Aurora San Diego
Staffing Coordinator (Scheduler) (Part Time)
Aurora San Diego, San Diego, California, United States, 92189
Reporting directly to the Director of Nursing, the Staffing Coordinator is responsible for coordinating nursing staffing needs. Additional duties include providing administrative support to the Director of Nursing and other nurse leaders as directed.
*Pay Range: $23/hr. to $35/hr.
*Work Schedule: Monday, Friday and one weekend day (Saturday or Sunday)
Responsibilities
Adjusts the daily staffing schedule, problem‑solving difficult situations with house supervisors, and Director of Nursing/Assistant Director of Nursing based on change in acuity, change in census, sick calls, 1:1's and Q 5's
Advises DON/ADON of potential staffing needs that may require hiring FT, PT, or PD staff.
Ensures time keeping system is updated and current for given pay period.
Receives vacation and holiday requests from nursing staff; advises DON/ADON if staffing coverage is adequate for approval of requests in a timely manner.
Provides clerical support for nursing administration as requested, including maintaining current employee phone numbers
Utilize scheduling tools and resources as directed.
Scheduling Tools
UKG
UKG Advance Scheduler
Use ASD Scheduler Mobile Phone for all correspondence with staff.
Expectations and Competency
Responsible for F.T.E management of Nursing staff.
Performs related duties as requested and all duties specifically outlined in the staffing coordinator competency checklist.
Upholds the organization's ethics and customer service standards.
Mission and Commitment: Committed to ASD Mission and Vision.Is respectful of all levels of the organization. Inclusive of diverse ideas, backgrounds, cultures
Builds relationships on trust and respect. Holds self and others accountable; admits mistakes and learns from them.
Actively participates as a team member toward completion of department goals
Achieving all objectives and KPIs assigned to the job on time and as projected
Participate effectively in process improvement changes. Originates action to improve existing conditions and processes. Uses appropriate methods to identify opportunities, implement solutions, and measure impact.
Communicates and interacts appropriately with all personnel, is open to others’ ideas and opinions, supports the department’s/organization’s efforts, maintains confidentiality, is viewed by others as an example of professional, considerate behavior. Maintains flexibility to adapt to different methods of achieving work-related goals.
Remains open to constructive feedback/guidance from leadership, actively participates in the ongoing improvement of the scheduling department.
Works efficiently, utilizes all resources in a cost‑effective manner, adheres to organization’s policies and procedures, actively seeks ways to reduce cost and conserve resources to improve results.
Assists with new employee orientation. Creates a receptive environment for new employees, making them welcome and assisting both informally and formally with new employee orientation.
Making sure each new employee receives and completed a competency packet and is assigned a preceptor and schedules orientation of each unit.
Wears ID badge at all times. Follows ASD dress code policy.
Maintains proper attendance- stays within attendance policy guidelines. Regular/reliable attendance is required. Demonstrates flexibility in scheduling.
Demonstrates safe work habits and knowledge of all related requirements and practices relative to job assignment. Completes incident reports according to policy for work‑related illness or injury. Follows all established infection control practices. Assists in maintaining a safe environment at ASD. Knows emergency plans and participates in all emergency preparedness activities.
Essential Qualifications
High School Diploma or Equivalent
Required Qualifications
BLS (Basic Life Support ) Certification for Healthcare Providers following the American Heart Association guidelines
Proficiency in Microsoft Office Excel
3 to 5 years of Hospital Scheduling Experience
Preferred Education and Experience
Bachelor’s Degree in Health Science preferred.
5 years of clerical experience in healthcare, staffing, and hospital scheduling.
UKG system knowledge HIGHLY PREFERRED
Benefits
401K Retirement Plan
Vision Insurance
Dental Insurance
Pet Insurance
Healthcare Spending Account & Dependent Care Spending Account
Life Insurance (Supplemental Life, Term, and Universal plans are also available.)
