MUSC Health
UNIV - Administrative Coordinator I - COM: GME
MUSC Health, Charleston, South Carolina, United States, 29408
UNIV - Administrative Coordinator I - COM: GME – MUSC Health
This position provides administrative support to the Associate Designated Institutional Official and Director of Medical Education. It also coordinates non‑MD/DO Residency and Fellowship Programs for the Charleston Graduate Medical Education Office.
Entity Medical University of South Carolina (MUSC – Univ)
Worker Type Employee
Worker Sub‑Type Classified
Cost Center CC001325 Graduate Medical Education
Pay Rate Hourly – Pay Range: 39,764.00 – 56,670.00 – 73,576.00 (USD)
Scheduled Weekly Hours 40
Preferred Additional Requirements
Executive Assistant experience and bachelor’s degree or equivalent work experience preferred.
Experience in GME or Non‑MD/DO training programs such as Podiatry, Dentistry or Clinical Postdoctoral programs preferred.
Proficiency with Microsoft Office including Outlook, Excel and Word is required.
Job Duties
35% – Executive Assistant: Provides calendar, phone, scheduling and travel support for the Associate Designated Institutional Official and Director of Medical Education. Prepares letters and reviews documents to ensure formatting, grammar and spelling are correct. Compiles notes and minutes for various meetings. Maintains confidentiality. Supports scheduling needs of Associate Dean, Assistant Deans and GME staff as needed.
35% – Program Coordination and Accreditation Support: Assists with communications, applications and maintenance of accreditation for Non‑MD/DO training programs, serves as liaison with various administrative and clinical stakeholders, develops and maintains specialty‑specific calendar of events such as recruitment, matching and accreditation updates for Non‑MD/DO training programs and ensuring sub‑committee and GMEC as appropriate.
25% – ADIO and GME Office Project Management: Utilizes project management software to develop and track DIO and GME special projects. Provides regular updates and follow‑up to ensure established deadlines are met. Works closely with the ADIO to identify and prioritize projects. Ensures deliverables meet expected timelines.
5% – Other duties as assigned.
Minimum Requirements
A high school diploma and four years relevant experience in business management, public administration or administrative services; or a bachelor’s degree and two years experience in business management, public administration or administrative services.
Physical Requirements
Continuous – 6‑8 hours per shift; Frequent – 2‑6 hours per shift; Infrequent – 0‑2 hours per shift.
Ability to perform job functions in an upright position.
Ability to perform job functions while walking/mobile.
Ability to work indoors.
Ability to work outdoors in all weather and temperature extremes.
Ability to work in confined/cramped spaces.
Ability to perform job functions from kneeling positions.
Ability to bend at the waist.
Ability to squat and perform job functions.
Ability to perform 'pinching' operations.
Ability to fully use both hands/arms.
Ability to perform repetitive motions with hands/wrists/elbows and shoulders.
Ability to reach in all directions.
Possess good finger dexterity.
Ability to maintain tactile sensory functions.
Ability to lift and carry 15 lbs., unassisted.
Ability to lift objects, up to 15 lbs. from floor level to height of 36 inches, unassisted.
Ability to lower objects, up to 15 lbs. from height of 36 inches to floor level, unassisted.
Ability to push/pull objects, up to 15 lbs. unassisted.
Ability to maintain 20/40 vision, corrected, in one eye or with both eyes.
Ability to see and recognize objects close at hand.
Ability to see and recognize objects at a distance.
Ability to match or discriminate between colors.
Ability to determine distance/relationship between objects; depth perception.
Good peripheral vision capabilities.
Ability to maintain hearing acuity, with correction.
Ability to hear and/or understand whispered conversations at a distance of 3 feet.
Ability to perform gross motor functions with frequent fine motor movements.
Ability to work in dusty areas.
Equal Opportunity Employer Statement The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion, belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by federal or state law. All qualified applicants are encouraged to apply and will receive consideration based on qualification, merit and business need.
