R&D Transportation Services, Inc.
Vendor Contracts Analyst – (Camarillo, CA)
R&D Transportation Services, Inc., Camarillo, California, United States, 93012
Job Title: Vendor Contracts Analyst
Location: Camarillo, California
Department: Transportation Planning Department
Reports to: Director Operations
FLSA Status: Full-Time, Non-Exempt
Wage Scale: $27.00-$30.00
The Company Since 1991, R&D Transportation Services, Inc. (R&D) has successfully worked with California Regional Centers and School Districts to deliver a comprehensive brokerage model that consists of Scheduling, Billing and Contract Administration, Customer Service Center, and Quality Assurance for Field Operations. Although not a direct transportation service provider, R&D coordinates with vendors to ensure that they operate safe, reliable, and efficient transportation services for people with developmental and physical disabilities.
Summary The Vendor Contracts Analyst works within R&D’s Transportation Planning Department to support the company’s resource development efforts and established vendor contracts. This process involves the coordination of new service agreements, and routine contract functions that include amendments and/or renewals. This position is responsible for developing and maintaining business relationships with prospective and existing vendors. Therefore, effective and timely communication is expected in interdepartmental, interagency, and professional meetings. The ideal candidate must have excellent time management skills, must be comfortable working within an operational environment that requires extensive documentation, and must be detailed-oriented with a focus on accuracy and completeness of work.
Essential Duties and Responsibilities Vendor Development
Collaborates with R&D customers to assist prospective vendors to navigate through the Centers’ vendor application process
Corresponds with prospective vendors regarding inquiries or eligibility requirements
Effectively communicates with vendors regarding service expectations and compliance items
Performs internal screening process to evaluate if vendors will meet contract and service expectations
Provides guidance and technical assistance to prospective vendors through the vendor development process
Reviews prospective vendor cost statements for accuracy and completeness
Collaborates regularly with vendors to ensure timely submissions of corresponding documentation in order to move the process forward
Serves as company liaison between internal and external parties during contract development and negotiation phases
After vendors are established, coordinates service implementation activities with respective project teams
Assists with RFP process to expand vendor development efforts in specified service regions
Vendor Contracts Coordination & Compliance
Generates contract drafts, revisions, and amendments as needed
Works with vendors to ensure timely execution of contracts
Keeps management team informed of all activity through timely preparation of reports
Understands R&D customer needs and service requirements
Tracks contract origination/termination dates, terms, designated signing agents, etc.
Effectively communicates with appropriate departments regarding the status of all contracts
Proactively communicates with management team and other agencies regarding delays, discrepancies, etc.
Provides contract summaries and helps to ensure timely contract execution consistent with company policies
Collaborates with Centers to ensure that contracts adhere to their respective service expectations
Communicates changes/updates to customer requirements and effectively interprets these expectations to align policies and procedures to all related service agreements
Responds to customer needs by faxing, scanning, emailing, and/or through other web-based applications
Ensures that contracts are established in accordance with respective project requirements related to quality, objectives, schedules and other specifications
Prepares reports, correspondence, and presentations as needed
Maintains physical and digital files of contracts and corresponding records
Maintains current resource documents i.e. insurance certificates, business licenses, etc.
Other related duties may be assigned
Qualifications Knowledge and Abilities
Exceptional written and verbal communication skills including strong presentation skills
Excellent customer service skills (3+ years preferable)
Theories, principles, practices of passenger transportation planning in the area of ADA is preferable
Computer literacy skills, proficiency in MS Office Suite: Outlook, Excel, Word, Access and PowerPoint
Financial, analytical, statistical, and mathematical methods and procedures
Excellent reading and language comprehension
Attention to detail and the ability to identify errors or inconsistencies
Ability to gather, relate and summarize information into logical conclusions
Ability to prioritize projects and manage time effectively
Ability to collaborate with teams at all levels of the organization
Education and Experience
3+ years of experience with contract administration work within state and federally funded agencies
BA or BS degree from an accredited college or university
Experience with analysis of agreements
Experience in negotiating contract terms and conditions
Work Environment This is a sedentary position in an office setting which involves sitting for long periods of time. Lifting requirements may be up to 10 pounds.
