Administrative Assistant I

Administrative Assistant I Open Date:December 8, 2025 Salary: $27.06 - $32.89/hour Closing Date: Until Filled Salary shown is effective July 1, 2025, and pursuant to a Memorandum of Understanding with the Employees Association. Full job descriptions and information may be found on our website, www.heritageranchcsd.ca.gov. Excellent benefits including medical and retirement (CalPERS). First review of submitted applications may occur at any time. The position may be filled at any time thereafter. THE POSITION: We are currently seeking an Administrative Assistant I to fill a full-time position. In addition, the ideal candidate provides exemplary customer service to all individuals by demonstrating a willingness to be attentive, understanding and responsive, fair, courteous and respectful, and to actively participate in maintaining a positive environment and team. This is the entry-level class in the office assistant classification series. Initially under close supervision, incumbents with basic clerical experience perform basic customer service, accounting, and office support duties, including accounts receivable, billing, customer account maintenance, document preparation, record-keeping, compiling and organizing information from various sources, and screening phone calls, visitors, and mail. As experience is gained, assignments become more varied and are performed with greater independence. TYPICAL DUTIES: See job description. EMPLOYMENT STANDARDS: Qualifications: Knowledge of modern office practices, methods, and equipment and computer applications related to work, including telephone, word processing and spreadsheet software; business arithmetic techniques, letter writing, and standard format for reports and correspondence; record keeping principles and procedures; english usage, grammar, spelling, vocabulary, and punctuation; techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff. Ability to deal tactfully with the public and others in providing information, answering questions, and providing customer service; respond to and effectively prioritize multiple phone calls and other requests for service; perform responsible customer service and office support work with accuracy, speed, and general supervision; learn and understand the organization and operation of the District as necessary to assume assigned responsibilities; learn, interpret, apply, and explain District policies and procedures; make accurate mathematical computations; compose correspondence independently or from brief instructions; enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work; establish and maintain a variety of filing, record-keeping, and tracking systems; organize own work, set priorities, and meet critical time deadlines; establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Education & Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to the completion of the twelfth (12th) grade and one (1) year of experience in customer service, maintaining financial and accounting records, and/or providing office support. Special Requirements: California Driver’s License. Must have and maintain a satisfactory driving record and be insurable to operate District vehicles. SELECTION PROCEDURE: Applications received by the filing date will be reviewed for accuracy, completeness, & job-related qualifications. A limited number of persons whose applications clearly demonstrate they most closely meet the requirements will be invited to participate in the selection process. Appointment is subject to successfully passing an oral interview, written test, and background check. A pre-employment physical, including drug screening, is required. Before starting work, applicants must present documentation of their identity, authorization to work in the U.S., and a valid California Driver’s License. The provisions of this bulletin do not constitute a contract expressed or implied and may be revoked without notice. APPLICATION PROCESS: A job description and application may be obtained at the Heritage Ranch Community Services District Office, 4870 Heritage Road, Paso Robles, CA 93446 (Mon.-Thur. 7:30-4:00), or email by calling (805) 227-6230, or are available on our website at www.heritageranchcsd.ca.gov. Applications must be complete and received in the District Office, or via email to contact.us@heritageranchcsd.ca.gov . Faxes are not accepted. Resumes will not be accepted in lieu of a completed application but may be attached. All statements made on the application are subject to verification; false statements will be cause for disqualification or discharge. recblid 5krpwl0xkj0wewvwk98ekg6a88q6uo