Apex Systems
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Position
Executive Assistant Location
Fully Onsite in Orlando/Ocoee FL Duration
Contract to Hire Rate Range
$28 per hour W2 Position Overview
Our client is looking for an Executive Assistant to directly support C‑Suite functions such as calendar management, travel booking, expense reporting, meeting agendas, etc. Requirements
Executive Assistant experience supporting C‑Suite/Directors Egencia or other booking engine experience Microsoft Suite, Adobe, Outlook, Basic Excel Soft skills - very polished, good communication, organized, detail oriented, resourceful Preferred Experience
Egencia (highly preferred) Day to Day Responsibilities / Typical Day Look Like
Act as the primary liaison for all corporate, executive, VIP, and business travel needs, including complimentary stay arrangements. Maintain strict confidentiality by centralizing and controlling access to executive travel details. Manage and facilitate requests for complimentary group reservations and emergency housing accommodations. Oversee administration of the company’s travel management systems (currently Egencia, Allegiant, and others), including traveler profiles, policy configurations, and technical support. Ensure all travel bookings align with corporate travel and complimentary stay policies; proactively identify opportunities for process or policy enhancements. Conduct audits of team member travel reservations and complimentary certificate usage to verify accuracy and compliance. Provide exceptional, responsive service to executives, internal stakeholders, and corporate guests. Resolve travel disruptions promptly, including flight delays, cancellations, and last‑minute itinerary changes. Uphold confidentiality in handling all travel documentation, itineraries, and logistics. Apex Benefits Overview
Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Apex team member can provide. Apex Systems is a world‑class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated’s Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico. Seniority level
Mid‑Senior level Employment type
Contract Job function
Business Development and Sales Industries
IT Services and IT Consulting Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Benefits Department at [email protected] or 804‑523‑8228. (Do not submit resumes or solicit consultants to this email address). UnitedHealthcare creates and publishes the Transparency in Coverage Machine‑Readable Files on behalf of Apex Systems.
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Executive Assistant Location
Fully Onsite in Orlando/Ocoee FL Duration
Contract to Hire Rate Range
$28 per hour W2 Position Overview
Our client is looking for an Executive Assistant to directly support C‑Suite functions such as calendar management, travel booking, expense reporting, meeting agendas, etc. Requirements
Executive Assistant experience supporting C‑Suite/Directors Egencia or other booking engine experience Microsoft Suite, Adobe, Outlook, Basic Excel Soft skills - very polished, good communication, organized, detail oriented, resourceful Preferred Experience
Egencia (highly preferred) Day to Day Responsibilities / Typical Day Look Like
Act as the primary liaison for all corporate, executive, VIP, and business travel needs, including complimentary stay arrangements. Maintain strict confidentiality by centralizing and controlling access to executive travel details. Manage and facilitate requests for complimentary group reservations and emergency housing accommodations. Oversee administration of the company’s travel management systems (currently Egencia, Allegiant, and others), including traveler profiles, policy configurations, and technical support. Ensure all travel bookings align with corporate travel and complimentary stay policies; proactively identify opportunities for process or policy enhancements. Conduct audits of team member travel reservations and complimentary certificate usage to verify accuracy and compliance. Provide exceptional, responsive service to executives, internal stakeholders, and corporate guests. Resolve travel disruptions promptly, including flight delays, cancellations, and last‑minute itinerary changes. Uphold confidentiality in handling all travel documentation, itineraries, and logistics. Apex Benefits Overview
Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Apex team member can provide. Apex Systems is a world‑class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated’s Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico. Seniority level
Mid‑Senior level Employment type
Contract Job function
Business Development and Sales Industries
IT Services and IT Consulting Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Benefits Department at [email protected] or 804‑523‑8228. (Do not submit resumes or solicit consultants to this email address). UnitedHealthcare creates and publishes the Transparency in Coverage Machine‑Readable Files on behalf of Apex Systems.
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