Medical University of South Carolina participates in the federal E‑Verify program to confirm the identity and employment authorization of all newly hired employees. Please click here: http://www.uscis.gov/e-verify/employees
#J-18808-Ljbffr
Entity Medical University of South Carolina (MUSC – Univ)
Worker Type Employee
Worker Sub‑Type Classified
Cost Center CC001325 Graduate Medical Education
Pay Rate Hourly – Pay Range: 39,764.00 – 56,670.00 – 73,576.00 (USD)
Scheduled Weekly Hours 40
Preferred Additional Requirements
Executive Assistant experience and bachelor’s degree or equivalent work experience preferred.
Experience in GME or Non‑MD/DO training programs such as Podiatry, Dentistry or Clinical Postdoctoral programs preferred.
Proficiency with Microsoft Office including Outlook, Excel and Word is required.
Job Duties
35% – Executive Assistant: Provides calendar, phone, scheduling and travel support for the Associate Designated Institutional Official and Director of Medical Education. Prepares letters and reviews documents to ensure formatting, grammar and spelling are correct. Compiles notes and minutes for various meetings. Maintains confidentiality. Supports scheduling needs of Associate Dean, Assistant Deans and GME staff as needed.
35% – Program Coordination and Accreditation Support: Assists with communications, applications and maintenance of accreditation for Non‑MD/DO training programs, serves as liaison with various administrative and clinical stakeholders, develops and maintains specialty‑specific calendar of events such as recruitment, matching and accreditation updates for Non‑MD/DO training programs and ensuring sub‑committee and GMEC as appropriate.
25% – ADIO and GME Office Project Management: Utilizes project management software to develop and track DIO and GME special projects. Provides regular updates and follow‑up to ensure established deadlines are met. Works closely with the ADIO to identify and prioritize projects. Ensures deliverables meet expected timelines.
5% – Other duties as assigned.
Minimum Requirements
A high school diploma and four years relevant experience in business management, public administration or administrative services; or a bachelor’s degree and two years experience in business management, public administration or administrative services.
Physical Requirements
Continuous – 6‑8 hours per shift; Frequent – 2‑6 hours per shift; Infrequent – 0‑2 hours per shift.
Ability to perform job functions in an upright position.
Ability to perform job functions while walking/mobile.
Ability to work indoors.
Ability to work outdoors in all weather and temperature extremes.
Ability to work in confined/cramped spaces.
Ability to perform job functions from kneeling positions.
Ability to bend at the waist.
Ability to squat and perform job functions.
Ability to perform 'pinching' operations.
Ability to fully use both hands/arms.
Ability to perform repetitive motions with hands/wrists/elbows and shoulders.
Ability to reach in all directions.
Possess good finger dexterity.
Ability to maintain tactile sensory functions.
Ability to lift and carry 15 lbs., unassisted.
Ability to lift objects, up to 15 lbs. from floor level to height of 36 inches, unassisted.
Ability to lower objects, up to 15 lbs. from height of 36 inches to floor level, unassisted.
Ability to push/pull objects, up to 15 lbs. unassisted.
Ability to maintain 20/40 vision, corrected, in one eye or with both eyes.
Ability to see and recognize objects close at hand.
Ability to see and recognize objects at a distance.
Ability to match or discriminate between colors.
Ability to determine distance/relationship between objects; depth perception.
Good peripheral vision capabilities.
Ability to maintain hearing acuity, with correction.
Ability to hear and/or understand whispered conversations at a distance of 3 feet.
Ability to perform gross motor functions with frequent fine motor movements.
Ability to work in dusty areas.
Equal Opportunity Employer Statement The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion, belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by federal or state law. All qualified applicants are encouraged to apply and will receive consideration based on qualification, merit and business need.
Medical University of South Carolina participates in the federal E‑Verify program to confirm the identity and employment authorization of all newly hired employees. Please click here: http://www.uscis.gov/e-verify/employees
#J-18808-Ljbffr