, and relevant qualifications.
BACKGROUND CHECK:
Satisfactory completion of a background check (including a criminal records check) is required for employment. The University will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current employee who was conditionally offered the position.
DRIVER'S LICENSE CHECK:
Possession of a valid Driver's License is required for certain positions. Employees in positions that require a valid Driver’s License will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record.
PHYSICAL AND PSYCHOLOGICAL EXAMS:
For certain positions typically in Public Safety, Facilities, Athletics and Information Technology Services departments, employment is contingent upon a candidate passing a pre-employment physical exam with the ability to lift in excess of 50 lbs. Public Safety Officers, in addition to a pre-employment physical exam, will also be required to pass a psychological evaluation.
FOR MORE INFORMATION VISIT
Human Resources (redlands.edu)
SUBMISSION OF A RESUME OR APPLICATION INDICATES AGREEMENT THAT THE UNIVERSITY MAY VERIFY ANY AND ALL INFORMATION CONTAINED THEREIN.
MEMBERS OF UNDERREPRESENTED GROUPS ARE ENCOURAGED TO APPLY.
AN EQUAL OPPORTUNITY EMPLOYER #J-18808-Ljbffr
Description
DEPARTMENT/ADMINISTRATION:
The Office of the General Counsel
POSITION
:
Staff, Temporary, Full-time (40 Hours)
SALARY:
$18.00-$20.00
HIRING RANGE:
Anticipated hiring range is near or at the minimum of the classification,
Commensurate With Candidate's Education, Experience, Skills, And Training.
AVAILABLE:
Immediately
BENEFITS OVERVIEW:
BROCHURE
POSTING DATE:
July 30, 2025
APPLICATION DEADLINE:
Open Until Filled, Apply Immediately
Definition Of Classification
The Temporary Office Assistant provides administrative support as needed. This position is established to hire and manage temporary personnel who can be placed on temporary assignments throughout the University for a limited time. The University has created a temporary applicant pool to help departments fill a temporary need within various departments.
This position is not intended to serve in any one assignment for longer than six (6) months but may be extended up to one (1) year. The University makes no guarantees or commitments of providing continuous work and eligibility for subsequent assignments and is contingent on satisfactory performance of past assignments. Incumbents in these positions will gain experience which may provide them with skills sets that are at times sought for vacant entry level positions at the University through a competitive recruitment process. Some positions require flexibility to work evening and weekend hours as well as the ability to travel, as required, and will be noted on the job posting. Employment is at-will and assignments can be terminated at any time, with or without cause.
Duties And Responsibilities
The duties and responsibilities include, but are not limited to, the following:
Typically, types, files, sorts, and processes materials; processes and maintains records; composes and edits reports and correspondence; gathers information; provides information to student, internal and external community; receives and records payments; operates a variety of equipment, including, but not limited to, computers, duplicating machines, and calculators; and prepares and completes a variety of forms and documents. Assists the public, students, administrators by referring them to sources of information, giving out standard forms, explaining how to complete them, and answering requests for information by consulting various available sources.
University of Redlands
Maintains informational or operational records; answers telephone and assists callers by providing information, taking messages, or routing calls to others. Posts data, types, encodes, and transmits alphanumeric and numeric data from source documents; keys in commands to locate files; enters, stores, retrieves, and deletes information to update records and/or databases. May verify the accuracy of information entered, and correct errors in transmission. Serves as a receptionist and schedules appointments. Performs other related duties and special projects as assigned.
Qualification Guidelines
Any combination equivalent to, but not limited to, the following:
Experience/Training/Education
Required:
High School diploma. Minimum one year of clerical experience. Skill to type 40 words per minute may be required. A valid California Class C CA drivers’ license with a good driving record is required. Note: Out-of-state licenses are valid until appointment. A valid California Class “C” driver’s license must be obtained within ten (10) days of appointment (in accordance with CA Vehicle Code 12505c).
Preferred
Completion of business courses from an accredited college or university in a closely related field.
Knowledge And Skills
Knowledge of correct grammar, spelling, and punctuation. Knowledge of office procedures, including preparing correspondence and reports. Knowledge of indexing, and cross-referencing methods. Knowledge of equipment used in information processing. Excellent verbal and written communication skills. Understand and follow written and oral instructions. Basic knowledge of mathematics. Ability to prioritize tasks, meet deadlines and work independently and with minimal supervision in a fast-paced environment with changing priorities .Proficiency in computer skills using Microsoft Office Suite including Excel, Word, and PowerPoint. Ability to operate standard office equipment. Ability to work cooperatively with co-workers, supervisors, and with on and off campus contacts. Ability to recommend appropriate courses of action within established guidelines. Ability to foster strong, positive relationships and align both internal and external resources to achieve university objectives. Ability to exercise independent judgment and initiative. Deliver great customer service. Ability to work effectively with confidential information. Must be able to competently interact with a culturally and ethnically diverse population of students, faculty, and staff.
Physical Requirements/Working Conditions
Working Conditions:
This position is based in a professional office environment and generally follows standard business hours. Occasional flexibility may be required to meet deadlines or address urgent matters. The role involves working primarily in an indoor office setting, with limited walking across campus to attend meetings or deliver documents. The position also requires regular use of computers, phones, printers, and other office equipment for communication, scheduling, and administrative tasks.
Physical Demands
The employee must be able to sit for extended periods while performing administrative tasks. The position requires the ability to lift and carry up to 20 pounds occasionally, including office files, supplies, and equipment. Manual dexterity and visual acuity are necessary to operate office equipment and review documents. Mobility and stamina are essential to perform routine office duties and support occasional setup or breakdown of meeting spaces or events.
TO APPLY:
A resume/CV and cover letter are required. In compliance with The Americans with Disabilities Act, if selected for the interview process and accommodations are needed, please call (909) 748-8040.
If you are unable to complete an application due to a disability, contact us at (909) 748-8040 to ask for accommodation or an alternative application process.
HIRING RANGE:
Anticipated hiring range is near or at the minimum of the classification, commensurate with candidate's education, experience, skills, and training. The University of Redlands is required to provide a reasonable estimate of the compensation range for this role. This range considers the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range for this position is defined as the Full Pay Range. The budgeted salary or hourly range that the University reasonably expects to pay for this position is defined as the
Hiring Range . Placement within the Hiring Range is determined by internal equity, and relevant qualifications.
BACKGROUND CHECK:
Satisfactory completion of a background check (including a criminal records check) is required for employment. The University will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current employee who was conditionally offered the position.
DRIVER'S LICENSE CHECK:
Possession of a valid Driver's License is required for certain positions. Employees in positions that require a valid Driver’s License will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record.
PHYSICAL AND PSYCHOLOGICAL EXAMS:
For certain positions typically in Public Safety, Facilities, Athletics and Information Technology Services departments, employment is contingent upon a candidate passing a pre-employment physical exam with the ability to lift in excess of 50 lbs. Public Safety Officers, in addition to a pre-employment physical exam, will also be required to pass a psychological evaluation.
FOR MORE INFORMATION VISIT
Human Resources (redlands.edu)
SUBMISSION OF A RESUME OR APPLICATION INDICATES AGREEMENT THAT THE UNIVERSITY MAY VERIFY ANY AND ALL INFORMATION CONTAINED THEREIN.
MEMBERS OF UNDERREPRESENTED GROUPS ARE ENCOURAGED TO APPLY.
AN EQUAL OPPORTUNITY EMPLOYER #J-18808-Ljbffr