St. Clair County (IL)
Housing Choice Voucher Program Assistant
St. Clair County (IL), Chicago, Illinois, United States
ST. CLAIR COUNTY HOUSING AUTHORITY
POSITION : Program Assistant (HCVP)
REPORTS TO : Section 8 HCVP Program Director
DUTIES : See Attached
SALARY : $20.00 per hour
FLSA : Non-Exempt
WORK LOCATION : Belleville, with potential for assignments throughout St. Clair County
REQUIREMENTS AND QUALIFICATIONS :
Good Character
– No serious convictions (consent to criminal background check required); two personal references from local area; ability to be insured under SCCHA’s Fidelity Bond.
General
– Familiarity with area; residents of SCCHA service jurisdiction strongly preferred.
Physical Condition
– Ability to perform assigned job duties as described / listed herein. There is a post-employment offer physical exam and substance abuse test.
Education
– High School Diploma or GED certificate required; some secondary education (related college courses and/or vocational training) preferred.
Experience
– Minimum one-year successful full-time work experience required. Additional work experience, particularly in job-related field strongly preferred (including but not necessarily limited to housing or other government subsidy program, property management, real estate, business office administration, or other public / private service provider).
Skills
– Proficiency in spelling and math. Good business correspondence writing skills. Ability to use personal computer, especially word processing, and learn custom assisted housing software program is required. Strong inter-personal skills and effective interview skills are essential. Demonstrated ability to accurately perform tenant rent determinations according to HUD guidelines / regulations by conclusion of evaluation period is mandatory. Strong organization skills required.
Transportation
– Must maintain a valid driver’s license; ability and be willing to use personal car for SCCHA business. Documentation of auto insurance compliant with State minimum requirements must be kept on file with SCCHA. Incumbent must be eligible to be insured under SCCHA’s auto insurance policy.
Certification
– Pass Nan McKay & Associates “Section 8 HCVP Rent Calculation” exam (or similar industry training / certification) by end of evaluation period. Individuals already possessing job related certifications are considered preferred applicants.
All of the above stated requirements and qualifications are necessary for initial employment and must be maintained as a condition of continued employment. The Housing Authority reserves the right to impose additional job‑related requirements and qualifications, as necessary, and similarly may waive the stated requirements when appropriate to provide for the employment of any person determined to possess the combination of education, work experience, and job skills to successfully perform the assigned duties.
RESPONSIBILITIES
Perform all necessary duties associated with annual and interim recertifications and continuing occupancy issues for participants, including lease renewals, moves (including portability clients as assigned), terminations, etc.
Maintain working knowledge of all federal laws, HUD regulations and SCCHA policies and procedures pertaining to all aspects of the Section 8 Housing Choice Voucher Program, particularly those involving determination of eligibility and initial occupancy standards, definitions of income and allowances, rent determinations, continued occupancy rights, Housing Quality Standards and related unit inspection requirements, rent reasonableness, evictions and/or program terminations, Voucher eligibility and issuance, lease and HAP contract requirements, etc.
Maintain general awareness of local rental housing market trends including quality of housing, rental rates, leasing and maintenance practices, etc., through research, personal contact and communication with the staff, owners and tenants.
Routinely perform on a timely basis the following tasks for all assigned program participants during scheduled and interim recertifications:
Schedule and perform annual recertifications and interim changes to achieve maximum efficiency of staff time and other valuable resources.
Complete the recertification process in a manner consistent with applicable HUD regulations and SCCHA policies and procedures.
Interview clients in a professional manner.
Obtain all necessary income, medical, household member, childcare and asset verifications.
Obtain and/or prepare and execute all required federal HUD or SCCHA forms necessary in the recertification process.
Properly record and document findings in an orderly fashion in the file and maintain an acceptable filing system consisting of correspondence, forms, reports, etc.
Calculate Total Tenant Payments and Net Tenant Payments according to established regulations and guidelines.
Other program duties included or likely to be assigned are:
Accept and respond to tenant/owner complaints or problems.
Provide backup for other program employees and receptionist when necessary.
General office duties such as open and distribute mail, maintain appearance of public areas or office.
Disbursement of payments to owners and tenants.
Maintain strict confidentiality of all information regarding program participants contained in SCCHA files, specifically including but not limited to income sources and amounts, rent contribution, address, employer, etc.
All interactions with other employees, supervisors, program participants, property owners and the general public (whether through written correspondence or personal or telephone contact) shall be conducted in a controlled, courteous and professional manner.
Participate in occasional special-purpose briefings and/or meetings designed to increase property owner/public official/participant awareness of program guidelines and regulations.
Attend specialized training programs, as required.
Such other related duties as may be assigned to ensure efficient and effective operations (i.e. maintenance of copier, stock of documents and envelopes, forms necessary to complete each task).
Problem-solving skills are essential to identify and resolve issues using logical, timely, and appropriate solutions. The ability to use a personal computer, especially word processing software, and learn custom assisted housing software is required. Strong interpersonal skills and effective communication are essential for to interact with internal and external customers.
BENEFITS
Comprehensive health, dental, and vision insurance.
Illinois Municipal Retirement Fund (IMRF) pension plan.
Generous paid time off (vacation, sick, holidays).
Professional development and training opportunities.
