New River Community College
Student Program Coordinator
New River Community College, Chicago, Illinois, United States, 60290
Position Details
Job Title: PROGRAM COORDINATOR
Position Number: 8150753
Work Modality: Fully In-Person
Job Category: University Staff
Job Type: Full-Time
FLSA Status: Non-Exempt
Campus: Maywood-Health Sciences Campus
Department Name: PHYSIOLOGY
Location Code: PHYSIOLOGY (06240A)
Is this split and/or fully grant funded? No
Duties and Responsibilities This is a combined position that supports the administrative needs of the Chair and Directors with the department's administrative activities, and coordinates various administrative processes and projects, inclusive of support for the faculty and students in the graduate programs within CaMP. This position has responsibility for several established and ongoing complex and/or difficult processes unique to the department, in addition to general administrative support for the department. This includes the Masters in Medical Physiology (MSMP – max enrollment 30), Masters in Clinical and Applied Proteomics (MS-CAPS – max enrollment 25), Masters in Cell and Molecular Physiology (MS-CaMP – no max), and the PhD track in Physiology (no max).
Chair Support
Maintains chair's calendar to include scheduling meetings, arranging appointments, and coordinating travel arrangements
Brings pertinent dates to chair's attention, prepares and/or provides necessary documents for use in meetings
Records, transcribes and distributes meeting minutes for the Physiology faculty meetings; prepares and distributes faculty meeting agenda
Assists chair with all aspects of faculty recruitment. High degree of professionalism required for constant contact with external contacts
Assists with faculty employment processes to varying degrees by monitoring and maintaining credential files of applicants, preparing master files for search committees, preparing correspondence to applicants, creating and mainlining applicant spreadsheet
Prepares and proofreads correspondence, reports and other documents
Serves as communication hub of the department by communicating information from the chair and/or directors to others, making information available to others by mail, email, telephone, web, departmental boards, and providing complex information on processes specific to the department to faculty, staff, students and external visitors
Department Seminar Series
Organizes all aspects of invited speakers for the CaMP seminar series with minimal assistance from Committee Chair. Includes contact with external speakers and administrative staff to coordinate travel, agendas, room reservations, reimbursements, etc.
Submits reports to ensure departmental seminar series maintains CME credit status; submits required documentation to CME office for each speaker
Ensures CME sign in sheet is available at all seminars; enters names of attendees for CME credit
Maintains spreadsheet of seminar expenses
Creates, distributes and posts seminar flyers
Orders food for student/speaker lunches
Escorts speaker when on site and arranges transport
Submits check requisitions for speakers honorarium and completes expense reimbursements as needed
Departmental Support
Organizes and maintains an accurate paper and electronic filing system for departmental chair, director, program directors and department
Acts as mentor and trainer to junior level support staff, students and volunteers
Orders and maintains supplies
Submits facility requests as required
Serves as principal contact and source of information for students, staff, faculty and external visitors
Handles special projects and events (organize student career day, departmental events). Organizes, coordinates, plans, and conducts departmental events by securing space, equipment, food, preparing invitations, announcements, agendas, brochures, and packets, making travel arrangements and reservations, and overseeing the event as it occurs
Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds
Places purchasing orders in Lawson
Acts as receptionist to internal and external visitors by answering departmental general phone and greeting guests
Graduate Program Support
Be the primary contact for all current and prospective students
Upload all course materials in Sakai and work with faculty to revise course materials including PowerPoints, handouts, Panopto videos, and exam questions.
Facilitate enrollment and student course registrations each semester
Organize orientation program: coordinate presentations from parking, library, biosafety, student wellness, ministry, medical school organizations, etc.
Work with medical students in the peer mentoring program and help organize events for MSMP students with the medical school mentors
Proctor all exams for the MSMP program and maintain grade records
Create and maintain all MSMP course schedules, coordinate teaching faculty, reserve room scheduling, and assist students with scheduling issues
Maintain and update program and department websites
Work with international office for international student visa issues
Attend graduate program recruitment fairs and create promotional materials
Work with educational technology to maintain and launch online course modules for MS-CAPS
Research area local hotels about student housing options for in-person laboratory rotations
Process all applications in Slate and work with admissions committee for all MS programs
Answer email and phone inquiries from prospective students
Maintain historical data and track students following graduation to ensure outcomes statistics are accurate
Work with PhD students to schedule committee meetings and reserve rooms
Organize all social events and graduation celebration
Assist the faculty Graduate Program Directors in other areas as requested
Minimum Education and/or Work Experience Minimum: Bachelor's degree in related field and at least two to three years of related experience required.
