IrriLights
Office Assistant / Operations Coordinator (Part-Time, Growth Role)
IrriLights, Manassas, Virginia, United States, 22110
Office Assistant / Operations Coordinator (Part-Time, Growth Role)
IrriLights is a growing irrigation and landscape lighting company based in Northern Virginia. We are looking for a reliable, detail-oriented Office Assistant to support daily operations and grow into an operations coordinator or manager role over time.
This is a part-time position with flexibility, responsibility, and a clear path to increased ownership as the business scales.
Role overview This role supports the day-to-day operations of the business and works closely with ownership. The position is remote, but candidates must be located in Northern Virginia to support local operations as needed.
Primary responsibilities
Answer inbound calls and respond to customer inquiries
Schedule and coordinate service jobs and estimates
Create and send invoices and follow up on outstanding payments
Prepare job materials and close out completed jobs in our system
Maintain accurate customer and job records in CRM
Assist with hiring logistics including posting roles, screening applicants, and scheduling interviews
Learn and maintain Salesforce workflows through guided training (Trailhead)
Help document processes, pricing updates, and standard operating procedures
What success looks like in the first 60 days
Owner no longer handling calls, scheduling, or invoicing
Jobs tracked cleanly and invoices sent promptly
Hiring pipeline organized and running smoothly
CRM kept up to date daily without owner involvement
Qualifications
Prior administrative, office, or operations experience preferred
Strong organization and communication skills
Comfortable learning new systems and documenting processes
Bilingual English and Spanish strongly preferred
Interest in growing into an operations or management role
Compensation
Part-time, approximately 20–25 hours per week
Opportunity to grow into a larger role as the business scales
Target start date: February 1
To apply, submit your application through LinkedIn. Qualified candidates will be contacted for a short initial phone screen.
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This is a part-time position with flexibility, responsibility, and a clear path to increased ownership as the business scales.
Role overview This role supports the day-to-day operations of the business and works closely with ownership. The position is remote, but candidates must be located in Northern Virginia to support local operations as needed.
Primary responsibilities
Answer inbound calls and respond to customer inquiries
Schedule and coordinate service jobs and estimates
Create and send invoices and follow up on outstanding payments
Prepare job materials and close out completed jobs in our system
Maintain accurate customer and job records in CRM
Assist with hiring logistics including posting roles, screening applicants, and scheduling interviews
Learn and maintain Salesforce workflows through guided training (Trailhead)
Help document processes, pricing updates, and standard operating procedures
What success looks like in the first 60 days
Owner no longer handling calls, scheduling, or invoicing
Jobs tracked cleanly and invoices sent promptly
Hiring pipeline organized and running smoothly
CRM kept up to date daily without owner involvement
Qualifications
Prior administrative, office, or operations experience preferred
Strong organization and communication skills
Comfortable learning new systems and documenting processes
Bilingual English and Spanish strongly preferred
Interest in growing into an operations or management role
Compensation
Part-time, approximately 20–25 hours per week
Opportunity to grow into a larger role as the business scales
Target start date: February 1
To apply, submit your application through LinkedIn. Qualified candidates will be contacted for a short initial phone screen.
#J-18808-Ljbffr