Alvarez Construction
Pre-Construction & Procurement Coordinator
Alvarez Construction, Baton Rouge, Louisiana, us, 70873
Overview
Alvarez Construction is seeking a highly motivated and meticulous Pre-Construction and Procurement Coordinator to manage the administrative, scheduling, and financial functions required to launch new construction projects. This central role oversees the entire project life cycle from initial planning through frame release, with a heavy emphasis on material estimating and takeoffs for new plans, managing all permitting and utility logistics, and maintaining core construction systems (NewStar). This position ensures all projects are compliant, fully resourced, and prepared for vertical construction.
Responsibilities
Permitting, Compliance, and Documentation: Manage regulatory filings, track and secure construction and specialty permits (e.g., foundation, plumbing, entrance signs) and compile documentation packages required for municipal and parish approvals.
Plan Vetting & Control: Review and validate construction plans for correct model and orientation specifications, ensuring proper distribution to field teams and trades prior to construction release.
System Setup & Record Integrity: Set up the initial project in key systems like NewStar, including plan uploads and community data entry. Maintain Master Lot File integrity by tracking permit dates, start dates, and milestones.
Information Governance: Source and archive essential new subdivision data (e.g., drainage plans, as-builts) to a centralized project knowledge base on the shared drive.
Utility and Site Logistics Management: Ensure the site is prepared, compliant, and fully serviced for vertical building.
Utility Establishment & Termination: Order and coordinate installation of temporary and permanent meters (Gas, Electric, Water) and arrange for their removal upon project completion or phase change.
Site Preparation Coordination: Organize initial site setup by ordering property corner markings and coordinating material deliveries for initial site work.
Inspection Oversight: Manage all critical pre-frame inspections required before the foundation pour (e.g., house form, plumbing rough-in, foundation pour).
Utility Issue Resolution: Serve as the point person for resolving utility conflicts and issues on site, including relocation of pedestals and utility lines, and managing service orders for damaged or stolen water meters.
Site Compliance: Coordinate the delivery of rock boxes and assist with documentation for SWPP compliance for all new communities.
Procurement, Financial, and Scheduling Coordination: Manage financial flow, material procurement, and critical timeline management from project commitment through initiation of vertical construction.
Estimating & Takeoffs: Lead initial project costing by assisting with material takeoffs for new or revised plans using tools like AutoCAD and NewStar, and setting up new plans and communities in NewStar.
Purchasing & PO Management: Generate and process Purchase Orders (POs) and Vendor Purchase Orders (VPOs) for pre-frame work, materials, and construction services.
Financial Administration: Order construction loans as required and manage the corporate credit card for tracking and paying essential expenses, including permitting and reinspection fees.
Schedule Management: Manage overall construction schedules up to the Frame Release stage, including uploading Slab Release Schedules and determining weekly frame releases based on foundation status.
System and Data Integrity: Build Lot Budgets, maintain lot data, and enter scheduled pour dates on the TMR, distributing the calendar to all departments.
Vendor and Material Tracking: Maintain the NewStar Vendor Portal and related workflow communications. Track materials (e.g., window brands per lot) for use by Purchasing and Warranty departments.
Systems, Administration, and Team Support: Provide internal support to field teams and ensure smooth system functionality.
System Maintenance: Set up new plans in NewStar, maintain all lot and community data, and remove closed schedules from the system.
Team Access: Create mobile user accounts for field employees and assign Builders to specific projects within NewStar.
Process Improvement: Create plan markup templates for the Design department and redline plans for framers.
Inventory & Purchasing Support: Manage product inventory and assist the Purchasing department with budget compliance and primary vendor changes, as needed.
Qualifications
3+ years of experience in residential or light commercial construction estimating.
Strong knowledge of construction drawings, materials, and methods.
Proficiency in AutoCAD, Excel, and construction management software (experience with NewStar is highly preferred).
Excellent attention to detail and organizational skills.
Ability to communicate effectively with vendors, subcontractors, and internal teams.
Bachelor's degree in Construction Management, Engineering, Architecture, or related field preferred but not required.
#J-18808-Ljbffr
Responsibilities
Permitting, Compliance, and Documentation: Manage regulatory filings, track and secure construction and specialty permits (e.g., foundation, plumbing, entrance signs) and compile documentation packages required for municipal and parish approvals.
Plan Vetting & Control: Review and validate construction plans for correct model and orientation specifications, ensuring proper distribution to field teams and trades prior to construction release.
System Setup & Record Integrity: Set up the initial project in key systems like NewStar, including plan uploads and community data entry. Maintain Master Lot File integrity by tracking permit dates, start dates, and milestones.
Information Governance: Source and archive essential new subdivision data (e.g., drainage plans, as-builts) to a centralized project knowledge base on the shared drive.
Utility and Site Logistics Management: Ensure the site is prepared, compliant, and fully serviced for vertical building.
Utility Establishment & Termination: Order and coordinate installation of temporary and permanent meters (Gas, Electric, Water) and arrange for their removal upon project completion or phase change.
Site Preparation Coordination: Organize initial site setup by ordering property corner markings and coordinating material deliveries for initial site work.
Inspection Oversight: Manage all critical pre-frame inspections required before the foundation pour (e.g., house form, plumbing rough-in, foundation pour).
Utility Issue Resolution: Serve as the point person for resolving utility conflicts and issues on site, including relocation of pedestals and utility lines, and managing service orders for damaged or stolen water meters.
Site Compliance: Coordinate the delivery of rock boxes and assist with documentation for SWPP compliance for all new communities.
Procurement, Financial, and Scheduling Coordination: Manage financial flow, material procurement, and critical timeline management from project commitment through initiation of vertical construction.
Estimating & Takeoffs: Lead initial project costing by assisting with material takeoffs for new or revised plans using tools like AutoCAD and NewStar, and setting up new plans and communities in NewStar.
Purchasing & PO Management: Generate and process Purchase Orders (POs) and Vendor Purchase Orders (VPOs) for pre-frame work, materials, and construction services.
Financial Administration: Order construction loans as required and manage the corporate credit card for tracking and paying essential expenses, including permitting and reinspection fees.
Schedule Management: Manage overall construction schedules up to the Frame Release stage, including uploading Slab Release Schedules and determining weekly frame releases based on foundation status.
System and Data Integrity: Build Lot Budgets, maintain lot data, and enter scheduled pour dates on the TMR, distributing the calendar to all departments.
Vendor and Material Tracking: Maintain the NewStar Vendor Portal and related workflow communications. Track materials (e.g., window brands per lot) for use by Purchasing and Warranty departments.
Systems, Administration, and Team Support: Provide internal support to field teams and ensure smooth system functionality.
System Maintenance: Set up new plans in NewStar, maintain all lot and community data, and remove closed schedules from the system.
Team Access: Create mobile user accounts for field employees and assign Builders to specific projects within NewStar.
Process Improvement: Create plan markup templates for the Design department and redline plans for framers.
Inventory & Purchasing Support: Manage product inventory and assist the Purchasing department with budget compliance and primary vendor changes, as needed.
Qualifications
3+ years of experience in residential or light commercial construction estimating.
Strong knowledge of construction drawings, materials, and methods.
Proficiency in AutoCAD, Excel, and construction management software (experience with NewStar is highly preferred).
Excellent attention to detail and organizational skills.
Ability to communicate effectively with vendors, subcontractors, and internal teams.
Bachelor's degree in Construction Management, Engineering, Architecture, or related field preferred but not required.
#J-18808-Ljbffr