For detailed information regarding the benefits package offered by the St. Clair County Housing Authority, please visit their official website at sccha.org.
#J-18808-Ljbffr
REPORTS TO : Section 8 HCVP Program Director
DUTIES : See Attached
SALARY : $20.00 per hour
FLSA : Non-Exempt
WORK LOCATION : Belleville, with potential for assignments throughout St. Clair County
REQUIREMENTS AND QUALIFICATIONS :
Good Character
– No serious convictions (consent to criminal background check required); two personal references from local area; ability to be insured under SCCHA’s Fidelity Bond.
General
– Familiarity with area; residents of SCCHA service jurisdiction strongly preferred.
Physical Condition
– Ability to perform assigned job duties as described / listed herein. There is a post-employment offer physical exam and substance abuse test.
Education
– High School Diploma or GED certificate required; some secondary education (related college courses and/or vocational training) preferred.
Experience
– Minimum one-year successful full-time work experience required. Additional work experience, particularly in job-related field strongly preferred (including but not necessarily limited to housing or other government subsidy program, property management, real estate, business office administration, or other public / private service provider).
Skills
– Proficiency in spelling and math. Good business correspondence writing skills. Ability to use personal computer, especially word processing, and learn custom assisted housing software program is required. Strong inter-personal skills and effective interview skills are essential. Demonstrated ability to accurately perform tenant rent determinations according to HUD guidelines / regulations by conclusion of evaluation period is mandatory. Strong organization skills required.
Transportation
– Must maintain a valid driver’s license; ability and be willing to use personal car for SCCHA business. Documentation of auto insurance compliant with State minimum requirements must be kept on file with SCCHA. Incumbent must be eligible to be insured under SCCHA’s auto insurance policy.
Certification
– Pass Nan McKay & Associates “Section 8 HCVP Rent Calculation” exam (or similar industry training / certification) by end of evaluation period. Individuals already possessing job related certifications are considered preferred applicants.
All of the above stated requirements and qualifications are necessary for initial employment and must be maintained as a condition of continued employment. The Housing Authority reserves the right to impose additional job‑related requirements and qualifications, as necessary, and similarly may waive the stated requirements when appropriate to provide for the employment of any person determined to possess the combination of education, work experience, and job skills to successfully perform the assigned duties.
RESPONSIBILITIES
Perform all necessary duties associated with annual and interim recertifications and continuing occupancy issues for participants, including lease renewals, moves (including portability clients as assigned), terminations, etc.
Maintain working knowledge of all federal laws, HUD regulations and SCCHA policies and procedures pertaining to all aspects of the Section 8 Housing Choice Voucher Program, particularly those involving determination of eligibility and initial occupancy standards, definitions of income and allowances, rent determinations, continued occupancy rights, Housing Quality Standards and related unit inspection requirements, rent reasonableness, evictions and/or program terminations, Voucher eligibility and issuance, lease and HAP contract requirements, etc.
Maintain general awareness of local rental housing market trends including quality of housing, rental rates, leasing and maintenance practices, etc., through research, personal contact and communication with the staff, owners and tenants.
Routinely perform on a timely basis the following tasks for all assigned program participants during scheduled and interim recertifications:
Schedule and perform annual recertifications and interim changes to achieve maximum efficiency of staff time and other valuable resources.
Complete the recertification process in a manner consistent with applicable HUD regulations and SCCHA policies and procedures.
Interview clients in a professional manner.
Obtain all necessary income, medical, household member, childcare and asset verifications.
Obtain and/or prepare and execute all required federal HUD or SCCHA forms necessary in the recertification process.
Properly record and document findings in an orderly fashion in the file and maintain an acceptable filing system consisting of correspondence, forms, reports, etc.
Calculate Total Tenant Payments and Net Tenant Payments according to established regulations and guidelines.
Other program duties included or likely to be assigned are:
Accept and respond to tenant/owner complaints or problems.
Provide backup for other program employees and receptionist when necessary.
General office duties such as open and distribute mail, maintain appearance of public areas or office.
Disbursement of payments to owners and tenants.
Maintain strict confidentiality of all information regarding program participants contained in SCCHA files, specifically including but not limited to income sources and amounts, rent contribution, address, employer, etc.
All interactions with other employees, supervisors, program participants, property owners and the general public (whether through written correspondence or personal or telephone contact) shall be conducted in a controlled, courteous and professional manner.
Participate in occasional special-purpose briefings and/or meetings designed to increase property owner/public official/participant awareness of program guidelines and regulations.
Attend specialized training programs, as required.
Such other related duties as may be assigned to ensure efficient and effective operations (i.e. maintenance of copier, stock of documents and envelopes, forms necessary to complete each task).
Problem-solving skills are essential to identify and resolve issues using logical, timely, and appropriate solutions. The ability to use a personal computer, especially word processing software, and learn custom assisted housing software is required. Strong interpersonal skills and effective communication are essential for to interact with internal and external customers.
BENEFITS
Comprehensive health, dental, and vision insurance.
Illinois Municipal Retirement Fund (IMRF) pension plan.
Generous paid time off (vacation, sick, holidays).
Professional development and training opportunities.
For detailed information regarding the benefits package offered by the St. Clair County Housing Authority, please visit their official website at sccha.org.
#J-18808-Ljbffr