PTO Plan
Holiday Premium Pay
PTO Cash Out option
Sick Pay
Short and Long-Term Disability (with additional buy‑in opportunities)
Tuition Reimbursement
Employee Assistance Program
Id Theft Protection
Employee Appreciation Events
Employee Discount Opportunities
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*Pay Range: $23/hr. to $35/hr.
*Work Schedule: Monday, Friday and one weekend day (Saturday or Sunday)
Responsibilities
Adjusts the daily staffing schedule, problem‑solving difficult situations with house supervisors, and Director of Nursing/Assistant Director of Nursing based on change in acuity, change in census, sick calls, 1:1's and Q 5's
Advises DON/ADON of potential staffing needs that may require hiring FT, PT, or PD staff.
Ensures time keeping system is updated and current for given pay period.
Receives vacation and holiday requests from nursing staff; advises DON/ADON if staffing coverage is adequate for approval of requests in a timely manner.
Provides clerical support for nursing administration as requested, including maintaining current employee phone numbers
Utilize scheduling tools and resources as directed.
Scheduling Tools
UKG
UKG Advance Scheduler
Use ASD Scheduler Mobile Phone for all correspondence with staff.
Expectations and Competency
Responsible for F.T.E management of Nursing staff.
Performs related duties as requested and all duties specifically outlined in the staffing coordinator competency checklist.
Upholds the organization's ethics and customer service standards.
Mission and Commitment: Committed to ASD Mission and Vision.Is respectful of all levels of the organization. Inclusive of diverse ideas, backgrounds, cultures
Builds relationships on trust and respect. Holds self and others accountable; admits mistakes and learns from them.
Actively participates as a team member toward completion of department goals
Achieving all objectives and KPIs assigned to the job on time and as projected
Participate effectively in process improvement changes. Originates action to improve existing conditions and processes. Uses appropriate methods to identify opportunities, implement solutions, and measure impact.
Communicates and interacts appropriately with all personnel, is open to others’ ideas and opinions, supports the department’s/organization’s efforts, maintains confidentiality, is viewed by others as an example of professional, considerate behavior. Maintains flexibility to adapt to different methods of achieving work-related goals.
Remains open to constructive feedback/guidance from leadership, actively participates in the ongoing improvement of the scheduling department.
Works efficiently, utilizes all resources in a cost‑effective manner, adheres to organization’s policies and procedures, actively seeks ways to reduce cost and conserve resources to improve results.
Assists with new employee orientation. Creates a receptive environment for new employees, making them welcome and assisting both informally and formally with new employee orientation.
Making sure each new employee receives and completed a competency packet and is assigned a preceptor and schedules orientation of each unit.
Wears ID badge at all times. Follows ASD dress code policy.
Maintains proper attendance- stays within attendance policy guidelines. Regular/reliable attendance is required. Demonstrates flexibility in scheduling.
Demonstrates safe work habits and knowledge of all related requirements and practices relative to job assignment. Completes incident reports according to policy for work‑related illness or injury. Follows all established infection control practices. Assists in maintaining a safe environment at ASD. Knows emergency plans and participates in all emergency preparedness activities.
Essential Qualifications
High School Diploma or Equivalent
Required Qualifications
BLS (Basic Life Support ) Certification for Healthcare Providers following the American Heart Association guidelines
Proficiency in Microsoft Office Excel
3 to 5 years of Hospital Scheduling Experience
Preferred Education and Experience
Bachelor’s Degree in Health Science preferred.
5 years of clerical experience in healthcare, staffing, and hospital scheduling.
UKG system knowledge HIGHLY PREFERRED
Benefits
401K Retirement Plan
Vision Insurance
Dental Insurance
Pet Insurance
Healthcare Spending Account & Dependent Care Spending Account
Life Insurance (Supplemental Life, Term, and Universal plans are also available.)
PTO Plan
Holiday Premium Pay
PTO Cash Out option
Sick Pay
Short and Long-Term Disability (with additional buy‑in opportunities)
Tuition Reimbursement
Employee Assistance Program
Id Theft Protection
Employee Appreciation Events
Employee Discount Opportunities
#J-18808-Ljbffr