Edwards Lifesciences Belgium
Executive Assistant, Human Resources
Edwards Lifesciences Belgium, Irvine, California, United States, 92713
Make a meaningful difference to patients around the world. Our talented people are central to the future of Edwards Lifesciences, which is why our Human Resources teams help design, guide, and deliver inspiring experiences for our people. With a fundamental understanding of how to build a supportive community and organizational capability, you’ll deliver solutions to attract and retain talent. Your work will enable our teams to thrive as they help patients live healthier and more productive lives.
As an Executive Assistant, you will provide administrative support to the Head of HR for THV and Head of HR for JAPAC.
This role will be onsite full time at our Irvine HQ.
How you’ll make an impact:
Manage schedules and calendars of senior leaders with attention to accuracy and detail, including keeping these leaders informed of calendar changes and change requests
Use all computer programs relevant to the position to support development of correspondence, presentations, such as tracking and charting metrics data, and to perform data entry and report generation in support of a department, significant organizational group, or executive level management
Ensure the preparation of information, documents, and logistics for assigned department, significant organizational group, or executive level management
Perform general administrative activities including screening and directing phone calls, filing as well as composing and typing general correspondence under limited direction
Plan and execute meetings, events, town halls, all-hands meetings, including site communication with some supervision
Schedule domestic and international travel in compliance with existing policies and procedures, to optimize use of Executive's time and schedule
What you’ll need (Required):
H.S. Diploma or equivalent with 6 years directly related experience including executive administrative support
What else we look for (Preferred):
Experienced in coordinating meetings with an understanding of the rhythm of the business and operations workflows
Strong focus on operational and administrative priorities
Excellent written and verbal communications skills, including negotiating and relationship management skills
Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint
Advanced problem-solving skills
Ability to manage complex travel arrangements, in keeping with overall time commitments and in support of optimizing time management
Completes tasks in resourceful and effective ways
Ability to manage internal and external confidential information with utmost discretion
Works autonomously within established procedures and practices
Ability to build and maintain strong relationships across the organization at all levels to influence and achieve objectives
Ability to work in a fast paced, dynamic work environment
Strict attention to detail
Extensive knowledge and understanding of Edwards policies, procedures, and administrative requirements
Contacts are across the organization and at all organizational levels, including external contacts that may be at high levels
Adhere to all company rules and requirements (e.g., pandemic protocols, Environmental Health & Safety rules) and take adequate control measures in preventing injuries to themselves and others as well as to the protection of environment and prevention of pollution under their span of influence/control
Aligning our overall business objectives with performance, we offer competitive salaries, performance-based incentives, and a wide variety of benefits programs to address the diverse individual needs of our employees and their families.
For California (CA), the base pay range for this position is $70,000 to $96,000 (highly experienced).
The pay for the successful candidate will depend on various factors (e.g., qualifications, education, prior experience). Applications will be accepted while this position is posted on our Careers website.
Edwards is an Equal Opportunity/Affirmative Action employer including protected Veterans and individuals with disabilities.
COVID Vaccination Requirement Edwards is committed to protecting our vulnerable patients and the healthcare providers who are treating them. As such, all patient-facing and in-hospital positions require COVID-19 vaccination. If hired into a covered role, as a condition of employment, you will be required to submit proof that you have been vaccinated for COVID-19, unless you request and are granted a medical or religious accommodation for exemption from the vaccination requirement. This vaccination requirement does not apply in locations where it is prohibited by law to impose vaccination.
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As an Executive Assistant, you will provide administrative support to the Head of HR for THV and Head of HR for JAPAC.
This role will be onsite full time at our Irvine HQ.
How you’ll make an impact:
Manage schedules and calendars of senior leaders with attention to accuracy and detail, including keeping these leaders informed of calendar changes and change requests
Use all computer programs relevant to the position to support development of correspondence, presentations, such as tracking and charting metrics data, and to perform data entry and report generation in support of a department, significant organizational group, or executive level management
Ensure the preparation of information, documents, and logistics for assigned department, significant organizational group, or executive level management
Perform general administrative activities including screening and directing phone calls, filing as well as composing and typing general correspondence under limited direction
Plan and execute meetings, events, town halls, all-hands meetings, including site communication with some supervision
Schedule domestic and international travel in compliance with existing policies and procedures, to optimize use of Executive's time and schedule
What you’ll need (Required):
H.S. Diploma or equivalent with 6 years directly related experience including executive administrative support
What else we look for (Preferred):
Experienced in coordinating meetings with an understanding of the rhythm of the business and operations workflows
Strong focus on operational and administrative priorities
Excellent written and verbal communications skills, including negotiating and relationship management skills
Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint
Advanced problem-solving skills
Ability to manage complex travel arrangements, in keeping with overall time commitments and in support of optimizing time management
Completes tasks in resourceful and effective ways
Ability to manage internal and external confidential information with utmost discretion
Works autonomously within established procedures and practices
Ability to build and maintain strong relationships across the organization at all levels to influence and achieve objectives
Ability to work in a fast paced, dynamic work environment
Strict attention to detail
Extensive knowledge and understanding of Edwards policies, procedures, and administrative requirements
Contacts are across the organization and at all organizational levels, including external contacts that may be at high levels
Adhere to all company rules and requirements (e.g., pandemic protocols, Environmental Health & Safety rules) and take adequate control measures in preventing injuries to themselves and others as well as to the protection of environment and prevention of pollution under their span of influence/control
Aligning our overall business objectives with performance, we offer competitive salaries, performance-based incentives, and a wide variety of benefits programs to address the diverse individual needs of our employees and their families.
For California (CA), the base pay range for this position is $70,000 to $96,000 (highly experienced).
The pay for the successful candidate will depend on various factors (e.g., qualifications, education, prior experience). Applications will be accepted while this position is posted on our Careers website.
Edwards is an Equal Opportunity/Affirmative Action employer including protected Veterans and individuals with disabilities.
COVID Vaccination Requirement Edwards is committed to protecting our vulnerable patients and the healthcare providers who are treating them. As such, all patient-facing and in-hospital positions require COVID-19 vaccination. If hired into a covered role, as a condition of employment, you will be required to submit proof that you have been vaccinated for COVID-19, unless you request and are granted a medical or religious accommodation for exemption from the vaccination requirement. This vaccination requirement does not apply in locations where it is prohibited by law to impose vaccination.
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