Qualifications
Bachelor's degree strongly preferred
Excellent verbal and written communication
High level organizational skills
Ability to multi-task and meet deadlines
Ability to work well independently and as part of a team
Must be self‑motivated
Computer Skills
Proficiency in Word and Excel
Aptitude to learn specific computer applications as necessary such as Slate
Reviewing and updating departmental web‑site (weekly)
Attending and active in the social media committee meetings and follow-up activity
Obtaining computer and related quotes for the Department
Recording faculty lectures; help with editing, storage and organization of same
Other Information
Supervisor Responsibilities: No
Required operation of university owned vehicles: No
Direct animal or patient contact: No
Physical Demands: None
Working Conditions: None
Open Date: 01/02/2026
Position Minimum Salary or Hourly Rate: $23.09/hr
Position Maximum Salary or Hourly Rate: $31.12/hr
Special Instructions to Applicants As a Jesuit, Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition. To learn more about Loyola University Chicago's mission, candidates should consult our website at www.luc.edu/mission/.
To learn more about the university's focus on transformative education, they should consult our website at www.luc.edu/transformativeed.
About Loyola University Chicago Founded in 1870, Loyola University Chicago is one of the nation's largest Jesuit, Catholic universities, recognized for its academic excellence, commitment to community engagement, and leadership in sustainability. A Carnegie R1 research institution, Loyola leverages its status as one of an elite group of universities with the highest level of research activity to advance knowledge that serves communities and creates global impact. With
15 schools, colleges, and institutes —including Business, Law, Medicine, Nursing, and Health Sciences—Loyola operates three primary campuses in the greater Chicago area and one in Rome, Italy, that provide students a transformative, globally connected learning experience. Consistently ranked among the nation's top universities by U.S. News & World Report, Loyola is a STARS Gold‑rated institution that is ranked as one of the country's most sustainable campuses by The Princeton Review and has earned distinctions from AmeriCorps and the Carnegie Foundation for its longstanding record of service and community engagement. Guided by its Jesuit mission and commitment to caring for the whole person, Loyola educates ethical leaders who think critically, act with purpose, and strive to create a more just and sustainable world.
Loyola University Chicago strives to be an employer of choice by offering its staff and faculty a wide array of affordable, comprehensive, and competitive benefits. To view its benefits in detail, click here.
Loyola adheres to all applicable federal, state, and/or local civil rights laws and regulations prohibiting discrimination in private institutions of higher education. Please see the University's Nondiscrimination Policy.
#J-18808-Ljbffr
Position Number: 8150753
Work Modality: Fully In-Person
Job Category: University Staff
Job Type: Full-Time
FLSA Status: Non-Exempt
Campus: Maywood-Health Sciences Campus
Department Name: PHYSIOLOGY
Location Code: PHYSIOLOGY (06240A)
Is this split and/or fully grant funded? No
Duties and Responsibilities This is a combined position that supports the administrative needs of the Chair and Directors with the department's administrative activities, and coordinates various administrative processes and projects, inclusive of support for the faculty and students in the graduate programs within CaMP. This position has responsibility for several established and ongoing complex and/or difficult processes unique to the department, in addition to general administrative support for the department. This includes the Masters in Medical Physiology (MSMP – max enrollment 30), Masters in Clinical and Applied Proteomics (MS-CAPS – max enrollment 25), Masters in Cell and Molecular Physiology (MS-CaMP – no max), and the PhD track in Physiology (no max).
Chair Support
Maintains chair's calendar to include scheduling meetings, arranging appointments, and coordinating travel arrangements
Brings pertinent dates to chair's attention, prepares and/or provides necessary documents for use in meetings
Records, transcribes and distributes meeting minutes for the Physiology faculty meetings; prepares and distributes faculty meeting agenda
Assists chair with all aspects of faculty recruitment. High degree of professionalism required for constant contact with external contacts
Assists with faculty employment processes to varying degrees by monitoring and maintaining credential files of applicants, preparing master files for search committees, preparing correspondence to applicants, creating and mainlining applicant spreadsheet
Prepares and proofreads correspondence, reports and other documents
Serves as communication hub of the department by communicating information from the chair and/or directors to others, making information available to others by mail, email, telephone, web, departmental boards, and providing complex information on processes specific to the department to faculty, staff, students and external visitors
Department Seminar Series
Organizes all aspects of invited speakers for the CaMP seminar series with minimal assistance from Committee Chair. Includes contact with external speakers and administrative staff to coordinate travel, agendas, room reservations, reimbursements, etc.