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Location: Camarillo, California
Department: Transportation Planning Department
Reports to: Director Operations
FLSA Status: Full-Time, Non-Exempt
Wage Scale: $27.00-$30.00
The Company Since 1991, R&D Transportation Services, Inc. (R&D) has successfully worked with California Regional Centers and School Districts to deliver a comprehensive brokerage model that consists of Scheduling, Billing and Contract Administration, Customer Service Center, and Quality Assurance for Field Operations. Although not a direct transportation service provider, R&D coordinates with vendors to ensure that they operate safe, reliable, and efficient transportation services for people with developmental and physical disabilities.
Summary The Vendor Contracts Analyst works within R&D’s Transportation Planning Department to support the company’s resource development efforts and established vendor contracts. This process involves the coordination of new service agreements, and routine contract functions that include amendments and/or renewals. This position is responsible for developing and maintaining business relationships with prospective and existing vendors. Therefore, effective and timely communication is expected in interdepartmental, interagency, and professional meetings. The ideal candidate must have excellent time management skills, must be comfortable working within an operational environment that requires extensive documentation, and must be detailed-oriented with a focus on accuracy and completeness of work.
Essential Duties and Responsibilities Vendor Development
Collaborates with R&D customers to assist prospective vendors to navigate through the Centers’ vendor application process
Corresponds with prospective vendors regarding inquiries or eligibility requirements
Effectively communicates with vendors regarding service expectations and compliance items
Performs internal screening process to evaluate if vendors will meet contract and service expectations
Provides guidance and technical assistance to prospective vendors through the vendor development process
Reviews prospective vendor cost statements for accuracy and completeness
Collaborates regularly with vendors to ensure timely submissions of corresponding documentation in order to move the process forward
Serves as company liaison between internal and external parties during contract development and negotiation phases
After vendors are established, coordinates service implementation activities with respective project teams
Assists with RFP process to expand vendor development efforts in specified service regions
Vendor Contracts Coordination & Compliance
Generates contract drafts, revisions, and amendments as needed
Works with vendors to ensure timely execution of contracts
Keeps management team informed of all activity through timely preparation of reports
Understands R&D customer needs and service requirements
Tracks contract origination/termination dates, terms, designated signing agents, etc.
Effectively communicates with appropriate departments regarding the status of all contracts
Proactively communicates with management team and other agencies regarding delays, discrepancies, etc.
Provides contract summaries and helps to ensure timely contract execution consistent with company policies
Collaborates with Centers to ensure that contracts adhere to their respective service expectations
Communicates changes/updates to customer requirements and effectively interprets these expectations to align policies and procedures to all related service agreements
Responds to customer needs by faxing, scanning, emailing, and/or through other web-based applications
Ensures that contracts are established in accordance with respective project requirements related to quality, objectives, schedules and other specifications
Prepares reports, correspondence, and presentations as needed
Maintains physical and digital files of contracts and corresponding records
Maintains current resource documents i.e. insurance certificates, business licenses, etc.
Other related duties may be assigned
Qualifications Knowledge and Abilities
Exceptional written and verbal communication skills including strong presentation skills
Excellent customer service skills (3+ years preferable)
Theories, principles, practices of passenger transportation planning in the area of ADA is preferable
Computer literacy skills, proficiency in MS Office Suite: Outlook, Excel, Word, Access and PowerPoint
Financial, analytical, statistical, and mathematical methods and procedures
Excellent reading and language comprehension
Attention to detail and the ability to identify errors or inconsistencies
Ability to gather, relate and summarize information into logical conclusions
Ability to prioritize projects and manage time effectively
Ability to collaborate with teams at all levels of the organization
Education and Experience
3+ years of experience with contract administration work within state and federally funded agencies
BA or BS degree from an accredited college or university
Experience with analysis of agreements
Experience in negotiating contract terms and conditions
Work Environment This is a sedentary position in an office setting which involves sitting for long periods of time. Lifting requirements may be up to 10 pounds.
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