Submits reports to ensure departmental seminar series maintains CME credit status; submits required documentation to CME office for each speaker
Ensures CME sign in sheet is available at all seminars; enters names of attendees for CME credit
Maintains spreadsheet of seminar expenses
Creates, distributes and posts seminar flyers
Orders food for student/speaker lunches
Escorts speaker when on site and arranges transport
Submits check requisitions for speakers honorarium and completes expense reimbursements as needed
Departmental Support
Organizes and maintains an accurate paper and electronic filing system for departmental chair, director, program directors and department
Acts as mentor and trainer to junior level support staff, students and volunteers
Orders and maintains supplies
Submits facility requests as required
Serves as principal contact and source of information for students, staff, faculty and external visitors
Handles special projects and events (organize student career day, departmental events). Organizes, coordinates, plans, and conducts departmental events by securing space, equipment, food, preparing invitations, announcements, agendas, brochures, and packets, making travel arrangements and reservations, and overseeing the event as it occurs
Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds
Places purchasing orders in Lawson
Acts as receptionist to internal and external visitors by answering departmental general phone and greeting guests
Graduate Program Support
Be the primary contact for all current and prospective students
Upload all course materials in Sakai and work with faculty to revise course materials including PowerPoints, handouts, Panopto videos, and exam questions.
Facilitate enrollment and student course registrations each semester
Organize orientation program: coordinate presentations from parking, library, biosafety, student wellness, ministry, medical school organizations, etc.
Work with medical students in the peer mentoring program and help organize events for MSMP students with the medical school mentors
Proctor all exams for the MSMP program and maintain grade records
Create and maintain all MSMP course schedules, coordinate teaching faculty, reserve room scheduling, and assist students with scheduling issues
Maintain and update program and department websites
Work with international office for international student visa issues
Attend graduate program recruitment fairs and create promotional materials
Work with educational technology to maintain and launch online course modules for MS-CAPS
Research area local hotels about student housing options for in-person laboratory rotations
Process all applications in Slate and work with admissions committee for all MS programs
Answer email and phone inquiries from prospective students
Maintain historical data and track students following graduation to ensure outcomes statistics are accurate
Work with PhD students to schedule committee meetings and reserve rooms
Organize all social events and graduation celebration
Assist the faculty Graduate Program Directors in other areas as requested
Minimum Education and/or Work Experience Minimum: Bachelor's degree in related field and at least two to three years of related experience required.
Qualifications
Bachelor's degree strongly preferred
Excellent verbal and written communication
High level organizational skills
Ability to multi-task and meet deadlines
Ability to work well independently and as part of a team
Must be self‑motivated
Computer Skills
Proficiency in Word and Excel
Aptitude to learn specific computer applications as necessary such as Slate
Reviewing and updating departmental web‑site (weekly)
Attending and active in the social media committee meetings and follow-up activity
Obtaining computer and related quotes for the Department
Recording faculty lectures; help with editing, storage and organization of same
Other Information
Supervisor Responsibilities: No
Required operation of university owned vehicles: No
Direct animal or patient contact: No
Physical Demands: None
Working Conditions: None
Open Date: 01/02/2026
Position Minimum Salary or Hourly Rate: $23.09/hr
Position Maximum Salary or Hourly Rate: $31.12/hr
Special Instructions to Applicants As a Jesuit, Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition. To learn more about Loyola University Chicago's mission, candidates should consult our website at www.luc.edu/mission/.
To learn more about the university's focus on transformative education, they should consult our website at www.luc.edu/transformativeed.
About Loyola University Chicago Founded in 1870, Loyola University Chicago is one of the nation's largest Jesuit, Catholic universities, recognized for its academic excellence, commitment to community engagement, and leadership in sustainability. A Carnegie R1 research institution, Loyola leverages its status as one of an elite group of universities with the highest level of research activity to advance knowledge that serves communities and creates global impact. With
15 schools, colleges, and institutes —including Business, Law, Medicine, Nursing, and Health Sciences—Loyola operates three primary campuses in the greater Chicago area and one in Rome, Italy, that provide students a transformative, globally connected learning experience. Consistently ranked among the nation's top universities by U.S. News & World Report, Loyola is a STARS Gold‑rated institution that is ranked as one of the country's most sustainable campuses by The Princeton Review and has earned distinctions from AmeriCorps and the Carnegie Foundation for its longstanding record of service and community engagement. Guided by its Jesuit mission and commitment to caring for the whole person, Loyola educates ethical leaders who think critically, act with purpose, and strive to create a more just and sustainable world.
Loyola University Chicago strives to be an employer of choice by offering its staff and faculty a wide array of affordable, comprehensive, and competitive benefits. To view its benefits in detail, click here.
Loyola adheres to all applicable federal, state, and/or local civil rights laws and regulations prohibiting discrimination in private institutions of higher education. Please see the University's Nondiscrimination Policy.
#J-18808-Ljbffr